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March 14, 2011: Committee Announces Next Wave of Initiative Design Teams

In February 2011 the Operational Excellence Steering Committee approved the launch of five new initiative design teams, bringing the total number of initiatives to nine. The Steering Committee had approved four initiatives in January 2011 — Budget and Finance, Human Resources, Organization Spans and Layers, and Procurement Systems.

During the ongoing design phase of Operational Excellence, initiative design teams will examine opportunities identified during the diagnostic phase completed in the second half of 2010 and will develop detailed recommendations for improvements to be shared with the Steering Committee. Each of these teams will be composed of faculty and staff with related expertise who will facilitate the development of robust solutions. As needed, these groups will reach out to the Stony Brook community to collect additional data and obtain feedback on potential recommendations. When made final, a list of all team members will be announced.

The five new initiatives are:

  • Facilities
    Barbara Chernow, vice president for facilities and services and president of Faculty Student Association (FSA), and Brent Lindquist, professor of applied mathematics and deputy provost, will sponsor the facilities initiative. Terence Harrigan, executive director of facilities and services, will manage the team, which will examine opportunities to improve efficiency and effectiveness of campus operations.
  • Faculty Student Association Process Improvement
    This initiative is sponsored by Chernow and Peter Baigent, vice president for student affairs and associate provost for enrollment and retention management. Jerrold Stein, associate vice president for student affairs and dean of students, and Amy Provenzano, executive director of environmental stewardship, will manage the team. This team will evaluate the efficiency and effectiveness of existing FSA services and processes and will recommend improvements to ensure maximum benefit to the University.
  • Indirect Cost Allocation
    For this initiative, the team sponsors are Karol Kain Gray, vice president for finance and administration and chief financial officer of the Stony Brook Foundation, and Eric Kaler, provost and senior vice president for academic affairs. Martin Schoonen, professor of geochemistry, will manage the effort. The team will review the formula the University currently uses to distribute the funds it receives as reimbursement for overhead costs incurred by research grants. The team will investigate best practices for indirect cost allocation and make recommendations to the Steering Committee regarding potential improvements to the allocation of indirect cost funds.
  • Library
    Kenneth Kaushansky, M.D., senior vice president of the health sciences and dean of the School of Medicine, and Peter Manning, professor of English and chair of the Faculty in the Arts, Humanities, and Lettered Social Sciences, will sponsor this initiative. Andrew White, interim dean of libraries and the director of the Health Sciences Library, will manage the team, which will evaluate opportunities to consolidate library functions and automate key processes such as cataloging and invoicing.
  • Research Administration
    Kaushansky and John H. Marburger III, vice president for research, are the sponsors of this initiative. Nancy Daneau, deputy to the vice president for research and director of research development and assessment, and Michael Frohman, chair of the Department of Pharmacological Sciences, will manage the team. The goal of this team will be to pursue opportunities to streamline processes and improve support—both pre- and post-award—provided to researchers.

With the launch of Project 50 Forward, Stony Brook is relying on input from all sectors of the Stony Brook community to achieve its goals. If you have suggestions on how Stony Brook can be made more effective and efficient, please contact the Project 50 Forward team.

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