Frequently Asked Questions: Grants Management
- Is the Citibank’s Central Travel Account (CTA) program available for RF travel?
See Travel
- Can I get a Cash Advance from sponsored project funds?
See Cash Advance
- What is Cost Sharing?
See Cost Sharing
- Why must I use an American carrier with federal funds?
See Travel
- What is an IFR Transaction?
See IFR/ Salary Offset
- How can research equipment be insured?
See Equipment Insurance
- Why do some Federal regulations apply to Non-federally Funded Projects?
Some Federal regulations affecting sponsored project apply equally to non-Federally funded projects. This can arise through several mechanisms.
On the business side:
The business community recognizes a number of policies and procedures as "Generally Accepted Accounting Practices".
- Organizations such as the Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB) address such standards.
- University finance areas rely on the National Association of College and University Business Officers (NACUBO) to assure that business practices recognize some of the unique needs of Universities.
- OMB's Circular A-21 which governs sponsored project agreements between Government Agencies and Universities provides that: "Cognizant Federal agencies involved in negotiating facilities and administrative (F&A) cost rates and auditing should assure that institutions are generally applying these cost accounting principles on a consistent basis." A-21 also includes a appendix outlining "Cost Accounting Standards for Educational Institutions." OMB includes an independent body called the Cost Accounting Standards Board (CASB) which deals with the standards that must be applied. A-21requires the filing of an institutional certification of its business practices (DS-2).
In non-business areas, such as those covered by assurances of ethical practices in research (e.g., humans, laboratory animals), most universities extend the principles embodied in such assurances to all sponsored projects.
- How do I get a Travel Advance?
See Travel
- Where do I find Forms for OGM transactions?
See Forms
- Who is my Grants Management Specialist?
See Grants Management Specialist
- How do I obtain access to the RF Business System and where is the PIAI Training?
See RF Business System
- What is the definition of an Independent Contractor?
See Independent Contractor/Consultants
- What are Departmental Purchase Orders used for?
See Departmental Purchase Orders
- What is the Record of Authorized Signature form used for?
See Record of Authorized Signatures
- Where do payment checks for RF accounts go?
See Checks
- Where are Refund & Sponsor Checks sent?
See Checks
- How is an Electronic Fund Transfer (EFT) or Automatic Clearing House (ACH) made to RF?
See Checks
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How are F&A (Indirect) Cost Rates determined?
See F&A Rates Basics
- What's the difference between a Grant and a Contract?
See OSP FAQ
- What is the relationship between the Research Foundation and SUNY?
See https://portal.rfsuny.org/portal/page/portal/The%20Research%20Foundation%20of%20SUNY/home/What_we_do/RF_Overview
- What determines whether the Research Foundation or Stony Brook Foundation administers a sponsored project?
See SBF-RF Memorandum



