What is a Non-Billable Service?
To qualify as Non-Billable, the production must be course related, with the primary
audience of students and a message aimed at supporting student success. Non-Billable
videos need to directly support student academic success, videos that are to be used
for a course and referenced in the course syllabus.
What is a Billable Service?
Fees ARE charged for non-instructional, non-academic functions, academic symposia,
conferences, for individuals and outside organizations, promo videos, ceremonies.
A Department Signatory and a chargeable Account Number are required for all Billable
If your project is determined to be BILLABLE, we’ll work with you to develop a budget.
A Budget Estimate/Agreement will be sent to you for signature and account number prior
to the start of production.
Production rates are based on the required crew, shoot days, and post-production days
required. Productions may require anywhere from 1 - 9 crew members, and production
time can take anywhere from 4 hours to 4 weeks. The more cameras and personnel, the
more complex the requirements, the higher the cost.
Our Producers will work closely with you to determine the production and staffing
needs based our discussions with you.
Pricing and Examples
Below are examples of the variety of projects that we produce. These samples below
can be starting points for your discussions with us. All Rates vary depending on project
scope, needs and post-production requirements.
Single Camera Lecture or Event Coverage:
Document your lecture or event with a single-camera video. This cost-effective production
includes a simple wide shot with speaker and their on-stage PowerPoint. Rates start
Add Streaming to a Single Camera Production:
Adds the ability to stream your event to the SBU Live Events Page which you can find
www.stonybrook.edu/live Rates start at $975.
Two Camera Lecture or Event Coverage:
Document your lecture or event with a two cameras, which includes a wide shot and
a close-up. These 2 shots are edited together afterwards. Rates start at $995.
High Profile Events:
For larger events, we can work with your venue and provide additional cameras and
staff, Director, integrated PowerPoint, streaming, audience Q&A, wide shots, close-ups
and audience reactions. Rates start at $2800.
Highlight and Profile Videos:
A well-crafted video can effectively highlight your department, your accomplishments,
showcases a unique program or pay tribute to a special individual. Rates start at
Training and Instructional Videos:
Effectively demonstrate a skill, process, a class or procedure with a training video.
Prices vary depending on complexity of project. Rates start at $2500.
IP Radio Soundbooth Interviews:
We offer the ability to have your faculty member/ interview subject conduct a long-distance,
high-quality audio interview for Radio Stations/Podcasts via our IP Sound Booth. Rates
start at $250.
There is no additional project charge for Video Group Production Equipment or the
Certain projects may have additional costs (music licensing, stock imagery) that will
be added to the budgets.
How far in advance do we need to book a project or video crew?
To help us meet your needs, we ask that you please plan ahead. Our team is frequently
in the field at events or involved in post-production editing. Prior planning will
help us better address your needs.
Two weeks lead-time is required for all video shoots or requested event coverage.
The Video Production Group will accommodate all requests for production based on availability
and notice given. However, we cannot guarantee coverage for events scheduled with
short notice or for editing changes to your video with less than two weeks notice.
Fully produced, promotional or educational videos generally require 2- 3 months from
planning to completion, depending upon the complexity of the project, production schedule,
and studio workload.
Final delivery dates will be discussed during our initial meeting, and will also be
included in your Video Production Budget Agreement.
How do I get in contact with the Video Production Group?
The SBU Video Production Group wants to make your upcoming video project a smooth
Please send an email to (Video@stonybrook.edu?) and we’ll get back to you within 24
- Your department/organization name
- A brief description of your project
- The important dates/times/deadlines/delivery dates related to your project
- If available, please share your budget range
If you have links to examples of projects similar to yours or that have elements that
you like, please provide.
Non-Billable Request Form