STAFF AND ADMINISTRATION
THE FIVE YEAR GOAL
Stony Brook will have a strong infrastructure to support teaching and research. The campus will have excellent libraries and first-rate information systems. Administrative structures and processes will be efficient and effective, and working conditions will attract and retain a strong professional and support staff.
Upgrade hardware and software for library catalog searches. (4.1, Provost, Dean of Libraries, Director, HSC Library)
A new integrated library system, Aleph, was installed in March 2002 in the West Campus libraries and in March 2003 in the Health Sciences Center Library. Users will soon be able to search the two online catalogs simultaneously as well as separately. Server hardware was upgraded to improve performance.
Extend opening hours of campus libraries, particularly in the evening and on weekends when students like to work. (4.1, Provost, Dean of Libraries, Director, HSC Library)
Stony Brook libraries are open an average of 100 hours a week during the semester, which appears to meet student demand. Melville Library is open until midnight Sunday-Thursday and the Health Sciences Library until 12:30 am, with somewhat shorter hours on Friday and Saturday. Plans are in place to upgrade the Commuter Lounge in Melville Library and keep it open around the clock throughout the semester. The lounge is currently open twenty four hours a day during the four weeks of final exams.
Maintain online benefits information so that campus employees have Web access to their personal benefits information. (4.3, Vice President for Administration)
The Human Resources Services benefits webpage has been greatly expanded to include informational bulletins, health insurance rates, forms and publications, frequently asked questions, information on new programs, retirement information, and compliance education and training. The website also contains direct links to the health and retirement plan websites that provide benefits to State and Research Foundation employees. Since February 2003 State employees have been able to access their personal benefits information through the Web-based Solar System. This access will be extended to Research Foundation employees when the Research Foundation provides the necessary data.
Develop an online system for the reservation of public meeting spaces in the Health Sciences Center. (4.3, Vice President, Health Sciences Center)
Public meeting spaces in the Health Sciences Center can be reserved online via Lotus Notes.
Improve access to the campus network from outside. Provide traveling faculty, staff and students with low-cost access to the campus network from anywhere in the United States and publicize this access. (4.3, Chief Information Officer)
The cost of a national toll-free dial-in number is prohibitive, but faculty and staff have Web access to campus email and the Solar System.
Complete a comprehensive analysis of space utilization throughout the campus to establish a basis for ensuring the efficient and logical use of currently available space for classrooms, offices and laboratories. (4.4, Vice President for Administration, Provost, President)
Classroom utilization was carefully reviewed in 2002-03, and an updated analysis of the use of laboratories and other space used for sponsored projects was completed in 2001-02. A space coordinator reporting to the vice president for administration was hired to support further evaluation of campus space utilization.
Establish a plan to expand classroom facilities to support enrollment growth and program development in conjunction with the development of the Five Year Capital Plan for 2002-2007. The classroom plan should include equipping classrooms with up-to-date instructional technology. It should also address improved lighting, seating, acoustics, air quality, and aesthetics such as the use of a variety of bright colors. (4.4, Vice President for Administration, Provost)
The campus will obtain new and updated classrooms as part of renovation of the Heavy Engineering and Humanities Buildings currently in progress. Planning for further additions began in Winter 2003, when a Classroom Utilization Task Force assessed current utilization and recommended class schedule changes to make more efficient use of current facilities that will be implemented in fall 2003. A comprehensive assessment of the condition and equipment in every classroom under the Registrar's control will be completed in summer 2003 as a basis for including classroom renovations in the Capital Plan for 2004-2009. Several heavily utilized classrooms have already been upgraded with new equipment, improved seating, and more varied color schemes.
Establish a comprehensive, building-by-building plan for the renovation of laboratory space as part of the Five Year Capital Plan for 2002-2007. (4.4, Vice President for Administration, Vice President for Research)
The draft master plan prepared by Beyer, Blinder and Belle includes a comprehensive assessment of the condition of campus laboratories and analysis of building-by-building renovation needs. The Plan is in final review in spring 2003. The highest-priority laboratory projects will be included in the Capital Plan for 2004-2009.
Publicize the Five Year Capital Plan and specific plans for the expansion and renovation of academic facilities including classrooms and laboratories. Notify the affected departments and the campus community at large of the specific projects included in these plans and the implementation schedule. (4.4, Vice President for Administration)
Campuswide publicity on the Five Year Capital Plan will begin with the Plan for 2004-2009. Project descriptions and status reports will be available to the whole campus community on the Facilities Design and Construction website to complement the specific information provided to departments affected by Capital Plan projects.
Expand and improve Hospital Emergency Department facilities so they adequately meet the needs of the community. (4.4, Director, University Hospital)
University Hospital is completing plans for new Emergency Department facilities as part of a $120 million renovation bonding plan included in the 2003-2004 Executive Budget. Service improvements have enhanced the experience of emergency patients.
Interview staff members who leave the University to identify issues that affect staff retention. (4.6, Vice President for Administration)
Human Resources Services will begin exit interviews in July 2003 with UUP non-teaching professionals who leave the University voluntarily, and subsequently extend the interviews to classified and Research Foundation employees. The exit interview program is part of a larger initiative to develop a structured exit process to ensure that former employees' access to University facilities, assets and information is properly terminated.
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