Procurement Office > For Employees > Credit Card Programs

Credit Card Programs

The Procurement Department is providing this comprehensive overview of the existing credit card programs. If there are questions concerning the various programs, please contact the individual as listed.

Citibank Central Travel Account (CTA): available for both State and Research Foundation business travel according to the following guidelines:

State Travel

  • Agreement between NYS and Citibank.
  • State policy for air/rail travel.
  • No "card" issued to individual.
  • Program available to State employees.
  • No out of pocket expense for traveler to purchase air/rail tickets.
  • Call Euro Lloyd Travel, the designated agency at (631) 632-7799 to make arrangements.
  • A valid State account must be provided before tickets will be issued.
  • Centrally billed to Procurement Office and recharged to user account.
  • Charge will appear on State AES report.
  • State contracted "City Pair" airfare rates are available.
  • Use with State funds.

Contact: Porshia Russell, Procurement Office, Assistant Director, (631) 632-6019.

Research Travel

  • Program available to RF employees.
  • No "card" issued to individual.
  • No out of pocket expense for traveler to purchase air/rail tickets.
  • Contact the state-contracted agency, Euro Lloyd Travel for quote on required fares, stating they want to use the Contracted NYS City Pair Rates.
  • Prepare a RF requisition, referencing the quote and have it approved by the Office of Grants Mgmt. for funds availability and appropriateness.
  • Upon approval, requisition sent to Procurement Office, who will place ticket order with Euro Lloyd Travel.
  • Transaction will be processed by Accounting Office and traveler's PTAEO charged and will appear on monthly accounting report. Both travel date and ticket purchase must be within the project period.
  • Used with Research Foundation funds.

Contact: Porshia Russell, Procurement Office, Assistant Director, (631) 632-6019.

Citibank Visa Procurement Card

  • Agreement between NYS and Citibank.
  • Card is issued to individual.
  • No out of pocket expense for the purchase of goods and services required to support University activities.
  • Transaction limit of $2,500.00.
  • All purchases must be in accordance with NYS/SUNY P-card guidelines.
  • No travel, entertainment, hotels, car rental, gasoline can be purchased on this card.
  • Each cardholder retrieves their billing statement from the Citidirect website.
  • Charges appear on State AES report.
  • Utilization subject to SUNY/NYS audit mandatory training for cardholder and supervisor.
  • Cardholder must certify card activity via SUNY-AEPC on-line system monthly and forward bill and all receipts to P-Card coordinator.
  • Used with State funds.

Contact: Deborah Satornino, Procurement Office, P-Card Coordinator, (631) 632-6017.

Research Foundation American Express Corporate Card

  • Agreement between RF and Amex.
  • Personal liability card issued in the name of the RF project personnel.
  • Available for travel and the purchase of goods and services for which project personnel will seek reimbursement.
  • No dollar limitations on either type of expense.
  • Cards are currently available to current RF employees and current RF project personnel.
  • Billing directly to cardholder and payment due regardless of reimbursement status.
  • Reimbursement is requested through the Office of Grants Management.
  • Supporting documentation justifying project relatedness will be required.
  • Reimbursement is subject to project/account terms and conditions.
  • Annual fee: $50
  • Used with RF funds.

Contact: Shelia Routh, Office of Grants Management, (631) 632-9038.