Information for School of Professional Development Students Only
You have not finished your program until you apply for graduation! All students must apply for graduation regardless of whether they plan to attend any of the graduation ceremonies.
Application for Graduation:
How do I apply for graduation?
Students must apply for graduation for the semester they intend to graduate through SOLAR before the posted deadlines. Students should log onto SOLAR and click on the Records and Registration link. From there click the Degree Progress/Graduation link and finally, click on the Apply For Graduation link. You will receive a confirmation message within SOLAR upon successful submission of your application. If you are applying after the posted deadline date you must contact our office directly at 631-632-7055 for a paper application.
How do I apply for graduation if I am enrolled in two programs simultaneously (e.g, Advanced Graduate Certificate in Human Resource Management and the Master of Science in Human Resource Management)?
You must submit a separate graduation application for each of these programs. If you are finished with the AGC requirements first, you may apply for graduation from the AGC without having to wait until you have finished your Master’s degree.
When is the deadline to apply for graduation?
- Fall Graduation:
If your last registered class towards your degree is in the Fall semester you must apply for graduation via SOLAR by October 17th.
Note: Educational Leadership and School District Leadership students beginning their internship in the Summer/Fall must file for Fall graduation, provided that they have completed all other degree requirements.
- Winter Graduation:
If your last registered class towards your degree is in the Winter semester you must apply for graduation via SOLAR by January 15th.
- Spring Graduation:
If your last registered class towards your degree is in the Spring semester you must apply for graduation via SOLAR by March 2nd.
Note: Educational Leadership and School District Leadership students beginning their internship in the Spring/Summer must file for Spring graduation, provided that they have completed all other degree requirements.
What if I need to change my graduation degree date?
If degree requirements are not met, students must submit a Change of Graduation Date form for a subsequent degree awarding period as graduation applications are not carried over. The form can be found at http://www.stonybrook.edu/spd/current/forms.html
When will my degree show on my transcript?
Only after all of your grades are received will your academic program subject to departmental and university review. Degrees will be posted to your transcript within 2-4 weeks after the semester end date provided that all of your grades are posted and you have met all of the degree requirements. Auditing your degree program is a process that takes time and no degree will be rushed or awarded on demand. If you are subject to deadlines (e.g., teachers who need proof of degree completion for certification purposes), we encourage you to allow yourself enough time for this process to take place.
How do I order my transcript?
You may order your transcript online through SOLAR. Go to Student Records & Registration > Academic Records> SU Official Transcript. If you would like your transcript to be mailed only after your degree is posted, you may order transcript in advance and select the option 'Degree Confer Date'. Once your degree is posted to your transcript, it will be mailed to the address you have indicated.
When will I receive my diploma?
Diplomas are sent from the Registrar's Office to the address listed on SOLAR. Diplomas may take 6-8 weeks to be mailed to your home from the date of clearance from the School of Professional Development. Financial holds (such as from Student Accounts, Library or Parking Services) will prevent the release of your official transcript and diploma. You should make sure that all fees/fines are paid by the time you graduate.
Commencement Ceremonies and Regalia
Stony Brook University holds its commencement ceremony in December and May, usually during a week day. The Stony Brook University Commencement encompasses all graduates from the University, but only one representative from each school will be recognized on stage. If you are graduating in the Summer or Fall you may attend the December ceremony; if you are graduating in the Winter, Spring or Summer you may attend the May ceremony. Tickets for the event may be obtained through SOLAR. Information about Commencement and the appropriate regalia is available on the Office of Conferences and Special Events website.
In May, SPD hosts a more intimate evening commencement ceremony and reception for its students at which each candidate will be individually recognized. This ceremony will not conflict with the University commencement, so students may choose to attend both. The date and time of the ceremony will appear in the SPD Academic Calendar. Students who file for graduation in SOLAR will be mailed detailed information about this ceremony, including how to obtain the appropriate academic regalia (caps, gowns and hoods).
Statement of Student Responsibility
Students themselves—whether new, returning, or continuing—are responsible for reviewing, understanding, and adhering to their degree and/or certificate program requirements. (SPD’s Non-matriculating (non-degree) Graduate Students [GSP] are responsible for adhering to the guidelines related to non-matriculated status.) All SPD students are responsible for reviewing, understanding, and complying with University and SPD regulations, policies, and procedures, as described in all official publications, the University website, and the SPD website, including, but not limited to, SPD’s online references, the SPD Bulletin and SPD Academic Calendar.