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FY 2017-2018 Lapsing Funds Calendar

**Printable Calendar**

 

*Please note that your VP coordinator may share earlier dates, which you will be required to adhere to.*

For any questions, please contact Procurement Commodities at 632-6057 and Procurement Services 632-9849 .

Cutoff Date for FY 2017-2018 Transactions for State Fund (1R) ONLY Cutoff Date for FY 2017-2018 Transactions for IFR, DIFR, HIFR, VIFR Funds Item
16-April 16-April

Last day to submit all requisitions regardless of $ amount with a lead time requirement between 30 and 45 days and an expected delivery date no later than July 5, 2018. All services must be completed by June 30, 2018.

1-May 1-May Last day to submit all requisitions, between $5K and $50K, with an expected delivery date no later than July 5, 2018. All services must be completed by June 30, 2018.
18-May 18-May Letters sent by Purchasing to vendors notifying them of the cutoff dates.
31-May 31-May Last day to submit ALL requistions to Procurement for all items under $5K with an expected delivery date no later than July 3, 2018. All services must be completed by June 30, 2018. No exceptions.
31-May 31-May Last day for VP identified rollovers to be processed.
8-June 8-June Last day for Human Resource Services to submit salary refunds (must be received from OSC by July 17).
30-June 30-June Last Business Day of the fiscal year.
6-July 6-July For State and IFR accounts, last day for receipt of items to be paid against fiscal year 17/18 funds.
6-July 20-July
  • Last day to submit all invoices to Procurement for processing.
  • Begin cancellation of all non-contract encumbrances.
16-July 27-July

Last day to request an increase to contract encumbrances (AC340 transactions).

20-July 17-August

Last day for contract payment.

27-July 31-August
  • Cancellation of Service contract encumbrances.
  • Last day for all lapsed procurement activity.
3-August 7-September
  • Last day for departments to submit budget transfers.
  • Last day for departments to submit journal transfers.
  • Last day for departments other than Accounting to process journal transfers and budget transfers.

 
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