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State Guidelines

Receipts are eliminated for incidental expenses under $75, such as tolls, parking, taxis and local bus or train fare. Receipts are still required for lodging and certain transportation expenses, including auto rentals, air- fare, ferries, long distance bus or train fare.

Eliminating cost ceilings for travel to and from transportation terminal:

• The actual expense for travel to and from a transportation terminal using commercial transportation (e.g. taxis and car service) is reimbursable.
• The actual expense for personal car mileage to and from a traveler's home to a transportation terminal is reimbursable.

When claiming breakfast and/or dinner on the last day of an overnight trip, travelers may claim the federal per diem for the area of assignment. Receipts are not required. E.g., if returning from Washington, D.C. the meal allowance would be $14 for breakfast and/or $57 for dinner determined by the time of return.

Unreceipted meal allowances for non-overnight travel are $5.00 for breakfast and $12.00 for dinner. Traveler may claim up to per diem of destination with a receipt.

When staying overnight in New York State, hotel operators require travelers to provide the Exempt Certificate for Governmental Agencies to claim exemption from the occupancy tax (ST - 129).

James Fabian, Director of Procurement, has been designated to approve written waivers from established rates.

The complete State travel guidelines are available at http://www.osc.state.ny.us/agencies/

• Travel Voucher - (AC132)
• Standard Voucher - (AC92)
• Statement of Automobile Travel - (AC160)

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