Reproduction of materials from Special Collections and University Archives
Special Collections reproduces material to the extent that physical condition and copyright permits. All requests require completion of a registration form and a reprographic services form. If material owned or managed by the department is to be published in any format, a permissions form must be completed as well.
Stony Brook University Libraries’ consent as the physical owner of the materials accessed does not address copyright issues that may affect publication rights. It is the sole responsibility of the user of Special Collections and University Archives materials to investigate the copyright status of any given work and to seek and obtain permission where needed prior to an distribution or publication.
Reproduction requests must be approved by the department. Decisions will take into account the type and condition of the binding, the brittleness of the paper, the fragility of the item, and restrictions placed by donors.
Please note that no more than 10% of a collection may be copied. For large collections, up to 300 copies can be made.
Photocopying or scanning requests may be denied because of the fragility of the material, potential damage to the item, restrictions imposed by the donor, or other factors.
There is a photocopy machine in the department (black and white copies). The cost per copy is $0.10. Color copies are available on a limited basis.
Digital photography is allowed. The use of handheld scanners is not permitted.
The department is not able to fulfill reproduction requests for audio/visual and microform materials due to copyright laws and donor agreements. These materials, with advance notice, can be consulted on-site for research purposes.
The University Libraries adheres to the provisions of the U.S. Copyright Law.
|Stony Brook University Students, Faculty, and Staff||Non-Affiliates|
|Photocopies||$0.10 per exposure|| on-site: $0.10 per exposure
off-site: $0.20 per exposure, first 100 pages; $0.25, 101-300 pages
|Digital Images||$1 per scan + $4 for CD or DVD||$6 per scan + $4 for CD or DVD|
|Publication Fee||negotiated with department head|| $50 for commercial use
$25 for non-profit use
|Exhibition Fee||negotiated with department head||$100 for commercial use
$50 for non-profit use
|Shipping and Handling Charges||$25 order or less:
$25.01-$50 order: $10
$50.01-$100 order: $15
$100.01-$150 order: $20
$150.01-$200 order: $25
Over $200 order: $30
|Payment||Full payment is required prior to the shipment of materials. Please make checks or money orders payable in U.S. dollars to "SUNY at Stony Brook."|