Research News - September 2009

Welcome back! Exciting things have been happening here at SBU and with the research enterprise during the summer. We are now receiving awards for some of the many proposals submitted by our investigators to federal agencies in response to opportunities for funding under the 2009 American Reinvestment and Recovery Act (ARRA). I am pleased to report that as of the date of this publication, Stony Brook University leads the SUNY system and has received more than 48 awards totaling over $17 million in ARRA funding from federal sponsors. I am also encouraged that last fiscal year's (FY09) sponsored program expenditures totaled $173 million, an increase over FY08 despite the state of the economy and reductions to agency budgets at the state and national levels.

As the new academic year gets underway, we are off to a great start! Under the leadership of SBU's 5th President Samuel L. Stanley, faculty and researchers will have opportunities to forge new partnerships within SBU and amongst peer institutions to collaborate on critical issues facing our society today and tomorrow. SBU continues its efforts to obtain extramural funding to conduct basic and applied research on a variety of topics including bioimaging, energy, and wireless technology. The OVPR research administration team stands at the ready to provide service and support to faculty and welcome any suggestions you may have that will promote and support campus wide research and scholarly activity.

Best wishes for a productive and rewarding year!    

News

ARRA Funding at Stony Brook (American Recovery and Reinvestment Act of 2009)

ARRA EmblemStony Brook researchers have been very successful in acquiring recovery act funding and lead the SUNY system in the number of awards and the amount of funding provided. As of this writing Stony Brook has received 48 ARRA awards with budgets totaling $17,529,533.

These awards come with a unique set of complex and time sensitive reporting requirements that must be strictly adhered to or risk the return of funds to the awarding agency for reallocation to another organization. The federal agencies awarding these funds have emphasized the urgency of moving these projects along quickly to accomplish the goal of getting stimulus funds into the economy. Vice President for Research staff are working closely with the Research Foundation central office to accommodate the government’s need for transparency and extensive data reporting requirements while we minimize additional administrative burdens on principal investigators and project staff. There is a specific reporting requirement that will require input from the PI regarding the percentage of completion of the project because this determination must be based on non-financial data. Towards the end of each calendar quarter reporting period (9/30, 12/31, 3/31 and 6/30) the Office of The Vice President for Research will contact each ARRA PI with an e-mail inquiring about the current percent of project completion. It is essential that PIs provide a rapid response to these requests.

ARRA  awards typically have award periods of one to two years and according to federal sponsors may not be eligible for no-cost extensions. PIs experiencing administrative delays with the execution of these extra time sensitive projects should contact their Grants Management Specialist for assistance.

Contact information can be found at: http://www.stonybrook.edu/research/ogm/grantspecialist.shtml.

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GET 10% more on your federal grant

New York State has established the New York State Innovation Economy Matching Grants Program - http://www.nystar.state.ny.us/matching/ - providing a 10% match from state funds "to support ARRA applications to federal agencies in strategic technology areas that have been identified as crucial to the expansion of the State’s economy." At this moment 24 federal programs have been approved by the Governor's Recovery Cabinet as eligible for this match.

However, NYSTAR, the state agency administering this program, is urging that all federal proposals seeking ARRA funding register for this match to collect evidence of the potential benefit to the state of approving additional funding opportunities that are not currently on the eligible list and thereby demonstrate the prospective value of approving these additional opportunities as well.

The 10% match is calculated on the total amount (Direct Costs + F&A) of the federal award only. "State matching funds may be used for expenses associated with the application including, but not limited to, salaries, construction, equipment, materials, and supplies. New York State funds cannot be used to pay for general operational costs such as rent and utility costs. No indirect administrative costs will be allowed under this program."

Online application form is accessible from - http://www.nystar.state.ny.us/matching/apply.htm.

Currently supported funding announcements listed here - http://www.nystar.state.ny.us/stimulus.htm.

Please call your Office of Sponsored Programs representative if you have any questions. If the program to which you are applying has not yet received Recovery Cabinet approval for the match by the time of the application deadline, you will be provided with language to highlight the potential for the match.

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GOOD NEWS REGARDING RESPONSIBLE CONDUCT OF RESEARCH

The National Science Foundation is placing its trust in universities when it comes to ethical standards in research.

The America Competes Act was designed to improve U.S. competitiveness in mathematics and science.  This past August the National Science Foundation announced its plans for carrying out a requirement of the law that all NSF grant recipients be trained in the "responsible and ethical conduct" of research.

In order to comply, the NSF has decided to “Let the universities handle it.”  In rules published in the Federal Register, the NSF said it would require institutions to certify that they have provided ethics training, and would not routinely ask universities to submit any description of the actual content of the instruction.

"While training plans are not required to be included in proposals submitted to NSF," the agency said, "institutions are advised that they are subject to review upon request."

The NSF will make some guidelines available for teaching ethics, including workshops and online resources, but would not dictate specific content standards. "Training needs may vary depending on specific circumstances of research or the needs of students," the NSF said... "Therefore, it is the responsibility of each institution to determine both the content and the delivery method for the training that will meet the institution's particular needs" for ethics training, it said.

About 20 percent of all federally supported basic research conducted at U.S. universities is supplied by the NSF’s annual budget of approximately $6-billion.  According to the NSF, a series of requests for universities to be allowed to pay for ethics training through an exemption from the general 26-percent cap on administrative costs in research grants has been received, however the NSF has said that it does not have the authority to change that cap.

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Sponsored Programs Expenditures for Fiscal 2008-09

SBU totaled $173,409,663 in Research Expenditures for Fiscal 2009. This is an increase of 1.55% over Fiscal 2008.  76.1% of the expenditures were on Federal Awards while State and Local Govt. Sponsors contributed 15.9% of the total. For detailed statistics, including expenditures by department/center/school see http://www.stonybrook.edu/research/vpr/statistics.shtml?id=1.

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OMB AND OSTP MEMORANDA

The Office of Management and Budget and the Office of Science and Technology Policy on Tuesday released a three-page memo outlining the Administration's science and technology priorities for the FY 2011 budget.

To read the memo, visit: http://tinyurl.com/m2rnu5.

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NEW NIH SELF-ASSESSMENT TOOL

NIH has released several new biosafety resources. A self-assessment tool has been issued that institutions can use to assess their own biosafety committees and the oversight of rDNA research. NIH has also provided a brochure describing investigator responsibilities under the RAC Guidelines.

To read more about the self-assessment tool: http://oba.od.nih.gov/rdna_ibc/ibc.html.

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THE 2009 AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA)/ECONOMIC STIMULUS

ARRA/ECONOMIC STIMULUS  ANNOUNCEMENTS

More information about policies, announcements and funding opportunities related to the ARRA can be found at: http://www.stonybrook.edu/research/news/2009-arra.shtml.

FUNDING OPPORTUNITIES
Funding Opportunities are available at http://www.stonybrook.edu/research/news/2009-arra.shtml?article=1. The following are links to the federal agencies’ ARRA specific web pages.

Federal Government
New York State, SUNY
DHHS, NIH and NCRR
NSF
DOE
USDA
Homeland Security
Dept. of Defense
Dept. of Education
NASA
NIST

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ARRA UPDATES FROM THE COUNCIL ON GOVERNMENTAL RELATIONS (COGR)

COGR is closely monitoring all ARRA-related announcements and information from all Federal entities. As appropriate, COGR is in direct communication with Federal officials to get first-hand updates. The following is worth noting:

  • OMB ARRA Website. The OMB site can be accessed at: http://www.whitehouse.gov/omb/recovery_default/. The most up-to-date guidance is OMB Memorandum M-09-21, released on June 22nd. COGR has raised questions related to this document in a letter sent to OMB on July 17th.  See:  http://cogr.edu/docs/ARRAReports.doc. In light of the many outstanding questions on reporting requirements, the June 22 OMB Guidance leaves a number of unanswered questions. Our understanding is that OMB will release an FAQ soon.
  • Funding Opportunities Webinars and Links on Grants.gov. HHS has hosted a series of Webinars in August related to potential grant applications. They have been recorded for viewing at http://grants.gov/applicants/recovery_webinar.jsp
  • A-133 Compliance Supplement Addendum; ARRA and A-133 Audit Plan Updates. COGR is in contact with OMB on the status of this anticipated Addendum and understand it will be available soon.
  • NIH ARRA Website. This site has been recently updated and is a useful resource. The NIH site can be accessed at: http://grants.nih.gov/recovery/recipient_reporting.html   It includes links to NIH notices and FAQs specific to ARRA. Note, however, many of the Reporting questions that are being asked are not answered. Ultimately, these questions should be answered by OMB in the OMB FAQ.
  • NSF ARRA Website. The NSF site can be accessed at: http://www.nsf.gov/pubs/2009/nsf09038/nsf09038.jsp#watqrr. Once again, many of the core Reporting questions are not answered; these questions should be answered by OMB in the OMB FAQ.  
  • COGR - FDP FAQ. COGR is working with the FDP to make available a comprehensive FAQ resource that will address many of the Reporting and other issues related to ARRA. The FAQ will be a "living document" and available in an initial version sometime soon. COGR is paying close attention to the anticipated release of the OMB FAQ; the timing of the OMB FAQ may impact when the COGR - FDP FAQ is released.

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Recovery Act of 2009: Information on Quarterly Reporting Requirements for NIH Award Recipients

Notice: NOT-OD-09-129
Issued By: NIH
URL: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-129.html  

Purpose

This Notice is to remind ARRA recipients of the quarterly reporting requirement, announce the posting of a new NIH ARRA website specific to this requirement, and to provide NIH ARRA grantees with contact information for questions concerning this quarterly report.

Section 1512 Reporting Requirements

As noted in the HHS ARRA Award Terms and Conditions, prime recipients of all NIH extramural grant and cooperative agreement awards funded by the American Recovery and Reinvestment Act of 2009 (ARRA) are subject to the quarterly reporting provisions of Section 1512 of the Act, as are any subrecipients delegated reporting responsibility by a prime recipient. 

Reporting Timeline

Section 1512 requires a quarterly report, due no later than 10 calendar days after each calendar quarter in which the recipient receives the award (Jan 10, April 10, July 10, and Oct 10). Reports are cumulative each quarter and include standard data elements as defined by the Act. On June 22, 2009 OMB issued a guidance memorandum providing more information on grantee reporting requirements and clarifying that the first quarterly report will be due on October 10, 2009. The HHS-Approved Standard Terms and Conditions for NIH ARRA Awards have been revised to reflect this guidance, see updated Notice NOT-OD-09-120

NIH Informational Resources Now Available

NIH has developed NIH-specific resources to help extramural grant and cooperative agreement award recipients fulfill their reporting requirements. These resources include an extensive list of FAQs that will be regularly updated, applicable Guide Notices, and links to OMB guidance and Webinars. In addition, to aid in data quality of the information reported by grantees, NIH is coordinating with HHS to develop a tool to provide award recipients access to data required in this quarterly report that is already available in our systems. All of these resources can be found by visiting http://grants.nih.gov/recovery/recipient_reporting.html, a subpage of the ARRA Grant Funding Opportunities Web page.

Inquiries

Questions regarding the use of the FederalReporting.gov reporting system should be directed to the FederalReporting.gov helpdesk. This resource will be available once registration opens in August. 
For agency-specific Recovery Act recipient reporting questions, NIH is centralizing responses. All questions should be directed to:

Grants Information
Office of Extramural Research
National Institutes of Health
Phone: 301-435-0714
TTY: 301-451-5936
Email: grantsinfo@nih.gov

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ACADEMIC RESEARCH INFRASTRUCTURE – RECOVERY AND REINVESTMENT (ARI-R2)

The National Science Foundation is requesting merit review expertise in the Academic Research Infrastructure – Recover and Reinvestment (ARI-R2) program (http://www.nsf.gov/pubs/2009/nsf09562/nsf09562.pdf). This program is supported by the American Recovery and Reinvestment Act of 2009 (ARRA). 

ARI-R² is designed to support 21st century research and research training infrastructure in our Nation's academic institutions and non-profit research organizations, such as research museums, research laboratories, and research consortia. ARI-R² will revitalize existing research facilities so that they provide next-generation research infrastructure and facilitate the integration of researchers with shared resources such as remote instruments and research platforms, data repositories, and national computing facilities. Research facilities are shared space where sponsored and/or unsponsored research activities and research training take place. They may be "bricks and mortar," mobile or virtual research space.

The National Science Foundation is in need of expertise in a wide range of fields to evaluate the proposals submitted to this competition. NSF is in need of reviewers in three broad categories: a) expertise in a scientific, engineering or architecture field, b) experience in managing large facilities and centers, or c) expertise in computer networking; it is not expected that individuals will have competence in all categories. The merit review panels for this activity will be held during three weeks in October, 2009. Each panelist will be asked to commit up to 3 days to serve on a panel at NSF headquarters in Arlington, VA.  Travel expenses, per diem and an honorarium will be provided for your services.

If you have an interest in participating in the merit review process of this important program and have the time to serve on a panel in October, 2009, please go to http://www.nsf.gov/od/oia/programs/ari/ari_reviewer/ and complete and submit the short form indicating your field of expertise and availability.

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ARRA FUNDS RECEIVED THROUGH NYS AGENCIES MUST POST RELATED JOBS

Contractors receiving American Recovery and Reinvestment Act (ARRA) funds from State agencies must post related jobs in the Department of Labor’s Job Exchange (http://www.labor.state.ny.us). Agencies will include a rider in contracts which mandates that every firm that the state hires with ARRA funds is responsible for posting all related jobs through the Department of Labor. 

There are four ways that an employer can post jobs on the Exchange website, instructions are attached below. 

Agencies will need to complete part two of the rider to include additional reporting requirements.  Reporting requirements are required by the ARRA bill, congressional committees and there may be additional requirements that are needed.  It is essential to track every dollar that is spent and to track the progress of each project that is funded with stimulus dollars. 

Each Vendor needs to identify in the signed contract the sources of their funds.  The rider requires that the vendor specify the dollar amounts that are from the State General Fund, Federal Fund Dollars, ARRA Stimulus Dollars and other fund sources. 

Options and instructions for accomplishing this are available at http://www.stonybrook.edu/research/news/RN/resources/Gov-Paterson-ARRA-job-NYS-DoL.pdf

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American Recovery and Reinvestment Act (ARRA) Terms and Conditions

The NSF has issued guidance concerning terms that will apply to any award made using funds from the ARRA. Key points of these terms and conditions are summarized as follows:

  • Unless otherwise specified, ARRA funding should be considered one-time funding.
  • Recipients must comply with standard NSF award conditions (Research Terms and Conditions or Grant General Conditions, as applicable) as well as the requirements set forth in ARRA.
  • Failure to submit timely reports may result in NSF taking administrative action, including disallowance of costs or the suspension or termination of the award.
  • Recipients of ARRA funds are reminded that such funds must be separately tracked and monitored independently from any non-ARRA funding.
  • Recipients of ARRA funds are reminded that ARRA-related terms and conditions are required to be incorporated into any subrecipient agreements, as appropriate.
  • NSF will monitor ARRA funds, and, if, after 12 months, no allowable expenditures have been incurred, NSF may consider reducing or terminating the award and reallocating the funds.
  • This award requires the recipient to complete projects or activities which are funded under the American Recovery and Reinvestment Act of 2009 (“Recovery Act”) and to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public.
  • The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance award funded in whole or in part by the Recovery Act.

The complete statement on ARRA terms and conditions is available on the website at: http://www.nsf.gov/pubs/policydocs/arra/arratc_509.pdf?govDel=USNSF_109 .  

Building on the standard NSF award conditions, grantees are required to meet the reporting requirements specified in ARRA.  As with other agencies, ARRA funds are to be separately tracked and the provisions flow down to sub-recipients.  NSF will rely on the implementation of www.FederalReporting.gov for the special reporting and reminds/requires all grantees and sub-recipients to maintain current registrations in the Central Contractor Registration.    In a departure from ARRA requirements, NSF requires reports within ten calendar days after each calendar quarter.  COGR has asked OMB to use ten business days for reporting and will forward a similar request to NSF. 

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Recovery Act Notice: NIH ARRA Funding Considerations for Applications with Meritorious Scores that Fall Beyond the Pay-line  

Notice Number: NOT-OD-09-078 
Issued by: NIH
URL: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-078.html

Existing applications eligible for consideration of 2-year funding under the ARRA are defined as applications submitted for funding with FY 2008 or FY 2009 funds that: (a) received meritorious priority scores from the initial peer review process; (b) received approval from an Advisory Council or Board prior to September 30, 2009; and (c) received priority scores that could not otherwise be paid in FY 2008 or 2009.

This policy includes consideration of applications in response to previously announced funding opportunities (e.g., RFAs, PAs, PARs), including those that will be peer reviewed by mid-summer and scheduled to receive Advisory Council or Board review prior to September 30, 2009.

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SBU and RFSUNY POLICIES and OPERATIONS

NYS GRAD TUITION RATE INCREASE EFFECTIVE FALL 09 SEMESTER

The SUNY Board of Trustees formally approved the increase in tuition for resident graduate and first professional students. NYS rate tuition is changing from $328/credit to $349/credit effective Fall 2009 semester.

In accordance with the notification below, effective 8/31/2009 the cost for Grad Tuition charged to RF awards will increase from $1970 to $2094 per semester.

The complete updated Graduate Tuition Policy is available at http://stonybrook.edu/research/ogm/gradtuition.shtml.

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Federal Announcements

NSF’s DIVISION OF GRADUATE EDUCATION FELLOWSHIP PROGRAM

The NSF's Division of Graduate Education invites applications for the Graduate Research Fellowship Program to support outstanding graduate students in science, technology, engineering, and mathematics (STEM) disciplines.

A total of $66.99 million in new fellowships will be offered through the program. Approximately 1,654 graduate fellowships will be awarded. The program's stipend for students is $30,000 for a 12-month period and up to three years of support will be provided. Eligibility is restricted to graduate students pursuing research-based master's and doctoral degrees in STEM disciplines and who are U.S. citizens, nationals, or permanent resident aliens.

Applications are due between Nov 2-12, with the exact day determined by the applicant's field of study. More information regarding NSF 09-603 is available at: http://www.nsf.gov/pubs/2009/nsf09603/nsf09603.htm

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NIH has released the final Guidelines on Human Stem Cell Research effective July 7, 2009.

Full text is available here: http://stemcells.nih.gov/policy/2009guidelines.htm

Of note:

  • NIH will create a stem cell registry listing lines eligible for federal funding. 
  • For embryos donated before July 7, 2009, the line must be on the registry or PI must demonstrate compliance with requirements and provide this documentation to NIH for review. 
  • Stem cell lines created before July 7th will undergo review by an appointed committee that will advise NIH on whether ethical procedures were employed when obtaining consent for embryo donation and therefore the cell line should be listed on the NIH Registry, eligible for NIH funding and not need additional review. 
  • The appointed committee will evaluate foreign derived stem cell lines, created both before and after the effective date of the Guidelines.
  • Federal funding for research using stem cell lines derived from somatic cell nuclear transfer, parthenogenesis, or from embryos created expressively for research purposes is not allowed.  
  • Donation of Pre-implantation Genetic Diagnosis (PGD) embryos are allowed.
  • Embryo donors must be informed of all embryo disposal options "available in the health care facility where treatment was sought" rather than all available options.
  • Documentation must be maintained that "no payments, cash or in kind, were offered for donated embryos."
  • Consent for research donation is to  be done when consent for reproductive treatment  is done.
  •  IVF physician and the researcher seeking embryo donation should be different individuals but is not always possible, nor is it required.

Please be aware that human stem cell research at SBU must follow the restrictions imposed for federally funded work. 

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Reminder of NIH Requirements for Submission of Financial, Administrative, and Scientific Closeout Reports in a Timely and Accurate Fashion

Notice: NOT-OD-09-128
Issued By: NIH
URL: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-128.html 

This Notice is a reminder that NIH grantees are obligated to provide timely and accurate final closeout reports on the financial, programmatic, and administrative aspects of their grant within 90 days after the project period end date.  This includes ensuring that there are no discrepancies between the final Financial Status Report and the Payment Management System’s Federal Cash Transaction Report.
A summary of the requirements for closeout reports and procedures for submitting the required documents to NIH are provided below.

Policy Reminder:

NIH recipients shall submit within 90 calendar days after the last day of the final budget period a Final Financial Status Report (FSR), a Final Progress Report, and a Final Invention Statement and Certification (as applicable).  It is important to note that unless the Grants Management Officer (GMO) of the respective awarding component approves an extension of this 90-day reporting window in writing, grantees must submit the final reports within the prescribed timeframe.

NIH encourages grantees to submit all documents through the eRA Commons and grantees are required to submit an electronic final FSR through the eRA Commons (see NIH Guide Notice NOT-OD-07-078 for more information on this requirement).  Additionally, all non-financial closeout documents (such as the final progress report and HHS 568 Final Invention Statement and Certification) not submitted through the eRA Commons are required to be submitted to the following address.

NIH Centralized Processing Center
6705 Rockledge Drive
RM 2207, MSC 7987
Bethesda, MD 20892 (for regular or US Postal Service Express mail)
Bethesda, MD 20817 (for other courier/express deliveries only)
Fax: (301) 480-2304
E-mail: DeasCentralized@od.nih.gov

1. The Financial Status Report (FSR) – (Standard Form 269 or 269A, whichever is applicable)

The final FSR must indicate the exact balance of unobligated funds and may not reflect any unliquidated obligations. There must be no discrepancies between the Federal share of net outlays reported on the final FSR and the net disbursements reported on the Payment Management System's (PMS) Federal Cash Transaction Report (SF-272). It is not acceptable to submit an inaccurate FSR in order to meet the reporting deadline and then submit a revised FSR to correct it. FSRs should be on-time and be accurate at the time of submission.  Failure to submit an accurate, on-time FSR with no discrepancies between the PMS’s Federal Cash Transaction Report may result in undisbursed funds which may be de-obligated and therefore unavailable for use.  It is the grantee’s responsibility to reconcile reports submitted to PMS and to the NIH.

NIH's web-based FSR system allows participants to view currently due and late FSRs, as well as to submit FSRs electronically. Registrations to use this system are processed directly through the NIH Commons web site (http://commons.era.nih.gov/). To register or for questions on how to use the FSR module, please contact the eRA Commons Help Desk at:

NIH Commons User Support Branch Help Desk
http://IThelpdesk.nih.gov/era
(866) 504-9552 (Toll Free)
(301) 402-7469 (Voice)
(301) 451-5675 (Fax)
(301) 451-5939 (TTY)
commons@od.nih.gov

2. The Final Invention Statement and Certification (HHS 568)

The grantee must submit an HHS 568 form whether or not the funded project results in any subject inventions, and whether or not inventions were previously reported. The HHS 568 must list all inventions that were conceived or first actually reduced to practice during the course of work under the project, and it must be signed by an authorized institutional official. The completed form should cover the period from the original effective date of support through the date of expiration or termination of the award.

To expedite the process, electronic submission through the eRA Commons is preferred; however, faxes or emails of a hard copy sent to the NIH Centralized Processing Center listed above are also accepted. If there were no inventions, the form should indicate “None.” Copies of the HHS 568 form are available on the Edison website at https://s-edison.info.nih.gov/iEdison/ nihprocs.jsp or at http://grants.nih.gov/grants/forms.htm.

For certain programs (activity codes = C06, R13, R25, S15, Ts, and Fs), the Final Invention Statement and Certification is not currently required. For questions, the grantee should contact NIH awarding Institute or Center and follow their instructions.

When invention reporting is required, the HHS 568 does not relieve the responsible party of the obligation to assure that all inventions are promptly and fully reported directly to the National Institutes of Health, as required by terms of the award. Additional information on invention reporting and related extramural intellectual property policy issues can be obtained from the office below.

Division of Extramural Inventions and Technology Resources (DEITR)
Office of Policy for Extramural Research Administration, OPERA, OER, NIH
6705 Rockledge Drive, MSC 7980
Bethesda, MD 20892-7980
TEL: (301) 435-1986
E-mail: Edison@od.nih.gov

3. The Final Progress Report

The final progress report should be prepared in accordance with requirements in the PHS 2590 instructions and any specific requirements set forth in the terms and conditions of the award.  At a minimum, the report should include a statement of progress made toward the achievement of originally stated aims, a list of significant results (positive or negative), and a list of publications.  Also, describe any data, research materials (such as cell lines, DNA probes, and animal models), protocols, software, or other information resulting from the research that is available to be shared with other investigators and how it may be accessed.  If human subjects were included in the research, the final progress report also should address the following:

If a competitive renewal (Type 2) has been submitted, whether funded or not, the progress report contained in that application may serve in lieu of a separate final progress report.

Compliance Reminder:

As NIH continues to improve its systems for processing closeout reports and identifying grantee institutions that consistently submit late closeout reports, it is important to understand the significance of noncompliance with these requirements.

Failure to submit timely and accurate final reports may adversely affect future funding to the organization.  Accordingly, NIH may impose sanctions on institutions that fail to correct recurring reporting problems.  Such sanctions may include, but are not limited to, corrective actions, removal of authorities, and/or delay or withholding of further awards to the project or program.

Inquiries

A more detailed discussion of reporting obligations can be found in the NIH Grants Policy Statement discussion on monitoring and reporting, located at http://grants.nih.gov/grants/policy/nihgps_2003/NIHGPS_Part8.htm#_Toc54600141

For more information on the NIH closeout processing center, please contact the center directly at DeasCentralized@od.nih.gov or at (301) 594-6584.  For more information on grants policy and closeout requirements, please visit: http://grants.nih.gov/grants/policy/policy.htm or e-mail GrantsPolicy@mail.nih.gov.

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OVPR Announcements

COEUS Roll-out of Proposal Development Module Begins

All federal sponsors are transitioning to mandatory electronic proposal submission through Grants.gov using an adobe-based proposal package. There have been many concerns, nationwide, regarding Grants.gov's instability and transmission problems at times of high volume. Alternatives to using the adobe package to transmit to Grants.gov would be to build our own in-house "system-to-system" computer program or to purchase one of these systems from a vendor or education institution that has already built one that can communicate directly with Grants.gov.

The Office of Sponsored Programs on behalf of Stony Brook University and in conjunction with the University at Buffalo, the University at Albany, and Binghamton University has entered into a consortium arrangement to license Massachusetts Institute of Technology's COEUS software product. Currently, this product is licensed to over 40 institutions including Johns Hopkins University, the largest US recipient of NIH funding. In addition to the proposal preparation and submission module, COEUS provides internal proposal routing and approval, and modules for proposal and award tracking, research compliance and conflict of interest approvals.

On July 1st, 2008 the Office of Sponsored Programs has initiated the use of the Proposal Log and Institute Proposal modules to record proposals received and submitted. Over the last several months OSP has released proposal preparation training materials on the OSP website and held campus pilot training sessions for the Proposal Development module in anticipation of implementation.

We anticipate a systematic roll-out of the Proposal Development module by School, beginning in the Fall with the departments under the College of Arts and Sciences. As your department is being set up for use of the COEUS System, you will be required to view the training material on-line in order to gain access to the live system.

Please feel free to access the on-line training tutorial now at http://www.stonybrook.edu/research/osp/coeus-training.shtml. You will need your Stony Brook NETID to access the training site. After you view the material, if you would like to participate in a hands-on training session, contact Esther Miller at Esther.Miller@Stonybrook.edu or Kathryn Belmonte at Kathryn.Belmonte@stonybrook.edu.

We will also require that authorized signatories for each department attend a training session on routing of proposals electronically prior to their department's use of the COEUS system.  OSP will be contacting department heads to arrange these training sessions. To learn more about COEUS please visit http://www.coeus.org and feel free to send any questions or comments to Ivar.Strand@stonybrook.edu

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Stem Cell Research Oversight (SCRO) Committee

Prior to commencing with research using human embryonic stem cells/cell lines or other pluripotent stem cells/cell lines regardless of source (not limited to embryos, adult tissues, amniotic fluid or fetal tissue),  Stony Brook University investigators must now have their research protocols approved by SBU's new Stem Cell Research Oversight Committee (SCRO)

NIH released the new Guidelines on Human Stem Cell Research effective July 7, 2009.  The Guidelines can be viewed in detail at: http://stemcells.nih.gov/policy/2009guidelines.htm.

In addition to NIH guidelines, The State of New York, Department of Health, requires review/approval and monitoring of the following:

  1. Human embryonic stem cells
  2. Human totipotent or pluripotent cells
  3. Human pluripotent stem cell lines
  4. Human neural and gonadal progenitor stem cells or
  5. Other somatic tissues or stem cell research (excluding cells that remain restricted in tissue potential and are not known to possess totipotent or pluripotent potential). An example would be Mesenchymal stem cells.

Therefore, even if you are not using human embryonic stem cells, approval may still be needed for human stem cell research.

Of note:

  • NIH will create a stem cell registry listing lines eligible for federal funding. 
  • For embryos donated before July 7, 2009, the line must be on the registry or PI must demonstrate compliance with requirements and provide this documentation to NIH for review. 
  • Stem cell lines created before July 7th will undergo review by an appointed committee that will advise NIH on whether ethical procedures were employed when obtaining consent for embryo donation and therefore the cell line should be listed on the NIH Registry, eligible for NIH funding and not need additional review. 
  • The appointed committee will evaluate foreign derived stem cell lines, created both before and after the effective date of the Guidelines.
  • Federal funding for research using stem cell lines derived from somatic cell nuclear transfer, parthenogenesis, or from embryos created expressively for research purposes is not allowed.  
  • Donation of embryos - Pre-implantation Genetic Diagnosis (PGD) embryos are allowed.
  • Embryo donors must be informed of all embryo disposal options "available in the health care facility where treatment was sought" rather than all available options.
  • Documentation must be maintained that "no payments, cash or in kind, were offered for donated embryos."
  • Consent for research donation is to be done when consent for reproductive treatment is done.
  • IVF physician and the researcher seeking embryo donation should be different individuals but is not always possible, nor is it required.

As we work to finalize details concerning specific policies and procedures, we request that the SCRO application be completed to cover the activities described above that you are, or will be, conducting. An educational module is under development to satisfy the requirement for training, so just leave that question on the application blank at this time.

The completed application should be emailed to maryoneill@notes.cc.sunysb.edu with follow-up hardcopy (signatures) to Mary O'Neill, Office of Research Compliance, Z=3368. 

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FACULTY FOCUS AND SPOTLIGHT   

This month, the Office of VP for Research highlights Dr. Scott Smolka, Computer Sciences. Recently, NSF has awarded Dr. Smolka a five-year, $10 million grant in NSF's "Expeditions in Computing" initiative.

Also featured in our "Spotlight" section is the Division of Cancer Prevention at Stony Brook University.

Links can be found on http://www.stonybrook.edu/research.

 
 

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Federal Funding Opportunities

The Department of Defense invites proposals for the Defense University Research Instrumentation Program. DURIP is designed to improve the capabilities of U.S. institutions of higher education to conduct research and to educate scientists and engineers in areas important to national defense, by providing funds for the acquisition of research equipment. Approximately $40 million will be awarded for FY10 with individual award ceilings of $1 million. Proposals are due Sep 15. More information regarding AFOSR-BAA-2009-5 is available at: http://apply07.grants.gov/apply/UpdateOffer?id=13057

The NEH invites applications to the Digital Humanities Start-Up Grants program. This program is designed to encourage innovations in the digital humanities and, by supporting the planning stages, NEH aims to encourage the development of innovative projects that promise to benefit the humanities. Awards are for up to 18 months with 2 levels of funding: Level I Grants range from $5,000 to $25,000 and; Level II Grants range from $25,001 to $50,000. Eligible entities include U.S. nonprofit organizations, state and local governmental agencies and Native American tribal organizations. Applications are due on or before Oct 6. More information regarding 20091006-HD is available at: http://www.neh.gov/grants/guidelines/digitalhumanitiesstartup.html

NSF’s Directorate for Social, Behavioral and Economic Sciences invites Minority Postdoctoral Research Fellowships and Research Starter Grants in an effort to increase the diversity of researchers who participate in NSF programs in the social, behavioral and economic sciences and thereby increase the participation of scientists from underrepresented groups in selected areas of science in the United States. Up to 12 total fellowships and follow-up research starter grants will be awarded. Only individuals who are U.S. citizens, nationals, or permanent residents may apply. The proposals must be submitted by the individual directly to the NSF. U.S. academic institutions may apply for follow-up research starter grants with the former Fellow as principal investigator. Applications are due Oct 19. More information regarding NSF 09-595 is available at: http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf09595

NSF invites proposals for the Research Experiences for Undergraduates (REU) program. REU projects involve students in meaningful ways in ongoing research programs or in research projects specifically designed for the REU program.  This solicitation features two mechanisms for support of student research. The first, REU Sites, is based on independent proposals to initiate and conduct projects that engage a number of students in research. REU Sites may be based in a single discipline or academic department, or on interdisciplinary or multi-department research opportunities with a coherent intellectual theme. A partnership with the Department of Defense supports REU Sites in DoD-relevant research areas. The second is REU Supplements that may be requested for ongoing NSF-funded research projects or may be included as a component of proposals for new or renewal NSF grants or cooperative agreements. Proposals are due Oct 22.

More information regarding NSF 09-598 is available at: http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf09598.

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ANNOUNCING THE FY 2009 NIH DIRECTOR’S BRIDGE AWARDS

Notice Number: NOT-OD-09-068
Issued by: NIH
URL: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-068.html

The NIH is taking specific steps to continue the support available to investigators whose R01 applications receive review scores near the Institute or Center nominal payline and who have limited additional support. This approach was reinforced with the enactment of (P.L. 111-8) the Omnibus Appropriations Act, 2009.

This announcement updates and expands the NIH Director’s Bridge Award (NDBA), which was initiated in FY 2007.  The NDBA provides continued but limited bridge funding for meritorious investigators who just miss the funding cutoff and have minimal support from other sources. The continued funding will permit the Principal Investigator additional time to strengthen a resubmission application. An NDBA recipient will receive an R56 award for a single year. 

Inquiries:
Office of Extramural Research
National Institutes of Health
6705 Rockledge Drive, Room 350
Bethesda, MD 20892–7963.

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Funding Opportunities

2009 Targeted Research Opportunity and Fusion Awards

Applications are now being accepted for The School of Medicine 2009 Targeted Research Opportunity Program (TRO) and the newly-created Fusion Awards Program launched in support of the Long Island Clinical and Translational Science Center (LICTSC). 

This solicitation targets 4 - Carol Baldwin Breast Cancer Awards; 1 - Catacosinos Cancer Translational Researcher Award;  4 - Fusion Awards; 6 - Proteomics Developmental Projects; and 1 - Walk for Beauty Foundation Award focusing on Breast or Prostate Cancer.   

Please note the guidelines and criteria for the Fusion Awards which are open to all affiliated institutions belonging to the LICTSC.   All applications are to be submitted electronically as a single PDF file to 2009tro-fusionawards@osa.sunysb.edu by September 18, 2009.

For more information and application form, see http://www.osa.sunysb.edu/OsaHomepage/Programs/tro.html.

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Funding Opportunities Database

You can now access our new weekly Funding Opportunities Bulletin at http://www.stonybrook.edu/fundingopportunities. Here, you can search for Funding Opportunities by discipline, deadlines and keywords.

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SEMINARS/LECTURES

Registration is still open for our OHRP Research Forum Conference

For program information, agenda, and registration form, click 'OHRP Research Community Forum 2009' on the left side of the web page here: http://web.cuny.edu/research/human-subjects-research/Events.html

This conference is being co-sponsored by SBU, OHRP, CUNY and Columbia University. We hope you will be able to attend this exciting event!

Please note that on September 11th, the day of the conference, the Office of Research Compliance will be closed, as all ORC staff will be assisting and/or presenting at the meeting. Our 2-9036 voicemail on that day will provide instructions for the handling of urgent matters.

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LIFE SCIENCES SUMMIT 2009

Showcasing Innovation, Promoting Collaboration
September 23-24, 2009, Hyatt Regency, Long Island
More information at http://lifesciencessummit.org/

The Summit will bring together more than 500 industry executives, innovator CEOs, leading academic scientists, tech transfer professionals, and early-stage investors to explore next generation biomedical solutions and collaboration. The 2009 focus areas are neurosciences, oncology, cardiovascular disease, and regenerative medicine.

The Therapeutic Roundtables will bring academic innovators and their industry counterparts together to explore new frontiers in commercially promising breakthrough science.

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SUNY's STEM Conference

A Showcase of Successful Programs Dedicated to Educating Diverse STEM Students in SUNY and Beyond
October 8-9, 2009, Crowne Plaza Hotel, Albany, NY
For more information, see
http://www.suny.edu/provost/stem/StemAbout.cfm.

This conference will bring together experts who will present the best means to increase the enthusiasm of diverse students for STEM (Science, Technology, Engineering and Mathematics) disciplines and professions, as well as provide programs that demonstrate success in increasing access, retention, and graduation of diverse student populations in STEM majors.

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ADVANCED ENERGY/DOE DAY 2009

November 18-19, 2009, Hyatt Regency, Long Island.
More information at http://www.aertc.org/conference09/index.html

If you are in any way involved in the search for innovative solutions to the world's energy needs, then Advanced Energy 2009 is the one conference you cannot afford to miss. On November 18 & 19 the energy world will be focused on the Hyatt Regency Long Island hotel in Hauppauge, New York.

 Registration: If you wish to register for Advanced Energy 2009 ($250 until September 15 and $300 thereafter) please contact: Kathleen Ferrell at kferrell@notes.cc.sunysb.edu,  or by telephone at  (631) 632-4625.   

This year's conference will have important Program Tracks including:

  • Energy Policy, Energy Sector Finance 
  • Battery/Energy Storage/Load Management 
  • Smart Grid, Intelligent Transmission & Distribution  
  • Solar, BioFuels, Wind, Geothermal, Tidal, Hydrogen Economy 
  • Wireless Energy Applications 
  • Low Carbon Society, Climate Change & Sustainable Building 
  • Intelligent Transportation  
  • Energy Efficient Data Centers

This is the third annual Advanced Energy Conference being produced by the Advanced Energy Center at Stony Brook Research & Development Park.

The Advanced Energy Center is a public-private partnership dedicated to the advancement of energy research and technology deployment. In addition to over 56 energy provider exhibits from several countries, the Advanced Energy Conference will feature internationally recognized speakers who will share energy research, energy technologies and applied energy technologies with global applications.

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ABOUT RESEARCH NEWS

Gail S. Habicht is Vice President for Research. She can be reached at (631) 632-7932. An abundance of specific information for the research community is available on our website, where past issues of this bulletin can also be found.

Office of the Vice President for Research: http://www.stonybrook.edu/research/

Research News archives: http://www.stonybrook.edu/research/news/index.shtml

To subscribe to Research News: http://lists.sunysb.edu/index.cgi?SUBED1=RESEARCHNEWS&A=1

If you have information you would like to contribute to Research News please email it to the editor, Kathleen Green at kagreen@notes.cc.sunysb.edu.

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