Procurement Office > Frequently Asked Questions > Travel
Travel
- I want to be reimbursed for travel expenses. What form do I need?
- How does our department reimburse a prospective employee or student for travel-related expenses?
- How is a consultant/guest lecturer reimbursed for their travel expenses?
- How can I find mileage for a trip?
- What is the current mileage rate per mile?
- How can I find the per diem rate (domestic/foreign) for a trip?
- How do I breakdown the daily meal allowance?
- How do I purchase an airline/rail ticket using the CTA (Central Travel Account)?
- How do I obtain an RF corporate credit card?
- What car rental agency should I use?
- I want to be reimbursed for travel expenses. What form do I need?
-
- Research Foundation (RF) employees being reimbursed with RF funds must use the Travel Payment Request form F307-1100.
RF employees being reimbursed with state funds must complete and submit a State Standard Voucher form AC92. - State employees being reimbursed with state funds must complete a Travel Voucher form AC132.
State employees being reimbursed with RF funds must complete and submit an RF Travel Payment Request form F307-1100. - All travelers using Stony Brook Foundation funds must submit original receipts along with a Stony Brook Foundation Cash Payment Voucher.
- Research Foundation (RF) employees being reimbursed with RF funds must use the Travel Payment Request form F307-1100.
- All forms are available and can be downloaded from the Procurement Office Forms website.
- How does our department reimburse a prospective employee or student for travel-related expenses?
-
- RF funded reimbursements must use the RF Independent Contractor Services form and complete the travel section of the form.
- State funded reimbursements must use the State Standard Voucher form AC92.
- Stony Brook Foundation (SBF) funded reimbursements must submit an SBF Cash Payment Voucher.
- How is a consultant/guest lecturer reimbursed for their travel expenses?
-
- RF funded reimbursements must use the RF Independent Contractor Services form and complete the travel section of the form.
- State and Stony Brook Foundation funded reimbursements must use the State and Stony Brook Foundation Independent Contractor form, completing the travel section of the form.
- How can I find mileage for a trip?
- Go to www.mapquest.com.
- What is the current mileage rate per mile?
- Effective January 1, 2008, the current IRS mileage rate is $0.505 per mile for for all funding sources.
- How can I find the per diem rate (domestic/foreign) for a trip?
- How do I breakdown the daily meal allowance?
- Your answer can be found at the Office of the State Comptroller website.
- How do I purchase an airline/rail ticket using the CTA (Central Travel Account)?
- Information regarding this issue can be found under "For Employees" > "Credit Card Programs".
- How do I obtain an RF corporate credit card?
- Information regarding this issue can be found under "For Employees" > "Credit Card Programs".
- What car rental agency should I use?
- Currently, Enterprise Rent-A-Car is the contracted service for rentals both inside and outside NYS. More information on car rentals can be found in the Travel section under Car Rentals.
