Presidential Campus Safety Advisory Committee Report to President, June 15, 2008

Recommendations

1. Develop a Campus Policy Office and Committee to review, approve and update policies. Coordinate this group with the UMC Policy Committee and LISVH. Compare and contrast policies for consistency campus-wide. When appropriate, the Policy Committee charges a subcommittee of campus constituents with the expertise to establish, review and update policies.

2.  Create a central intake call system for reporting personal and general safety problems on campus, or any other type of concerns. If Web-based, it should be organized by problem rather than department, much like the Environment of Care (EOC) Cards at the hospital and the “Fix-It” feature on the Environmental Health and Safety (EH&S) Web site. Send out reminders of this system to the campus community by e-mail, postcards and wallet cards.

This recommendation is consistent with the President’s Task Force on Campus Climate Report and Action Plan, February, 2008. Under the report Section II Fostering Internal and External Communication, Goal 7 recommendation is to “create a central reference information center that could serve as a Stony Brook employee “concierge” – perhaps a Web-based FAQ (similar to that of the Social Security Office) and a phone-based info line that anyone could call to get information and referrals about anything at Stony Brook.”

3. Train all faculty, staff and students in the basic National Incident Management System (NIMS) ICS-100 course, or an abbreviated version. Inform them about the campus emergency plan, the Incident Command Centers and methods of communication during an emergency. Reinforce the importance of signing up for the SB Alert in the SOLAR system and referring to the Campus Safety section of the Web and any other pertinent resources. Include this information in New Employee Orientation, Student Orientation and in training for existing faculty, staff and students.

4. Continue to refine the Campus Emergency Management Plan, with improved communication between different geographic areas of campus and between entities responsible for the safety of faculty, staff, students, patients and visitors. Review currently used signage with regard to emergency management planning, communication about the emergency to people en route to campus, and communication at campus entry points, including the railroad station entrance. To ensure a safe campus community, faculty, staff and students should wear their ID badges at all times as is practiced at UMC.

5. Support plans for the development of a Sexual Assault Nurse Examiner (SANE) Program at Stony Brook University Medical Center Emergency Department. The creation of a SANE Center at Stony Brook would allow students, faculty and staff who have been sexually assaulted to be treated locally, rather than requiring them to travel to Mather Hospital’s SANE Center, the only current option.

6. Develop a current campus-wide, comprehensive alcohol and other drug policy and procedures for faculty, staff and students. Include awareness, training, campus resources and guidelines for appropriate intervention with impaired faculty, staff and students. The current policies are significantly outdated by 15 and 17 years respectively: Substance Abuse P 108R Revised, June, 1993, and Use of Controlled Substances in Research and Instructional Activities P206, Approved, 1991.

7. Support the development of coordinated mental health disaster response teams for East and West campuses. Continue developing the West Campus team.

  • Consult with Connie Cincotta-Kraft of the UMC Emergency Management Team
  • Design and implement Table Top exercises and a Disaster Drill on West Campus
  • Encourage additional staff to be certified in the NIMS training

8. Create awareness and implement training on Safe Zones, as supported by the President’s Task Force on Campus Climate Report and Action Plan, February, 2008.

9. Provide follow-up to returning students who have previously been assessed by the Behavioral Assessment Committee, and have been deemed able to continue in, or return to, their studies.

10. Establish a policy and procedures to address disruptive behavior of faculty and staff. Some of this behavior is referred to as “workplace bullying.” It is a form of workplace violence. Refer to the New York Healthy Workplace Bill.

11. Expand and support the Building Managers Program.

12. Educate the campus community about the importance of Disaster Planning.

Provide resources on the Web about developing:

  • A Guide to Individual/Family Preparedness (Link New York State Emergency Management Office’s brochure)
  • Develop a Guide for Departmental Preparedness, which includes having flashlights that are battery-charged, whistles, emergency first aid kit, water etc. (Link the guide to the Web)

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