Procurement Office > Frequently Asked Questions > Travel

Travel

I want to be reimbursed for travel expenses. What form do I need?
  • Research Foundation (RF) employees being reimbursed with RF funds must use the Travel Voucher (PROC0066) (You must use Adobe Reader to use this form.)
    RF employees being reimbursed with state funds must complete and submit a Travel Voucher (PROC0066) (You must use Adobe Reader to use this form.)
  • State employees being reimbursed with state funds must complete a Travel Voucher (PROC0066) (You must use Adobe Reader to use this form.)
    State employees being reimbursed with RF funds must complete and submit an Travel Voucher (PROC0066) (You must use Adobe Reader to use this form.)
  • All travelers using Stony Brook Foundation funds must submit original receipts along with a Stony Brook Foundation Cash Payment Voucher.
All forms are available and can be downloaded from the Procurement Office Forms website.
How does our department reimburse a prospective employee or student for travel-related expenses?
  • RF funded reimbursements must use the RF Independent Contractor Services form and complete the travel section of the form.
  • State funded reimbursements must use the State Standard Voucher form AC92.
  • Stony Brook Foundation (SBF) funded reimbursements must submit an SBF Cash Payment Voucher.

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How is a consultant/guest lecturer reimbursed for their travel expenses?
  • RF funded reimbursements must use the RF Independent Contractor Services form and complete the travel section of the form. Original receipts required.
  • State and Stony Brook Foundation funded reimbursements must use the State and Stony Brook Foundation Independent Contractor form, completing the travel section of the form. Original receipts required.
How can I find mileage for a trip?
Go to www.mapquest.com.
What is the current mileage rate per mile?
Effective January 1, 2013 the current mileage rate is $0.565.
How can I find the per diem rate (domestic/foreign) for a trip?
How do I breakdown the daily meal allowance?
Your answer can be found at the Office of the State Comptroller website.
How do I purchase an airline/rail ticket using the CTA (Central Travel Account)?
Information regarding this issue can be found under "For Employees" > "Credit Card Programs".
How do I obtain an RF corporate credit card?
Information regarding this issue can be found under "For Employees" > "Credit Card Programs".
What car rental agency should I use?
Currently, Enterprise Rent-A-Car is the contracted service for rentals both inside and outside NYS. More information on car rentals can be found in the Travel section under Car Rentals.

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