Stony Brook University Office of Research Services


Five Basic Rules in Industrial Contracts

Computer Software Policy

The Computer Software Policy requires State University of New York and Research Foundation (RF) employees to notify their campuses of software they develop and covers the various aspects of ownership, administration and promotion of such computer software.

Copyright Policy

The Copyright Policy identifies staff and University rights to copyright and publish written works.

Patents and Inventions Policy

Intends to ensure that the public receives the benefit of all inventions made by persons working in State University facilities.

The Bayh-Dole Act of 1980

The Bayh-Dole Act of 1980 found at Title 35, United States Code, Section 200, provides for the transfer of ownership regarding federally funded research. Where inventions are made at universities pursuant to federally funded research projects, the federal government permits inventions to be owned by universities or their research corporations (the federal government does retain some rights however). The universities are permitted to nonexclusively or exclusively license the “Bayh-Dole” inventions to other parties. Although the federal government rarely uses the right, it does by this law retain “March-in” rights to license the invention to a third party, without the consent of the patent holder or licensee, where it determines the invention is not being made available to the public on a reasonable basis.

U.S. patent law

U.S. patent law provides that ownership of a patent initially resides with the inventors listed on the patent. The law further states that inventorship only includes individuals who have contributed an inventive concept – either an idea or reduction to practice – to a claim of the patent. Funding a research project at the university does not qualify as inventorship (merely a request or payment of services), and furthermore, any sponsored research agreement cannot call for the assignment of inventions in a manner contrary to New York State Law.

NYS Contracts - Useful Information

Contact for NYS Contracts

  • Anne DePietri, NYS Contract Administrator
    Office of Sponsored Programs
    W5510 Melville Library
    Stony Brook, NY  11794-3362  

    Phone:  (631) 632-9949/4702
    Fax:  (631) 632-6963


The Research Foundation of State University of New York

PAYEE ADDRESS (For Payment only)

The Research Foundation of State University of New York
P.O. Box 9
35 State Street
Albany, New York, 12201-0009
Attn: Cash Receipt Department

Federal ID#: 14-1368361
DUNS Number: 804878247 

Important Budget and Award Information

  • Budgets are line item and justifications must be specific
  • Budget Modification Request must be submitted for any budget deviations on approved awards as it requires prior written approval from the sponsor
  • Budget Modification Requests must be reviewed and approved by the Office of Sponsored Programs prior to submission to the sponsor (see below for the most frequently used templates)
  • SPEND - Most multi-year NYS Contracts DO NOT allow carry forward of unexpended funds in a given contract period and remaining funds will revert back to the sponsor




What is Small Business Technology Transfer (STTR)?

STTR is a federally funded research program to facilitate cooperative research and development (R&D) between small business concerns and U.S. research institutions with the potential for commercialization. Requires U.S. research institution partners.

What is Small Business Innovation Research (SBIR)?

SBIR is federally funded research program to have small business concerns engage in federal research and development (R&D) with the potential of commercialization. Permits (encourages) U.S. research institution partners.

Where can I find out more about these programs? 

What federal agencies participate in STTR and SBIR programs?

Eleven federal agencies participate in the SBIR program and five federal agencies participate in the STTR program. A list of the agencies and links to their website can be located at:

What is the Indirect Cost Rate for Phase I STTR and SBIR applications?

15% of total direct costs

What is the Indirect Cost Rate for Phase II and Phase III STTR and SBIR applications?

The current federally negotiated rate.

Standard RF Agreements

Below you will find the Office of Sponsored Programs standard agreement templates. Please note that these serve as a starting point for negotiations.  OSP strongly encourages you to contact your Contracts Administrator as early in the process as possible.

Clinical Trials


  • Ms. Leigh Gentilcore, Clinical Trials Administrator
    Office of Sponsored Programs
    W5510 Frank Melville Jr. Library
    Stony Brook, NY 11794-3362

    Phone: 631-632-4949
    Fax: 631-632-6963

Current Master Clinical Trial Agreements With:

  • Abbott
  • Abiomed, Inc.
  • Alpha Oncology Inc.
  • Amgen, Inc.
  • Bayer Corp.
  • Beckman Coulter, Inc.
  • Biogen, Inc.
  • Cardiac Pacemakers, Inc.
  • Celgene Corp.
  • Cephalon, Inc.
  • Correlogics, Inc.
  • Eisai Medical Research Inc.
  • Eli Lilly
  • Genzyme Corp.
  • Gilead Sciences, Inc.
  • GlaxoSmithKline
  • Ilex Pharmaceuticals Inc.
  • Merck & Co., Inc.
  • Novartis Pharmaceuticals Corp.
  • Novo Nordisk Inc.
  • OSI Pharmaceuticals, Inc.
  • Sanofi-aventis, Inc.
  • Serono, Inc.
  • Sunesis Pharmaceuticals Inc.
  • Warner Chilcott, LLC


The Research Foundation of State University of New York


The Research Foundation of State University of New York
P.O. Box 9
35 State Street
Albany, New York, 12201-0009
FEDERAL ID#: 14-1368361

Budget Information to be considered

  • Indirect Cost Rate: 25%
  • IRB Fees:   a) Stony Brook: $3,000   b) Chesapeake (CRRI): $1,825 (approx), plus SB Institutional Fee: $1,000
  • Non-refundable Start Up Fee: $5,000 (approx)
  • Advertising Fees (plus overhead)
  • Office of Clinical Trial Fee: $750
  • Administrative Fee For Protocol Amendment/Renewals: $350 and up
  • Monitoring Visit Fee: $125-$150/hr
  • Close out/Archiving Fee: $500 and up

ALL Confidentiality Agreements must be signed by the Institution (Office of Technology Licensing and Industry Relations)

Clinical Trials Process Flowchart

The Clinical Trials Process Flowchart can be accessed here.

School of Medicine, Office of Clinical Trials