Property Control > Surplus Property
Surplus Property
Surplus Property deals with the removal of unwanted equipment and furnishings from many departments, and the redistribution of those items to other departments that can use them.
Surplus is available from other state agencies as well as Federal Surplus.
This area of Property Control serves the Campus Community in many ways. We remove unwanted "usable/unusable" equipment and or furnishings, from many departments for various reasons. What happens during or after the removal process is the distribution of "re-usable" equipment. There are many departments in need of various pieces of equipment, and/or furnishings for their areas. The departments contact us or, the departments discarding the equipment contact them. Many times we are able to provide what is needed immediately, other times we take the request, as the equipment/furnishings are received we will contact you, to verify you still in need, and set up a delivery.
Property Control will also surplus any equipment a department may want to remove, just complete the surplus form and fax it to Mark Basquit at (631) 632-2279. All equipment leaving a department must Complete the "Surplus form" or the "Transfer form" to insure removal from your department inventory. Equipment/Furnishings: chairs, computers, copiers, desks, fax machines, filing cabinets, etc. When disposing of computer equipment, please contact your IT department to clean out your hard drive.
We have made our Surplus form convenient for you to download. We require a contact name and number, as well as an alternate contact, for the convenience of both parties. We also require the building and room location, and Department account number of these items and a description of the items being discarded, what condition as well as weight of items.
Please have all items emptied prior to removal, to ensure safety for both parties.
Surplus Other Than On-Campus
State University Construction Fund (SUCF) guidelines:
- Trade-ins are permitted, but a Report of Surplus is needed to remove the old asset number assigned to the equipment being traded in.
- Local Disposition Authorization (LDA) is necessary for equipment that have little or no value and items that are clearly unusable or repairable.
- Usable equipment must be handled in accordance with the SUCF Surplus Process. (see also State Owned Surplus Process Flowchart
)
If you have any questions, please contact us.
Equipment Dispositions
There are four areas of concern for the Property Control Department when dealing with any of the equipment dispositions.
I. Disposing of Refrigerators
Assuming refrigerators are being discarded, being broken and/or unusable, prior to contacting the Property Control Department please contact the following departments as it relates to your area, for removal of the Freon in the refrigerator. The physical plant will assist you with a licensed contractor, and the requesting department will be liable for all charges.
- Points of Contact
- West Campus Physical Plant: Robert Gallagher; (631) 632-6412
- University Hospital Physical Plant: Matthew Smookler; 5-1001
II. Radioactive Equipment
Removal of Equipment that has contained or contains Hazardous Material, Radioactive Material or a Radioactive Sealed Source.
The Report of Surplus Personal Property Form is to be completed by the Department requesting a pick up. The form has Hazard Codes (Radiation, Chemical, Biohazardous and not applicable) on the lower right, for each item being surplused.
If a Department is surplusing an item that qualifies as a hazardous code, they are to contact Environmental Health & Safety at (631) 632-6410 and specify what hazardous materials are involved with the piece of equipment. Depending on the hazardous material involved, EH&S will make a determination and apply the proper decontamination method. For example, should radioactive material be involved, Radiation Protection Services (RPS) will inspect the unit and provide the department with a copy of a wipe test contamination survey. Should the contamination survey be below 200 dpm/100 cm2 - then the piece of equipment can be released to Property Control. If the wipe test survey is above 200 dpm/100 cm2, then RPS will decontaminate the unit until it is below the 200 dpm/100 cm2 level and able to be released to Property Control. Should the piece of equipment contain a Radioactive Sealed Source, Radiation Protection Services (RPS) will remove the sealed source and notify Property Control by e-mail that the piece of equipment is ready for pick-up. The Department then attaches the copy of the wipe test and e-mail report to the Surplus Property form.
If Property Control is onsite and comes across a piece of equipment marked Radioactive that has not been decommissioned by RPS, then Property Control will notify the Department that we cannot take the piece of equipment until it is cleared by Radiation Protection Services.
- Points of Contact
- Radiation Safety Coordinator: Ed O'Connell; (631) 632-6410
III. Hospital Surplus
Pick ups: we have a group in the Hospital Housekeeping Department that remove the surplus and brings the items to the Health Science Center loading dock.
- Points of Contact
- Housekeeping: Robert Wagner; (631) 444-1457
- Assistant Director of Receiving and Stores: John Sorranno; (631) 444-2636
Please do not leave discarded items in the hallway, this is a fire hazard.
IV. Cell Phones
All equipment leaving a department must complete the Surplus Form.
