COEUS Manual: Proposal Basics

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C. PROPOSAL BASICS

C.1.     HOW TO IDENTIFY PROPOSALS  

C.2.     LOCATE AN EXISTING PROPOSAL

C.3.     GRANTS.GOV OPPORTUNTY SEARCH

C.4.     PRINT PROPOSAL

C.5.     COPY PROPOSAL

 

C.1.     HOW TO IDENTIFY PROPOSALS 

 

From the COEUS Home Page, click on My Proposals. This function provides a means to search for all existing proposals and to create new proposals. When chosen, the screen will initially display the Proposals in Progress screen. Five new links are then listed immediately under the COEUS Home navigation pane: All Proposals, Proposals in Progress, Create New Proposal, Proposal Search and Grants.gov Opportunity Search.

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C.2.     LOCATE AN EXISTING PROPOSAL

1.         Click the My Proposals link near the top of the page after logging in.

2.         Display the proposal(s): you can either (a) click Proposals In Progress to display proposals associated with your ID that have been started, but not yet submitted or (b) click All Proposals to displays all proposals associated with your ID.

3.         Select the desired proposal by clicking on it.

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C.3.     GRANTS.GOV OPPORTUNTY SEARCH

The Grants.gov Opportunity Search provides a direct connection to the Grants.gov website where an Opportunity Id or CFDA Number can be verified.

The screen below shows you where either one of these two parameters may be used to search the Grants.gov database. When the Search link is clicked, Grants.gov will search its database and return the Opportunity Title and Competition Id as verification that it is a valid Grants.gov opportunity.

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C.4.     PRINT PROPOSAL

At any time, the Print link on the navigation pane may be selected to view and/or print the forms associated with the proposal. All forms are brought up in a PDF format and may then be checked for accuracy on the screen and/or printed as needed.

  1. Select Print to open the Proposal Print screen.
    1. For paper submissions, select Sponsor Form Packages.
      • Select Show or Hide to expand the available forms.
      • Select All to check all the forms available in the displayed group, or you can check individual forms. Select None to clear all checked selections on the list, or uncheck individually.
    2. For S2S submissions, select Grants.gov on the Proposal navigation pane to view the Grants.gov forms.
      • Select Show or Hide to expand the available forms.
      • Select All to check all the forms available in the displayed group, or you can check individual forms. Select None to clear all selections on the list, or uncheck individually.
  2. Select Print Selected to print. A new browser window opens the selected forms in PDF format where the form may be printed or saved.

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C.5.     COPY PROPOSAL 

Copying an existing proposal is especially useful for preparing a Grants.gov Change/Corrected applications, or for updating and resubmitting a similar work to the same or another sponsor.

  1. Select Copy Proposal from the Proposal navigation pane. If you are authorized to create proposals in more than one Unit, you will be prompted to select a Lead Unit.
  2. Select Copy Budget on the next screen that opens. Select Copy Final Version Only (or the version most appropriate to your new proposal needs).
  3. Select Copy Attachments. (If appropriate --most of these files will need to be replaced for all but Grants.gov Change/Corrected applications.) The copied Proposal is created and appears on the My Proposals screen as the highest proposal number in the list.
  4. Select Copy Questionnaire. (If appropriate - revise your responses as needed.) 

NOTE: When the Copy Proposal option includes Copy Attachments, COEUS will copy all the attachment types and uploaded files. These copied attachment types will only be valid for re-use as a system-to-system (s2s) submission if the copied proposal links to the same or similar Grants.gov opportunity. If the user navigates to Upload Attachments, all of the copied types - even Grants.gov opportunity specific - can be viewed and maintained prior to linking the newly copied proposal to a valid Grants.gov opportunity.

5.   Return to My Proposals to select and open the new copied proposal.

NOTE: Update your Copied Proposal elements!

  1. Adjust the start and end dates to meet your new submission requirements, if necessary.
  2. Link to the Grants.gov opportunity and forms (the CFDA and/or Funding Opportunity Number info will copy, but you still need to complete the link.
  3. Verify that any copied narrative types are still appropriate.
  4. Adjust the budget period boundaries to reflect the new dates.
  5. Review the rate tables, syncing the rates if necessary.