Reprographic Services

Reproduction of materials from Special Collections and University Archives

Special Collections reproduces material to the extent that physical condition and copyright permits. All requests require completion of a registration form and a reprographic services form. If material owned or managed by the department is to be published in any format, an application for the publishing of Special Collections and University Archives materials must be completed as well.

Reproduction requests must be approved by the department. Decisions will take into account the type and condition of the binding, the brittleness of the paper, the fragility of the item, and restrictions placed by donors.

Please note that no more than 10% of a collection may be copied. For large collections, up to 300 copies can be made.

Photocopying or scanning requests may be denied because of the fragility of the material, potential damage to the item, restrictions imposed by the donor, or other factors.

There is a photocopy machine in the department (black and white copies). The cost per copy is $0.10. Color copies are available on a limited basis.

Digital photography is allowed. The use of handheld scanners is not permitted.

The department is not able to fulfill reproduction requests for audio/visual and microform materials due to copyright laws and donor agreements. These materials, with advance notice, can be consulted on-site for research purposes.

The University Libraries adheres to the provisions of the U.S. Copyright Law. Additional information regarding copyright can be accessed from the webpage for Rights and Permissions.

	Stony Brook University Students, Faculty, and Staff	Non-Affiliates
Photocopies	$0.10 per exposure	on-site: $0.10 per exposure off-site: $0.20 per exposure, first 100 pages; $0.25, 101-300 pages
Digital Images	$1 per scan + $4 for CD or DVD	$6 per scan + $4 for CD or DVD
Publication Fee	negotiated with department head	$50 for commercial use $25 for non-profit use
Exhibition Fee	negotiated with department head	$100 for commercial use $50 for non-profit use
Shipping and Handling Charges	$25 order or less: $5 $25.01-$50 order: $10 $50.01-$100 order: $15 $100.01-$150 order: $20 $150.01-$200 order: $25 Over $200 order: $30
Payment	Full payment is required prior to the shipment of materials. Please make checks or money orders payable in U.S. dollars to "SUNY at Stony Brook."