Monthly Award Summary (MAS) and Monthly Project Summary Reports (MPS) - Office of Grants Management

Home
Vice President for Research
- Organization Chart
- Staff Directory
- Office Directory
Research News
Statistics
Annual Reports
Forms
Faculty Research Interests and Funding Opportunities Database
Multidisciplinary Research
- Multidisciplinary Working Groups
- Development of Multidisciplinary and Interdisciplinary Proposals
- Administrative Assistance for Multi-million dollar Awards
- Multidisciplinary Initiation Grant (MiG) Awards
- Sharepoint Team Sites
Sponsored Programs
- Staff
- Proposal Preparation
- Policies
- Contract Negotiation & Administration
  - Contracting with Industry
  - STTR/SBIR
  - Clinical Trials
  - New York State Contracts
  - Subcontracts
  - Standard RF Agreements
Research Compliance
- Human Subjects
- Animal Subjects
- Recombinant DNA/Biosafety
  - PI Responsibilities
- Scholarly Misconduct
- Use of Controlled Substances in Research
- Related Links:
- Conflict of Interest
- Environmental Health and Safety
- Division of Laboratory Animal Resources
- Occupational Health Clearance
Grants Management
- Staff
  - Grants Management Specialists
  - Financial Specialists
- Overview of Active Project Administration
- Checks
- Cost Accounting Standards
- Cost Sharing/ Matching Funds
- Equipment and Insurance
  - Equipment Insurance
  - Property Status Change or Transfer
- Human Resources and Salary
- Purchasing and Procurement
- RF Business System, PIAI and Oracle
- MAS/MPS Reports
- Service Centers
- Travel
- Freqeuently Asked Questions
Technology Licensing and Industry Relations
- About OTLIR
- For Faculty and Inventors
- For Business and Industry
  - Technologies Available for Licensing
  - SBU Resources
- Success Stories
- Forms
For Business and Industry
Economic Development
- Useful Links and Sites
Research Centers and Facilities
OVPR Office Directory
Contact the OVPR Staff

Home | OGM | MAS and MPS Reports

Monthly Award Summary (MAS) and Monthly Project Summary Reports (MPS)

The Monthly Award Summary (MAS) and Monthly Project Summary (MPS) Reports contain summaries and details of actual current month expenditures. These reports, which contain seven sections, provide award or project level expenditure details needed to determine the status of an account budget.

Guide to Understanding MAS and MPS Reports
Click here for a guide to understand the MAS and MPS reports.

Obtaining Access to the MAS and MPS Reports
To access the MAS and MPS reports, you need to have a Lotus Notes account. Access is restricted to Principal Investigators, Project Directors and their delegates. These reports may be accessed using the Lotus Notes client or the web browser.

Principal Investigators requesting access for themselves and/or their administrative delegates should send an email to Anthony Devietro or Marie Bilbao, who administer the database security.

Accessing Using the Web Browser

The MAS/MPS databases can be accessed using a Web browser. You will be asked to login to the selected database using your Lotus Notes user ID and password. The URLs for the databases are:

MAS Reports
2001: http://naples1.cc.sunysb.edu/res/mas00-01.nsf
2002: http://naples1.cc.sunysb.edu/res/mas2002.nsf
2003: http://naples1.cc.sunysb.edu/res/mas2003.nsf
2004: http://naples1.cc.sunysb.edu/res/mas2004.nsf
2005: http://naples1.cc.sunysb.edu/res/mas2005.nsf
2006: http://naples1.cc.sunysb.edu/res/mas2006.nsf
2007: http://naples1.cc.sunysb.edu/res/mas2007.nsf
2008: http://naples1.cc.sunysb.edu/res/mas2008.nsf
2009: http://naples1.cc.sunysb.edu/res/mas2009.nsf

MPS Reports
2001: http://naples1.cc.sunysb.edu/res/mps2001.nsf
2002: http://naples1.cc.sunysb.edu/res/mps2002.nsf
2003: http://naples1.cc.sunysb.edu/res/mps2003.nsf
2004: http://naples1.cc.sunysb.edu/res/mps2004.nsf
2005: http://naples1.cc.sunysb.edu/res/mps2005.nsf
2006: http://naples1.cc.sunysb.edu/res/mps2006.nsf
2007: http://naples1.cc.sunysb.edu/res/mps2007.nsf
2008: http://naples1.cc.sunysb.edu/res/mps2008.nsf
2009: http://naples1.cc.sunysb.edu/res/mps2009.nsf

You may copy and paste the reports into Microsoft Word and print them as desired. It is recommended to use landscape page orientation to avoid text wrapping in the report.

Accessing Using the Lotus Notes Client

When you are authorized to access MAS and/or MPS reports you are sent an e-mail with two small, book-shaped icons.

Book Icons

Clicking on the small icons adds the required database icons (permanently) to your Lotus Notes Workspace.

mas icons

Clicking on one of the icons will produce a list of the reports that the user is authorized to view for the calendar year specified in the icon name. The left-hand panel in the resulting display provides the opportunity to see all available reports (either MPS or MAS) or only reports for a given month.

It is not possible to resize the report within the database. The reports have been preformatted so as to be printable on standard 8.5 X 11 inch paper in landscape mode. It is recommended that you copy and paste the report in Microsoft Word or any other word processing program to resize or custom print the report.

To Obtain Current Award and Project Information

MAS and MPS reports give you summaries up to the previous month. For the most current financial details on your Award/Project, you may login to the RF Business System using Principal Investigator Award Information (PIAI).

For access and additional information, you may contact Tony DeVietro at 2-9840.