Procurement Office > Frequently Asked Questions > Stony Brook Foundation
Stony Brook Foundation
- What is the difference between a Stony Brook Foundation (SBF) Requisition and a Cash Payment Voucher?
- How often are SBF checks issued?
- How do I purchase office supplies from Staples using SBF funds?
- How do I submit a printing order from Mary Haven, Fantastic Graphics, Wallace, or Kinkos?
- Which number should I use on the Cash Payment Voucher? My employee ID or my Social Security Number?
- Where do I obtain a supply of Stony Brook Foundation forms (i.e. Cash Payment Voucher, Receipts Transmittal Form and Requisition?)
- If I have a payment that needs to be paid right away, can I fax a copy of the Cash Payment Voucher to the Procurement Office?
- What is the difference between a Stony Brook Foundation (SBF) Requisition and a Cash Payment Voucher?
- A SBF Requisition is used to order goods/services from a vendor. A SBF Cash Payment Voucher (CPV) is used to request payment for goods/services after the goods have been received and/or the service already performed. A CPV is also used to issue payment to Research Foundation and State Accounts. The Stony Brook Foundation does not utilize the Materials and Services Requisition Form.
- How often are SBF checks issued?
- SBF checks are run on a weekly basis, each Wednesday. Emergency checks are run on Friday of each week.
- How do I purchase office supplies from Staples using SBF funds?
- Submit a SBF Requisition to the Procurement Office.
- How do I submit a printing order from Mary Haven, Fantastic Graphics, Wallace, or Kinkos?
- Submit a Stony Brook Foundation Requisition to the Procurement Office in order to obtain a purchase order.
- Which number should I use on the Cash Payment Voucher? My employee ID or my Social Security Number?
- Due to possible IRS tax reporting requirements you must use your Social Security Number on all Cash Payment Vouchers. This information is kept strictly confidential and all documents are destroyed once they are no longer required for audit purposes. Payment to vendors requires the inclusion of the vendor's Federal Identification Number on the Cash Payment Voucher.
- Where do I obtain a supply of Stony Brook Foundation Forms (i.e. Cash Payment Voucher, Receipts Transmittal Form and Requisition?)
- All Stony Brook Foundation Forms can be requested by calling the Stony Brook Foundation Business Office at (631) 632-6536 or by visiting the Business Office in Room 230 of the Administration Building.
- If I have a payment that needs to be paid right away, can I fax a copy of the Cash Payment Voucher to the Procurement Office?
- The Procurement Office prefers that only original documents be submitted for payment. However, if there is an extremely urgent payment request (i.e. emergency loan) please fax the Cash Payment Voucher and supporting documentation to (631) 632-2449.
