Procurement Office > Frequently Asked Questions > Hospital Accounts Payable

Hospital Accounts Payable

What is the anticipated time period for a vendor to receive their payment?
  • Checks are issued through the Quick Pay system. A check or ACH is usually issued from Albany approximately 5-7 days after the payment is entered into the system and approved by the Office of the State Comptroller.
Why was the invoice short paid?
If freight charges exceeded $100.00 and the vendor did not provide a copy of their shipper's freight bill, the vendor's invoice may have been short paid.
Prices were not in accordance with Purchase Order.
As an agency of the State of New York, Stony Brook University is exempt from state and local sales taxes.
What can be done if a freight bill is unavailable?
A letter can be sent requesting that freight charge be reduced to $100.00
If metered fedex is used by company, a letter can be sent with explanation.
What documents are required to make a payment?
Encumbered Purchase Order, Receipt (or dept. approval) and proper invoice.
What invoices did the check pay?
Vendors can check on the Office of the State Comptroller's NYS Check Remittance website

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