Donating to the University Archives
Level 1 - High Priority
Published master plans and related documents.
Course information records: official copies of literature or other material made available to the public, including college catalogs and student handbooks, e.g., undergraduate and graduate bulletins and student handbooks.
Published faculty and faculty-student research records (books, papers, journal articles, and other materials made available to the public.
Directory or other master summary record of alumni and all other degree recipients, such as published alumni catalogs.
Executive Records (Office of the President)
President's annual reports.
University Senate minutes.
Stony Brook Council minutes.
Commencement and dedication programs.
Published statistical data, master plans, accreditation reports, correspondence and information relating to initiation, implementation and evaluation of college-wide programs and policy and information concerning the role, functions and operation of the President's Office.
Inaugural and anniversary records: including the inauguration of chancellors and campus presidents; anniversary records pertaining to the recognition of an anniversary of the university’s existence and similar recognition of the various campuses existence. Records consist of lists of invitees, planning committee material, production scripts, programs, press releases, etc.
Dissertations and theses in print and electronic format (ETDs).
Office of Communications
Official publications, including but not limited to: Welcome; The Brook.
Annual security report.
Student Produced Media
The Stony Brook Statesman; Stony Brook Press; Blackworld; SB Independent.
Stony Brook Foundation
Official copies of commencement programs.
Level 2 - Secondary Priority
Photographs; press releases; faculty collections*; department and program ephemera that document program and student life.
*For faculty collections, items include: books and edited volumes; original research notes; curriculum vitae; and files documenting university history.
The University Archives does not accession: reprints; student papers; syllabi; and general books and periodicals.
Gifts-in-kind will be accepted and added to the collection only if they are in conformity with the collection development policy and do not exhibit preservation concerns or hazards (e.g., mold, dampness, insect damage).