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Incoming Mail

General Policy

The use of Stony Brook Mail Services is limited to the conduct of University business. Personal mail should not be sent through Campus Mail.

Campus ZIP+4

The Zip code 11794 is used exclusively by Stony Brook University, and is the only information needed by the U.S. Post Office to direct a piece of mail to the University. The four-digit Zip+4 extension assigned to each department is the primary means of sorting mail by Mail Services and is absolutely necessary for efficient handling of your mail. This extension, also known as your Mail Code, should be included whenever campus addresses are used (envelopes, letterheads, business cards, websites, etc.)

Campus Address Format

Please adhere to the standard campus address format when giving your address. We find that in many instances users are including more information than necessary in their address to properly route mail to departments, while often excluding the Mail Code, which is vital for accurate routing of mail.

Your Street Address

Rather than use street addresses derived from the campus road system, we use a much more specific "virtual" street address derived from each department's unique Mail Code. For your street address you should use your Mail Code (i.e., your Zip+4 extension) followed by the abbreviation SUNY. Please note that the order of the address lines is very important. The basic format is as follows:

Format Example
Sender's Name (if applicable) John Doe
Department Name Mail Services
Street Address 6999 SUNY
Stony Brook, NY 11794-(Mail Code) Stony Brook, NY 11794-6999

In certain instances, recipients may wish to add more information to their address (for instance, room numbers & building names when an article might be shipped by a private carrier such as United Parcel or FedEx.) In such a case, all other information should be included above the street address; the bottom two lines of your address must always be the street address and city, state and Zip+4.

Format Example
Sender's Name (if applicable) John Doe, Chairman, Search Cttee.
Any other optional information Central Svcs. Bldg. Rm 111
Department Name Mail Services
Street Address 6999 SUNY
Stony Brook, NY 11794-(Mail Code) Stony Brook, NY 11794-6999

Created by Application Support for Administration
Mail Services @ Stony Brook University