Procurement Office > Frequently Asked Questions > Hospital Accounts Payable

Hospital Accounts Payable

What is the anticipated time period for a vendor to receive their payment?
  • For payments between $0.01 and $1,000,000.00 (Quick Pay) in most cases a check is issued within 7 business days.
  • For payments between $1,000,000.01 and up (V02) in most cases a check is issued within 10 to 14 business days.
Why was the invoice short paid?
If freight charges exceeded $100.00 and the vendor did not provide a copy of their shipper's freight bill, the vendor's invoice may have been short paid.
Prices were not in accordance with Purchase Order.
As an agency of the State of New York, Stony Brook University is exempt from state and local sales taxes.
What can be done if a freight bill is unavailable?
A letter can be sent requesting that freight charge be reduced to $100.00
If metered fedex is used by company, a letter can be sent with explanation.
What documents are required to make a payment?
Encumbered Purchase Order, Receipt (or dept. approval) and proper invoice.
What invoices did the check pay?
Vendors can check on the Office of the State Comptroller's NYS Check Remittance website

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