As
many of you are aware, all federal sponsors are transitioning to
mandatory electronic proposal submission through Grants.gov
using an adobe-based proposal package. There have been many
concerns, nationwide, regarding Grants.gov's instability and
transmission problems at times of high volume. Alternatives to
using the adobe package to transmit to Grants.gov would be to
build our own in-house "system-to-system" computer program or to
purchase one of these systems from a vendor or education
institution that has already built one that can communicate
directly with Grants.gov.
The Office of Sponsored Programs on behalf of Stony Brook University and in conjunction with the University at Buffalo, the University at Albany, and Binghamton University has entered into a consortium arrangement to license Massachusetts Institute of Technology's COEUS software product. Currently, this product is licensed to over 40 institutions including Johns Hopkins University, the largest US recipient of NIH funding. In addition to the proposal preparation and submission module, COEUS provides internal proposal routing and approval, and modules for proposal and award tracking, research compliance and conflict of interest approvals.
As of July 1st, 2008 the Office of Sponsored Programs has initiated the use of the Proposal Log and Institute Proposal modules to record proposals received and submitted. Over the last several months OSP has released proposal preparation training materials on the OSP website and held campus pilot training sessions for the Proposal Development module in anticipation of implementation.
We anticipate a systematic roll-out of the Proposal Development module by School, beginning in the Fall with the departments under the College of Arts and Sciences. As your department is being set up for use of the COEUS System, you will be required to view the training material on-line in order to gain access to the live system. Please feel free to access the on-line training tutorial now at http://www.stonybrook.edu/research/osp/coeus-training.shtml. You will need your net id to access the training site. After you view the material, if you would like to participate in a hands-on training session, contact Esther Miller at Esther.Miller@Stonybrook.edu or Kathryn Belmonte at Kathryn.Belmonte@stonybrook.edu.
We will also require that authorized signatories for each department attend a training session on routing of proposals electronically prior to their department's use of the COEUS system. OSP will be contacting department heads to arrange these training sessions.
To learn more about COEUS please visit http://www.coeus.org and feel free to send any questions or comments to Ivar.Strand@stonybrook.edu.
COEUS TRAINING MATERIALS
The COEUS Training material can be accessed at http://www.stonybrook.edu/research/osp/coeus-training.shtml
