Minutes of the Undergraduate Council, Feb. 17, 2010

Attendees: Michael Barnhart, Brian Colle, Cynthia Dietz, Norm Goodman, Cheryl Hamilton, Joe Mitchell, & Scott Sutherland

Old Business

The Dec. 2, 2009 minutes were unanimously approved.

The Dec. 16, 2009 minutes were approved with spelling corrections. Scott Sutherland was the note-taker.

The Feb. 3, 2010 minutes were unanimously approved with a few corrections (Minutes02032010JM.doc).


Campus LifeTime

It was agreed that no classes will be scheduled during Campus Lifetime. Scott will ask Laurie Theobalt regarding the Senate resolution from 1991to see if that resolution mentioned labs. If no mention of Labs was given in 1991, then our statement will be given to Kane as is.

Absentee Policy

The DRAFT Statement on Absentee Policy was changed and should read as follows:

Students are expected to report for their Final Examinations and to submit major graded coursework during the scheduled final Exam Period. If a student is unable to report for examinations or to complete major graded coursework, the student must contact the faculty member immediately. If the student cannot reach the faculty member, then s/he should contact the Director of Undergraduate Studies prior to the exam.

Although faculty will consider each student’s request on its own merits and not attempt to define ahead of time the validity of all the possible reasons a student might give for missing a Final examination there are three types of reasons for which excuses will be considered: (a) illness, tragedy, or other personal emergency: b) foreseeable and unavoidable time conflicts; and C) religious observance. It shall be the student’s responsibility to provide sufficient documentation to support any request. For these three reasons, faculty will make reasonable alternative accommodations. Accommodations for other reasons will be at the discretion of the faculty.

New Business

Usability of the SBU Bulletin as a networked resource


The Bulletin serves a variety of roles: portions are legally binding, other portions are used for marketing the University, and some portions relate to how we do things. What is archived depends upon the function of archiving. We should know what part of the Bulletin is contractual, what part represents policy, and what part is not related to a contract or policy.

It was claimed that academic policies are contractual.

The UGC wants the archived version to be usable three years later. It is believed that academic policy cannot be changed, but that policies /procedures can be changed.

Students could be harmed if 6 credits were permitted during the summer, but then found that the policy changed, and summer credits no longer are permitted.

We should not have different policies for different students.

Students should be allowed to choose which procedures they prefer to follow, if a procedure changes.

Procedures should be clarified that include a phrase as:

Students having 16 or more credits
Students having 16 credits or more in their major.

Which is correct? Should Lynette Phillips be asked?

Is there a way to distinguish which the parts of the Bulletin that reflect academic policy?

The UGC would like to know how the decision to publish only the online version was made. There is an advantage to having some print copies.

Yvette St. Jacques or the President was to be asked to come to the meeting, depending upon who made the decision regarding “no print bulletins”.

Policies are of critical importance to students. It is a contract between the students and the University. Both must understand the contract.

Cynthia Dietz took the minutes. The discussions above were not concluded.