State Travel Reimbursement Policy
Travel in Proximity of Official Station or Home
Effective September 1, 2008 the following change has been made to the State Travel reimbursement policy. When an employee is assigned to work at an alternate work location which is less than 35 miles from their home or official station, the employee is not considered to be in travel status, but rather is considered to be traveling in proximity of their official station. The term proximity refers to distances of less than 35 miles incurred by an employee. An employee using a personal vehicle traveling in proximity is entitled to reimbursement of transportation expenses as outlined below:
- from home to an alternate work location
- between the official station and an alternate work location
- between alternate work locations
- from an alternate work location to the employee's home
When travel is from an employee's home to an alternate work location or from an alternate work location to home, at a minimum, transportation expenses must be reimbursed at the Internal Revenue Service (IRS) mileage rate using the lesser of
- Mileage between the employee's home and the alternate work location, or
- Mileage between the employee's official station and the alternate work location,
This reimbursement method is called the "lesser of mileage rule."
When travel is between an employee's official station and an alternate work location, or between two or more alternate work locations, transportation expenses must be reimbursed by payment for the actual mileage between such locations, at the IRS mileage rate.
No transportation costs will be allowed between any employee's home and their official station. Reimbursement for travel in the proximity of the home or official station is subject to audit of the Procurement Office and the Office of the State Comptroller.