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FY 2019-2020 Lapsing Funds Calendar

(Posted cutoff dates do not apply to COVID-19 emergency purchases, which will be addressed on a case-by-case basis).

**Printable Calendar**

 

*Please note that your VP coordinator may share earlier dates, which you will be required to adhere to.*

For any questions, please contact Procurement Commodities at 632-6057 and Procurement Services 632-9849 .

 

Cutoff Date for FY 2019-2020 Transactions for all State Funds Item
5/15/2020

Letters sent by Purchasing to vendors notifying them of the cutoff dates.

5/26/2020

Last day to submit all requisitions, approved as essential and greater than $2,500 with an expected delivery date no later than July 6, 2020. All services must be completed by June 30, 2020.

5/29/2020

Last day for VP rollovers to be identified.

Your department's internal cutoff date will be earlier than 5/29/20. Check with your VP coordinator.

6/7/2020

Last day for Human Resource Services to submit salary refunds.

6/8/2020

Last day to submit ALL requisitions to Procurement with an expected delivery date no later than July 6, 2020 for commodities. All services must be completed by June 30, 2020. No exceptions. 

6/15/2020

Last day for orders, less than $2,500 and approved as essential, to be placed with delivery within two days from select WOLFMART punchout vendors only (WB MASON, INTIVITY/GRAINGER; AMAZON; FISHER; VWR).

Punchouts will remain open, but all reqs will go into a State Hold folder and we will reject those that cannot be delivered within two days (e.g.computer equipment).

6/30/2020

Last Business Day of the fiscal year.

Last day for receipt of items to be paid against fiscal year 19/20 funds.

7/24/2020

Last day to submit all invoices to Procurement for processing.

Last day to submit for payroll transfers to HRS.

8/7/2020*

Last day for VP areas to submit budget transfers - State (State Purpose Fund 10).

Last day for VP areas to submit journal transfers - State (State Purpose Fund 10).

Last day for VP areas other than Acctg to process journal transfers & budget transfers - State (State Purpose Fund 10).

Your department's internal cutoff date will be earlier than 8/7/20. Check with your VP coordinator.

8/10/2020

Last day to request an increase to contract encumbrances (AC340 transactions).

8/21/2020

Last day for Contract payments.

8/27/2020

Last day for cancellation of encumbrances by SBU.

Last day for all lapsed Procurement activity.

9/1/2020

Cancellation of all remaining encumbrances by SUNY.

9/11/2020*

Last day for VP areas to submit budget transfers - all Funds other than State.

Last day for VP areas to submit journal transfers - all Funds other than State.

Last day for VP areas other than Acctg to process journal transfers & budget transfers - all Funds other than State.

*Please note due to this year's extended dates, there are NO exceptions on cut-off dates.