Presidential Campus Safety Advisory Committee Report to President, June 15, 2008

Findings

1. There is an overwhelming, and frequently confusing, amount of information that exists related to policies, procedures and programs concerning sexual assault, personal safety and general safety.

2. There are programs in place that effectively addresses sexual assault and the personal safety of our faculty, staff and students. However, awareness of the policies and procedures related to sexual assault, as well as training for the campus community, must be increased. Efforts are underway to increase awareness via brochures, posters, the Web and training.

3. A lack of coordination exists between the campus, University Medical Center, Long Island State Veterans Home and off-site offices with regard to an emergency management plan. With the recent hire of the Director of Emergency Management, the committee recognizes that coordination will greatly improve. There is also no coordination of the Disaster Mental Health Response Teams. Only the UMC Disaster Mental Health Response Team is in place, while the West Campus Team is being developed.

4. There is a lack of consistency in communication and in the method of communication between different groups during an emergency, such as fire wardens (East Campus), safety wardens (West campus & HSC) building managers, Quad Directors, Residence Hall Directors (RHD), Resident Assistants (RA) and Residential Safety Program (RSP) volunteers. As of 1/16/08 there are 59 out of 60 building managers listed. Out of the 59 there are 18 buildings without an alternate building manager.

5. There does not appear to be a centralized campus office responsible for reviewing, approving and updating campus policies, or authorized to find out the status of the policy e.g. proposed or under review, the contact person or committee working on the policy, etc. Instead a staff person is assigned part time to coordinate the updating of policies and to reflect updates on the Web. This works well with simple updates, but falls short when policies clearly require a major review by experts on the issue. A policy committee does not exist to assist faculty and staff on policy issues. The Stony Brook University Policy Manual is difficult to find on the Web. Policies have links to related documents, but procedures are not listed. Out of the 17 policies reviewed: 7 have not been updated since the 1990’s, 1 was last updated in 2001, another 2 in 2005, and 7 were updated in 2008. The committee reviewed 13 out of the 17 policies and identified an additional 4 policies that will need to be reviewed.

6. There are policies, procedures and programs in place to address the issue of disruptive students such as undergraduate, graduate and medical residents and fellows, but there is no such policy to address disruptive behavior of the general faculty and staff. There is one exception: the Code of Ethics of the School of Medicine’s Faculty Senate addresses disruptive behavior. This disruptive behavior is often referred to as “bullying.”

7. There is no current comprehensive, campus-wide policy and procedures that provides awareness and training regarding Controlled Substances and Substance Abuse. The Substance Abuse Policy was revised in 1993 and the Controlled Substances Policy was revised in 1991.

8. The current method for trouble-shooting or reporting safety-related problems is organized departmentally, rather than by problem. This navigational method creates unnecessary roadblocks to resolution.

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