Enrollment Verification

What is an Enrollment Verification?
How do I obtain an Enrollment Verification?
How often is the NSC enrollment data updated?
What if I do not have a Social Security Number?
Good Standing, GPA and Class Rank
Enrollment Verification for Student Loan Lenders
Enrollment Verification for Employers

What is an Enrollment Verification?
An enrollment verification is an official document which provides enrollment status. It does NOT include individual course or grade information and does not provide GPA. There is no charge to obtain an Enrollment Verification.

An enrollment verification document can be used whenever enrollment verification of student status is required for scholarship purposes, medical coverage, loan deferments, jury duty, car insurance, etc.

An Enrollment Verification shows the following information:

1. Student Name
2. Semester(s) Enrolled
3. Start and End Dates of Each Semester
4. Status: Less than 1/2; Half-Time; Full-Time;
5. Expected graduation term

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How Do I obtain an Enrollment Verificaton?
Stony Brook University has contracted with the National Student Clearinghouse (NSC) to provide enrollment verification services to students free of charge. You will be able to generate and print an NSC enrollment verification directly from your computer. This is equivalent to an official Stony Brook enrollment verification. Stony Brook University will certify current or past enrollment. The university cannot verify enrollment for future semesters.

To obtain an Enrollment Verification:
Login to the SOLAR System
Select the "Student Records & Registration" menu group
Click the "Enrollment Verification Form" link under the Enrollment menu
You will be taken to the NSC website and will be able to print your verification.
NSC Online Verifications are usually available by the end of the first week of the semester.

Enrollment verifications can also be obtained by calling the Registrar's Office or in person with photo ID.

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How often is the NSC enrollment data updated?
Stony Brook sends student enrollment information to the National Student Clearinghouse (NSC) frequently during each term. It may take two to three business days for the NSC to process the latest enrollment information. Students will be able to check the date of the last transmission from Stony Brook at the NSC site. If you recently made changes to your enrollment and would like an enrollment verification that reflects these changes, please allow time for the NSC information to be updated. Please see the NSC Web site for a schedule of each terms file submission schedule. If you are unable to wait until the next file submission, please request an enrollment verification at the Registrar's Office in the lobby of the Administration Building during business hours.

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Students without a Social Security Number
Students who do not have a social security number cannot use the National Student Clearinghouse (NSC) self-service enrollment verification. Please request an enrollment verification at the Registrar's Office in the lobby of the Administration Building during business hours.

Good Standing, GPA, and Rank in Class
All students validly registered at Stony Brook are considered to be in good standing for the purposes of enrollment verification. Stony Brook does not report grade point average and rank in class.

Enrollment Verification for Student Loan Lenders
The National Student Clearinghouse (NSC) is a national agency that acts on Stony Brook's behalf to certify enrollment to most national lenders for student loan deferments. Our agreement with the NSC enables your lender to retrieve your enrollment information from the NSC directly, and should eliminate the need for you to submit an enrollment verification form each quarter. You can learn more about the National Student Clearinghouse at: www.studentclearinghouse.org.

Enrollment Verification for Employers
Stony Brook University has authorized the National Student Clearinghouse (NSC) to act as its agent for purposes of enrollment verification. The NSC will be able to verify enrollment for only those students who have not placed a privacy block on their academic record. The student’s name when enrolled, Social Security Number, and date of birth will be required for identification purposes and enrollment verification. Please contact the National Student Clearinghouse by phone at (703) 742-4200 or visit their web site at www.studentclearinghouse.org for current enrollment verification information and instructions.

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