Attending:  Denise Snow, Alexandra Valdes- Wochinger, Gene Katz, Larry Wittie, Norm Goodman, Melanie Bonnette, Bill Godfrey, Daria Semegen, Benjamin Hayashi

Guests:  Eric Kaler, Provost; Mark Maciulaitis, Director of Budget and Analysis

Report of the Subcommittees

Flow of Funds
Three year financial records from year end summaries regarding West Campus expenditures obtained and analyzed. As yet, nothing has been done on the 2009 fiscal year numbers.

Obtain the 2010 fiscal year numbers (fiscal year ends in June).
Norm urged CAPRA members to take advantage of these data, which are confidential to this committee, and to assist the subcommittee by suggesting questions about the allocation of resources that these data can answer.
2010-11 “Gray Books” should be available around the holidays according to Mark Maciulaitis.  Meanwhile, Mark will provide the 2009-2010 version to the committee.

As chair of CAPRA’s subcommittee on Southampton, Norm recommended to President Stanley that Alan Tucker be appointed to the President’s Committee on the Future of Southampton as a representative of CAPRA.

Problematic academic issues were detailed by this subcommittee, but ultimately, financial issues drove decision to eliminate the residential component of Stony Brook Southampton. These include:

  • Less than anticipated student enrollment due to delays
  • Less than anticipated state funding
  • Less than anticipated philanthropy

Stony Brook Manhattan
There are two leases for Manhattan, one will expire shortly and the other lease expires in 2016.   The leasing of the two locations led to a substantial deficit.  Consequently, the work of this subcommittee will be held in abeyance until the effect of this change can be assessed.

MA/MS Programs
Recommendation from CAPRA to this subcommittee to review the concerns stated during the deliberations of the University Senate on this issue.  Norm Goodman will circulate the relevant memos to assist in this task.

Strategic Plan
This subcommittee met with the Dean of Arts and Sciences (Nancy Squires) to discuss short term and long term goals of the College in this endeavor:
In the short term, the dean is looking for savings by possibly merging small departments or programs. This possible action will be based on a number of considerations, including the number of FTEs, the number of Grad students, whether the department has a PhD program, etc.  However, the dean indicated that there are no plans at present to eliminate faculty or staff.  The question was raised that if there were no job losses, how will these mergers save money?  The answer was that money would be saved by not replacing faculty or staff who leave through attrition, retirement.

Note: Executive Committee is formulating a policy that would involve consultation with various levels of governance when the elimination or combination of programs or departments are contemplated.

School of Business
The inadequate number of full-time tenure/tenure-track faculty to justify accreditation remains a problem, but this may improve because the new Dean works well with other groups on campus and may be able to get other programs’ faculty on board.

Report of the Provost and the Director of Budget and Analysis:

Provost Kaler and Director of Budget and Analysis Mark Maciulaitis provided handouts of the data they would be discussing.  An electronic version of Kaler’s table and an updated version of Maciulaitis’s presentation are attached to the memo transmitting these minutes.

Since 2008, the budget has been reduced by $58, 897,600. To put this in perspective, this reduction amount is approximately the entire operating budget of SUNY Brockport. Or, another comparison, this reduction is the same as the entire operating budgets of Optometry, Maritime, and Canton combined.

When the state negotiated salary increases are factored, the state support per student has been reduced by 55% over the last 6-7 years.

  1. Retirement program: Out of the 1700 eligible employees, 88 have opted to take it thus far. Very few faculty have taken retirement.
  1. Classroom issues

Provost Kaler indicated that since Stony Brook’s classes are longer than required by SUNY, consideration is being given to reducing the 55-minute classes on Monday, Wednesday and Friday to 50 minutes; this change would yield one more cycle per week.  In response to a question about the 80-minute classes on Tuesday and Thursday and on Monday and Friday, he said that that too should be considered.  In response to another question about the frequency of empty classrooms, Provost Kaler indicated that there are no real empty classroom times except for Friday afternoons.  Saturday/Sunday exams are a possibility though there are a number of questions about religious observance that would have to be considered.

  1. Fees

Questions were raised as to how the fees collected are actually used and whether they should be increased? Stony Brook fees are far less than other campuses within SUNY, especially Buffalo.  This is something the administration is looking into. However, it was pointed out that fees are not covered by TAP and therefore an increase would hurt our most economically vulnerable students.
There was a question about the elimination of transportation to and from airports for international students.  Provost Kaler indicated that such transportation was never included in the international student fees. The Provost had given the GSO a detailed  breakdown of those fees.

  1. Worse case scenario

Total NYS budget short-fall for next year is estimated to be between 9 billion and 18 billion dollars.  If this results in reduced state aid and no increased tuition, the administration would have to consider eliminating some departments/programs.
In such a case, even permanent position for faculty and staff would be at risk