Procurement Office > For Employees > Grants
Presidential Mini-Grants and Diversity Grants
These state funded accounts must abide by the State's Procurement Guidelines and the University's Lapsing funds calendar. Before purchases can be made you must fill out a Record of Authorized Signatures For Fiscal Transactions form. The award recipient should be listed as the account manager and may choose any member of their support staff or project collaborators as delegates. Fill out the form and fax it to Mary Woodward at (631) 632-6462. Please note that purchase requests should be made via hardcopy requisition or ereq before services are rendered and that individuals cannot reimburse themselves. Hard copy purchase requisitions can be obtained by contacting Maria Fernandez in Central Services at (631) 632-6297. Ereq training can be arranged by contacting Mary Woodward at (631) 632-9849.
If you will be using your mini-grant funds to hire students or temporary personnel you must contact the Payroll office as it is not a Procurement transaction.
If you intend on having a speaker you may pay them an honoraria using the Independent Contractor form which can also be obtained from Maria Fernandez in Central Services, (631) 632-6297. The individual cannot be on the State payroll. Besides the curricula vitae and 20 questions form please include a flyer from your event. Please bear in mind that lndependent Contractor's must also follow the Procurement Guidelines, therefore honoraria over $2500.00 would have to show competition or proof of reasonableness of price. Also note that honoraria is taxable income whereas Travel is not. Therefore if you submit an Independent Contractor form indicating both, the payment will be split and two checks will be issued. Please see the Travel section of the Procurement website for any Travel related questions. Once you have filled out the form and attached all of the back up please send the entire package to Julissa Fernandes in Payroll, Zip 0751. Payroll must review all honoraria before input by the Procurement department.
If you will be ordering food for an event you should requisition for it ahead of time and not after the fact. Please visit the food section of the Procurement website to see the requirements associated with hospitality.
The Procurement department is happy to serve you. Please contact Mary Woodward if you have any additional questions in this regard at (631) 632-9849.
