Expenditure Accounting

AES Training State and IFRs in Acrobat PDF format
Managing IFR Accounts Presentation in Acrobat PDF format
Introduction to State Accounts
Account Request Form
Allocation and Expenditure Objects
Material and Services Requisition Form(in Acrobat PDF format)
SUNY COA Coding Structure(in Acrobat PDF format)

Allocation Transfers

At the beginning of each fiscal year funds are allocated to each State account in accordance with the University's financial plan. Funds are allocated to each account by object of expenditure. Account managers are responsible for ensuring that adequate funds are available in the appropriate object before initiating transactions to use the funds. In the event that an object does not have sufficient allocation to support a desired transaction, an allocation transfer may be requested.

An allocation transfer may be executed by completion of an Allocation Transfer request form. After the business manager completes the Allocation Transfer request form, the form should be sent to the Vice-presidential coordinator of the division for approval. The approved form should then be forwarded to the Accounting Office for input.

State Transfer Templates

State Expense Journal Transfer (in Microsoft Excel format)

State Allocation Transfer (in Microsoft Excel format)

State Payroll (PDME) Expense Transfer (in Microsoft Excel format)

IFR-SUTRA Allocation Increase-Decrease Request (in Microsoft Excel format)