A.1. WHAT IS COEUS
A.2. WHAT IS COEUSLite
A.3. COEUSLite ACCESS
The Office of Sponsored Programs on
behalf of Stony Brook University, in conjunction with the University of
Buffalo, the University at Albany and Binghamton University have entered into a
consortium arrangement to license Massachusetts Institute of Technology’s COEUS
software product. Currently, this product is licensed to over 46 institutions
including Johns Hopkins University, the largest US recipient of NIH funding. COEUS
provides electronic internal proposal routing and approval, and modules for
proposal preparation & submission to sponsor (if applicable), award
tracking, research compliance, and conflict of interest approvals.
PROPOSAL MANAGEMENT IN COEUS involves:
1. Creating the proposal, which includes
assigning staff to the project, creating a budget for the project, and adding
the proposal narrative, abstracts, bibliography, and other administrative
information;
2. Modifying
the proposal, or creating alternate versions of the proposal;
3. Finalizing
the proposal and submitting it for approval;
4. Routing
the proposal for approval through the appropriate Chairs, Deans, and other
necessary internal
approvers (e.g., University Hospital).
The process of
creating a proposal in the Proposal Development Module of COEUS is summarized
in three stages:
·
Create
Proposal
·
Create Budget
·
Finalize
Proposal
Create Proposal:
·
Assists proposal development
·
Generates forms automatically for
grants.gov submission
·
Provides proposal template for future
proposals
·
Enables the Principal Investigator to
provide access and assign tasks through the use of proposal roles
Create Budget:
·
Calculates all approved Fringe Benefit
and Facilities and Administrative rates and inflation factors
·
Generates future budget years
·
Ensures compliance with Cost Accounting
Standards by allowing the users to budget in the same manner in which expenditures
will be incurred
Finalize Proposal:
·
Checks proposals for errors
·
Submits proposals on-line for all
internal reviews and approvals
·
Facilitates electronic submission by
Office of Sponsored Programs to Grants.gov
COEUSLite is 100% web-based. It does not
require any software installation on either a PC or Mac, and can be accessed
using the internet from any location. It is recommended that you do not access
COEUS through Lotus Notes as it could generate system errors. COEUSLite
provides a simple, intuitive user interface that guides an Investigator through
the proposal development process. It will be the primary tool for
Investigators, Deans, Department Chairs, and support staff. COEUSLite also
provides a direct connection to Grants.gov and all federal grants can be
submitted directly through COEUSLite.
COEUSLite
will import all of the necessary forms from Grants.gov for the specific funding
opportunity identified in the proposal. The forms will be filled out
automatically from the data entered on the COEUS screens and retrieved from the
COEUS data tables.
There are two different versions of COEUS
– a ‘production’ version and a ‘training’ version, for new users. The
‘production’ version of COEUS should be used to prepare proposals that are
intended for submission to sponsors. The ‘training’ version of COEUS should be
used as a tool for trying the system.
It is important to choose the correct version
of COEUS when logging in. Proposals created in the training environment cannot
be copied over to the production version. To log into either COEUS version,
you will need to use your NetID. If you do not know your NetID, you can find
your username and reset your password in SOLAR
using the "NetID Maintenance" link.
1.
To log in to COEUS, visit http://www.stonybrook.edu/research/news/2010-04-coeus-live.shtml.
NOTE: You will need an active assignment in
PeopleSoft in order to be activated in the COEUS system.
2. Enter
your user name in the User ID field.
3. Enter
your password into the Password field.
4. Select Stony Brook from the
campus drop-down list.
5. Click
the Login button. The COEUS Home page appears.
