Procurement Office > For Employees > Campus Catering Policy

Campus Catering Policy

Request for catering services by Campus Dining Services requires the issuance of a purchase order by the Procurement Office as well as the guaranteed number of guests five (5) days prior to the event date. In order for the Procurement Office to issue a purchase order campus departments must contact Campus Dining Services to request catering service for their event. Upon Campus Dining Services' confirmation an event sheet detailing the catering service will be provided to your department. This event sheet must be submitted to the Procurement Office along with a purchase requisition payable to Lackmann Culinary Service, Inc. with the required supporting documentation listed below:

  1. Justification for food/catering service event
  2. List of attendees
  3. Copy of event flyer/announcement

Research Foundation (RF)

For Sponsored Funds a RF purchase requisition, confirmed catering event sheet and required supporting documentation must be submitted to Office of Grants Management for review and approval. Once approved OGM will forward the requisition to the Procurement Office for the issuance of a RF purchase order.

For IDC Funds a RF purchase requisition, confirmed catering event sheet and required supporting documentation must be submitted to the Procurement Office for the issuance of a RF purchase order.

State

University departments must complete and submit an on-line electronic purchase requisition to the Procurement Office. The electronic purchase requisition number must be included on both the confirmed catering event sheet and required supporting documentation that must be forwarded to the Procurement Office for the issuance of a State purchase order.

Stony Brook Foundation (SBF)

University departments must submit a SBF purchase requisition, confirmed catering event sheet and required supporting documentation to the Procurement Office for issuance of a SBF purchase order.