Unauthorized Purchases and Requests for Services
Employees of Stony Brook University, Stony Brook University Hospital, the Long Island State Veterans Home and any other University affiliated offices or departments are NOT authorized to purchase merchandise and/or request services from a vendor without the prior approval of the Procurement Office. Prior approval constitutes the issuance of a formal purchase order by the Procurement Office. Invoices submitted along with a purchase requisition after the fact as payment purposes only will NOT be accepted by the Procurement Office. If a campus department deems an order or service to be an emergency they must contact the Procurement Office for written authorization prior to purchasing the goods or initiating the emergency service. The Procurement Office staff is available weekdays from 08:00AM to 05:00PM to assist you in placing and expediting your emergency orders. Campus departments are also encouraged to apply for the State Corporate Procurement Visa Card to expedite the placement and receipt of emergency orders. For more information on the corporate card program, please contact Gerardina Paduano at (631) 632-6017.
Individuals who enter into an agreement with a vendor to start providing goods or services on behalf of the University or whom intend to bind the University to financial commitments without prior authorization from the Procurement Office are in violation of State law and University policy. Individuals may be subject to the imposition of discipline and may be held personally liable for any indebtedness that is ultimately held to be owed to the contractor/vendor.
All goods ordered for Stony Brook University, Stony Brook University Hospital, the Long Island State Veterans Home and any other University affiliated offices or departments must be shipped to the respective University receiving address. Under no circumstances are deliveries to be made to an address other than an official, University related receiving address (i.e. Central Receiving, SBUH Receiving, LISVH Receiving, Brookhaven National Lab, VA Medical Center, Cold Spring Harbor Lab, etc). Payments and/or reimbursements will NOT be processed for items shipped to a home address unless the appropriate justification is included.