Conflict of Interest

Policy
Stony Brook University’s Policy at P209 addresses the policy and procedure for SBU investigator financial disclosure and conflict of interest management.

Procedure

1. All SBU investigators seeking internal or external funding to conduct research, training, or evaluated testing are required to complete and sign a Conflict of Interest Declaration Form (CID) with the submission of every proposal.
   Access the CID Form here.
2. Any investigator who checks 'YES' to any question listed on the CID must also complete an Investigator Disclosure Form (IDF) and submit it directly to SBU’s COI Committee (c/o Dr. Ann Marie Scheidt, Office of the VP for Research, SBU, 11794-3364) within 7 business days of the sponsor submission deadline.
   Access the IDF Form here.
3. The CID and IDF forms can be completed, saved electronically and printed. They cannot be electronically submitted.
4. The completed and signed CID’s for all investigators listed on a proposal should be included with that proposal’s Form 299 (4-page form) and forwarded to the cognizant Chair and Dean for their required signatures prior to submission to the Office of Sponsored Programs.

The process is also summarized as a flowchart.

Incomplete or unsigned CID’s will be returned at this stage to the applicable investigator for corrective action. 
Where the Chair and/or Dean have concerns about the answers provided on the CID, s/he will send separate correspondence to the COI Committee (c/o Dr. Ann Marie Scheidt, Office of the VP for Research, SBU,  11764-3364) within 7 business days of the sponsor deadline which summarizes those concerns.

Additional information, including detail concerning COI committee procedures, is available in the University Policy P209, INVESTIGATOR FINANCIAL DISCLOSURE POLICY (Conflict of Interest).

Forms

• Conflict of Interest Declaration (CID)
• Investigator Disclosure Form (IDF)

Committee Members

Faculty Members	Ex-Officio Members
Steven Engebretson, Periodontics	Ivar Strand, Sponsored Programs
Imin Kao, Mechanical Engineering	Chester Bisbee, Technology Licensing
Arnold Katz, Surgery	Judy Matuk, Research Compliance
Carlos Simmerling, Chemistry	Susan Blum, Attorney's Office
Chair, Peter Stephens, Physics and Astronomy	Ann-Marie Scheidt, Economic Development
Arthur Stone, Psychiatry	Michael Hadjiargyrou, Biomedical Engineering
Larry Swanson, Waste Management Institute	Nancy Daneau, VP For Research

Committee Meeting Schedule

2nd and 4th Wednesdays of each month

RF SUNY and SUNY Policies

• Research Foundation of SUNY Conflict of Interest Policy
• SUNY Board of Trustees Conflict of Interest Policy
• Statement and Standards of Ethical Conduct

Federal and State Regulations

• PHS Conflict of Interest Policy: 42 CFR 50 Subpart F - Responsibility of Applicants for Promoting Objectivity in Research for Which PHS Funding Is Sought
• New York State Public Officers Law: Business or Professional Activities by State Officers and Employees and Party Officers

Resources and Educational Materials

• OHRP
  • Office for Human Research Protections (OHRP) Conflict of Interest
• NIH
  • NIH Web page on Conflict of Interest
  • NIH Statement on Financial Conflicts of Interest and Research Objectivity
  • Objectivity in Research at NIH
• NSF
  • NSF Conflict of Interest Policy - Financial Disclosure
• Other sites
  • AAMC Report - February 2008 - Protecting Patients, Preserving Integrity, Advancing Health: Accelerating the Implementation of COI Policies in Human Subjects
  • AAU Web Page on Conflict of Interest

Questions?
Email Cathy LaGrega at clagrega@notes.cc.sunysb.edu or call (631) 632 7006