Equipment Inventory Control (P602)

Replaces

Policy 90, November, 1974 and PR 880, November, 1974

Approved

August, 1989

Revised

March, 2008

• "Property" refers to procured or manufactured equipment that is self-contained, durable (expected service life of two or more years) and with a cost valuation which varies depending on the funding source utilized to purchase the asset as follows:
• Property Control Office will assign asset numbers to equipment for inventory purposes.
• The department is responsible for notifying the Property Control Office when there are equipment acquisitions or a change in equipment status i.e., transfers to other departments, changes in location, loss, theft, destruction and/or disposal.
• Campus departments are responsible to review/update inventory lists on an annual basis

Inquiries/Requests

Property Control Office
Central Services Building
Stony Brook University
Stony Brook, NY 11794-6500

Also, see our Contact Information webpage.

Related Forms

• SUSB0703: Newly Acquired Equipment Form
• PROC0067: Report of Surplus and/or Transfer of Personal Property
• SUSB1026: Property Control System Transfer Form
• SUSB2640: Off Campus Use Forms

Related Documents

• State University Construction Fund State University of New York: User Manual Property Control System
• State Finance Law, Sections 5 and 115
• State of New York Accounting and Control Manual, Part X(2)
• Federal Circular, A-110
• NIH Guide for Grant and Contracts No. 16
• Surplus Property