Property Control > Fixed Asset / Physical Inventories

Fixed Asset / Physical Inventories

This is the Fixed Asset area of Property Control, which deals with equipment with a threshold of $5,000 as of 9/16/02 and above. These pieces of equipment are inspected Bi-Anually. All equipment purchased with the proper budget category, with the correct cost threshold, are issued asset numbers. These numbers represent a tracking system for Property Control , as well as a tracking system for the various auditors when reviewing our "equipment inventory for the campus. All assets issued are trackable through the Property Control System (PCS)."

Inventories are created from the purchase made and are recorded to a parent account for each department. (many departments have more than one account available for purchases, we will use the "main account for your equipment Inventory. We have found it easier to track these items through one general account rather than several, we are presently in the process of doing this and your assistance would be greatly appreciated.) The exceptions for that rule, are as follows, Stony Brook University Hospital as well as the Long Island Veterans Home. These are recorded by account of payment.

Locations and destinations of equipment are essential pieces of documnetation, to better serve the campus community we need your assistance with property documenting the physical location.

Property Control Inventory Database On-Line

Click here to search the Property Control Inventory Database On-line

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