2014 Southampton Writers Conference

Frequently Asked Questions

Housing
Outside Accommodations
What to Bring
What to Wear
Meals
Recreation Facilities
Getting Here
Transportation around Southampton
Computer Labs and Wireless Access
Cancellation Policy and Enrollment/Drop Dates
Workshops and Discussions
Check-In and Orientation

Sample Schedule

Map

Housing:
Dorm accommodations will be in the Federal residence halls. Rooms will continue to be neat but Spartan. On a bright note all rooms will have occupant-controlled air conditioning.  Most rooms are double occupancy with a small selection of singles available for an additional price.  

Rooms do have Internet connections, but no refrigerators, telephones, or televisions (though there are TVs in the basement common rooms).  All campus facilities are nonsmoking, including dorm rooms and suites. Linens are not included.  – See What to Bring for more information.

Once you are accepted you will be directed on how to reserve your dorm room.

Outside Accommodations:
Sometimes attendees prefer to stay at an off campus location.  There are several hotels and motels in the area in different price ranges.  For a list, please visit the Southampton Chamber of Commerce at www.southamptonchamber.com.

What to Bring:
Southampton Arts no longer provides linens, towels and pillows. Feel free to bring your own if you’d like. All of the beds are twin-XL. Although the mattresses are in excellent condition, many have found that bringing a mattress pad enhances the sleeping experience. You may want to bring a larger towel and flip-flops for the shower, and you should bring all toiletries—shampoo, soap, toothpaste, etc.  A toiletry caddie or bag is helpful as there is no shelving in the lavatories.  If you want to do laundry during your stay, we have coin-operated facilities on campus, but you will need to bring your own detergent or buy supplies in town.

What to Wear:
Summer weather in the Hamptons is frequently sunny and gorgeous, but of course come prepared for an occasional cool evening (or air-conditioned classroom) and for rain. Bring a bathing suit for area beaches and clothes appropriate for athletics if you choose to take advantage of our Wellness Center or the campus tennis courts. Attire is casual for the workshops and moderately dressy for the Evening Events. There are a few parties and cocktail receptions planned, so you may consider dressier clothes for these events.

Meals: 
Meals are not included in your fees.  The Stony Brook Southampton Dining Hall will be serving meals.  For a quick bite to eat, there are several options near campus and downtown Southampton Village boasts some of the greatest restaurants in the country. 

Recreation Facilities:
We’re pleased to announce that the Wellness Center (aka fitness room) is available at scheduled hours for use during your stay.   The center is equipped with cardio equipment and some weights. It is located in the Student Center in the center of campus.  We also have a beach volleyball court and tennis courts.  Please bring your own racquet.  If you plan to use the athletic facilities, please make sure you fill out the use forms that will be provided to you at the Student Center.  Other recreational outlets include a pool table and table tennis.

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Getting Here:

Directions from New York City:
Take I-495 (Long Island Expressway) east to Exit 70, then turn right on County Road 111; follow the signs for State Route 27 East/Montauk - Sunrise Highway. Take Route 27 East (which becomes County Road 39) and proceed 19 miles to Southampton Campus. Make right at the traffic light onto Tuckahoe Road. Go past the first entrance on Tuckahoe Road. Turn right at the next entrance.

From the South Shore:
Take the Belt Parkway east, keep left to Exit 25A toward Eastern Long Island. The Belt Parkway becomes Southern State Parkway. At Exit 40, take Robert Moses Causeway south toward ocean beaches. Take Exit RM1 toward Route 27 East (Sunrise Highway). Follow directions from Sunrise Highway (above).

From upstate New York:
Take the New York State Thruway south to the George Washington Bridge, then take the Cross Bronx Expressway to the Throgs Neck Bridge. Keep right on the bridge and follow signs to Eastern Long Island, Cross Island Parkway. Take the Cross Island to I-495 East (Long Island Expressway). Follow directions from the LIE (see above, 'From New York City').

From New England:
Take I-95 South towards New York City to the Throgs Neck Bridge. Follow directions from the Throgs Neck Bridge (see above, 'From upstate New York').

Ferry service to Long Island is available from New London, CT to Orient Point and from Bridgeport, CT to Port Jefferson. For driving directions from the Orient Point and Port Jefferson ferries, please refer to our campus map.

By Train
Take the Long Island Railroad's Montauk Branch from Jamaica Station in New York City to Southampton. (Service from Manhattan's Penn Station to Jamaica runs frequently.) The campus is a short taxi ride from the station. Go to the schedule for the Southampton station.

By Bus
Take the Hampton Jitney or the Hampton Luxury Liner from one of their many stops on the Upper East Side of Manhattan to their Southampton stops.  The campus is a short taxi ride from the station.

Transportation around Southampton:
Having a car on campus is convenient, though not necessary. Shuttles to the village of Southampton and nearby beaches will be available every afternoon. Shared rides to popular dining and recreational venues are not hard to come by.  If you bring a car, please inform us at Registration—and have your driver’s license and car registration on hand—so that we can arrange for a temporary campus parking permit. 

Computer Labs and Wireless Access:
Chancellors Hall, Fine Arts, the Library, Dorms, and the hospitality tent offer wireless access.  There are also desktop computers in the SINC Site in Chancellors Hall and in the Library.  We do not have public photocopying facilities, so if you need to bring copies of your work please make sure to do so prior to arrival.   

Cancellation Policy and Enrollment/Drop Dates

  • Application Fees are non-refundable
  • Deposits are non-refundable
  • After the start of the Conference we will not refund any fees

Important Dates (subject to change):

May 1 – Final Workshop Tuition Deadline

Workshops and Discussions

We are pleased to announce the return of our elective workshops and discussions, again scheduled for afternoons throughout the conference. We offer these optional sessions in addition to a full schedule of morning and evening conference events. The goal is to enrich the Conference experience by increasing opportunities for:

  • informal discussion with distinguished visitors,
  • supplementary writing instruction in the form of mini-workshops
  • free time for those who would prefer to devote some afternoons to writing or recreation.

This summer’s offerings will again include mini-workshops during the 12-Day Session.

Workshops can be taken for graduate credit.  5- Day Session (July 9-13) is 2 credits.  12 Day Session (July 9-20) is 3 credits.

Check-in and Orientation

Check-in will run from 12:30-2 p.m. at the Library. No lunch is served on check-in days so please pick something up before you arrive.

  • Orientation and the Evening Event will follow.
  • First workshop on following morning.

Sample Schedule

 

July 9-13 (5-Day Workshop)

Time

Wed

July 9

Thur

July 10

Fri

July 11

Sat

July 12

Sun

July 13

8:30 – 9:30A

 

Brkfast

Brkfast

Brkfast

Brkfast

9:30A - 12:30P

 

Wkshop

Workshop

Wkshop

Wkshop

 

12:30 - 1:30P

Check-in

11-2 pm

Lunch break

Lunch break

Lunch break

Lunch break

2:00-3:30

Event 2-4

Elective 1

Elective 1

Elective 1

Participant Reading

3:30-5:00

Orientation 4-5 pm

Elective 2

Elective 2

Elective 2

 Check-out

5:00 – 7:00P

Dinner break

Dinner break

Dinner break

Dinner break

 

7:00 - 9:00P

Evening Event

Evening Event

Evening Event

Evening Event

 

9:-9:30

Recptn

Recptn

Recptn

Recptn

 

July 9-20 (12-Day Workshop)

Time

Wed

July 9

Thur

July 10

Fri

July 11

Sat

July 12

Sun

July 13

Mon

July 14

Tues

 July 15

Wed

July 16

Thur

July 17

Fri

July 18

Sat

July 19

Sun

July 20

8:30 – 9:30A

 

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

Brkfast

9:30A - 12:30P

 

Wkshop

Craft Lecture

Wkshop

Craft Lecture

Wkshop

Craft Lecture

Wkshop

Craft Lecture

Wkshop

Participant Reading

 

12:30 - 1:30P

Check-in

11-2 pm

Lunch break

Lunch break

Lunch break

Lunch break

Lunch break

Lunch break

Lunch break

Lunch break

Lunch break

Lunch break

 

2:00-3:30

Event

2-4 pm

Elective 1

Elective 1

Elective 1

Free Time

Mini-wkshop

Mini-wkshop

Mini-wkshop

Elective 1

Elective 1

Participant Reading

 

3:30-5:00

Orientation 4-5 pm

Elective 2

Elective 2

Elective 2

Free Time

Mini-wkshop

Mini-wkshop

Mini-wkshop

Elective 2

Elective 2

Participant Reading

 

5:00 – 7:00P

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

Dinner break

 

7:00 - 9:00P

Evening Event

Evening Event

Evening Event

Evening Event

Free time

Evening Event

Evening Event

Evening Event

Evening Event

Evening Event

Participant Reading

 

9:-9:30

Recptn

Recptn

Recptn

Recptn

Free time

Recptn

Recptn

Recptn

Recptn

Recptn

Recptn

 

 schedule subject to change

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