CAPRA MEETING, FEBRUARY 13, 2009

MINUTES

Attending: Alan Calder, Bill Godfrey, Norm Goodman, Joan Kuchner, Susan Lieberthal, Daria Semegen, Irene Solomon, Alan Tucker, Larry Wittie, Jane Yahill

The meeting began at 2:35 P.M.

Updates of subcommittees

Masters programs subcommittee

The masters program committee reported that the issues with masters programs are complex, and they have been compounded even more due to ongoing budgetary problems the university is facing.

The subcommittee has compiled a list of questions for departments regarding their masters programs and some departments have been initially approached for information.  In response to a question about the connection of masters programs in a department to their other programs, it was pointed out that there are SUNY guidelines for MA programs, and questions about the nature of the programs and their relationship to other programs had to have been answered in the original proposals for such a program.

In an ensuing discussion, there was a question about the number of new students likely to be involved in new terminal MA programs, and how they will be integrated into graduate programs in the university.  Apparently, there are some departments that accept MA students from other departments into their courses, but that is a matter of collegial courtesy rather than any formal policy. 

There was some concern expressed about the cost of such programs.  While it is intended that the tuition for the students in the program would be used to support new MA programs, and Provost Kaler has indicated that 55% of these funds would be given to the departments that establish such programs, there was concern about start-up costs.  However, Provost Kaler has indicated that start-up funds for these programs will be available.  The actual base from which the 55% will be calculated is likely to be based on BAP II formula that uses a matrix of level of students and complexity of programs that determines that part of budget allocations that ensue from enrollments.

Another issue that was raised had to do with the relationship of any new MA programs to the MA programs that are part of SPD.  Basically, there are two kinds of MA programs in SPD:  one is tied to NYS teacher certification and the other is the MALS.  Most new MA programs will have a disciplinary focus that will likely not be in conflict with the MALS; however, some attention needs to be paid to possible conflict of these new disciplinary-based MA programs with the existing MA programs for teacher certification through SPD.

When the question was raised as to whether the MA students can take undergraduate courses, it was pointed out that there is a SUNY policy that undergraduate courses cannot count for graduate credit unless the courses are cross-listed.  Graduate students can, however, take these courses to satisfy prerequisites.

The Masters subcommittee indicated that it will meet with SPD, the CAS dean, and the Provost to obtain answers to the questions that were raised.

Reporting structures and budget subcommittee

Here the discussion followed a handout prepared by Larry Wittie. He
is working on processing a large (16,554 line) spreadsheet.  Based on the data he has already received, Larry was able to answer a number of the questions he had originally formulated; however, there are two questions still outstanding:

1) There is “missing money” in some accounts. How can that be explained?
2) What is the procedure to get RF funding for departments?

It was mentioned that some units are shifting state funds to their IFR accounts to protect them from budget cuts and in other cases, there seems to be an effort to “spend” IFR funds (lent from one office to another) since NYS may be looking to cut uncommitted IFR funds.  Larry Wittie indicated that he will look for IFR information in the database he has.

Southampton subcommittee

There is some question about whether the funds allocated to Stony Brook from SUNY for the Southampton campus is actually segregated into a separate account as CAPRA has been previously told.  The subcommittee needs clarification on this point as well as to what activities the Southampton budget is actually allocated.

Mary Pearl has been appointed Dean and Vice President of Southampton. However, there are some questions about this appointment that the subcommittee will have to explore: How exactly is that position defined? Who does this position answer to? One would expect that a Dean reports to the Provost, but a Vice President usually reports to the President.  Given the confusion over the structure of this appointment, it is not clear what the reporting mechanism is for different facets of the programs at Southampton.  This is another issue that requires follow-up by the subcommittee.

College of Business subcommittee

Things are in limbo in this college because the search for a Dean has been held up. The new president will have a lot of latitude in this search and in defining the college.

CAPRA’s previously expressed concern that there are too few full-time, research faculty to receive accreditation and that the lack of accreditation is detrimental to our students was reiterated in the discussion.

There was also some discussion of the relationship between the College of Business and other departments on campus, particularly the Economics Department, which is key in any College of Business. It was suggested that the subcommittee meet with Joe McDonald and ask him what needs to be done to keep the College afloat during these difficult upcoming years and what planning does he have in mind for the long term development of the College.

Other business

Norm reported that President Kenny is planning a Town Hall Meeting next Wednesday from 1:00 to 2:00 on the current budget situation and what we can do to advocate for a restoration of the some of the budget cuts that NYS is planning for SUNY.  She will announce the meeting to the campus community via an e-mail message in the next day or  two.

The meeting ended at 4:05 P.M.