Senator Jacob K. Javits Collection
Manuscript Collection 285

User Guide

Organization
The Jacob K. Javits Collection is organized in five groups:
  • Papers (Series 113)
  • Audio and Video (Series 14)
  • Photographs and Slides (Series 15)
  • Cartoons (Series 16)
  • Memorabilia (Series 17)
Finding Aids

This Collection Guide contains brief descriptions of all series and subseries in these five groups. An Index to the series, subseries, subjects, and committees in this Collection Guide provides further access.

Separate Finding Aids are being prepared for each of the five groups, which may include Box Lists, Indexes, sample Database Searches, and other indices. Within each group, these are arranged by series and subseries, as appropriate.

To take full advantage of the collection, researchers need to take the broad approach by reviewing the series, as well as the more specific approach, which consists of the box lists.

Box lists consist of listings of folder titles assigned by Senator Javits' staff or by archivists. Many personal names and dates have been inverted to facilitate computer indexing and database searching. Indexes to the box lists will be prepared. Although many series include a list of correspondents, these are not necessarily identified in the box lists, nor are the folder titles and correspondent lists necessarily comprehensive.

A separate Database is available for each group. These are the computerized versions of the box lists, which consist of file folder titles. Special Collections staff will search the database for requested individual or organizational names, and for specific or general terms and subjects.

Database Searches facilitate access to the file folder titles in the collection. All words are indexed, except stop words such as a, an, but, of, or, and the. Searching by date is relatively slow.

Searches can be made under personal, organizational and place names, or events. It is generally best to do an initial search using truncated words (e.g., the stem republic will locate words including republic, republican, republics), or to search personal names by last name only, as many records lack first names. The computer needs an exact word match, so provide any alternate spellings; however, it is not case sensitive.

The following are a few selected sample searches that combine terms. These can be singular or plurals, and can be combined with dates within the text as well as in the date field, and other fields:

  • Arms limitation: Arms, control, strategic, limitation (i.e., salt).
  • Children: Child, day care, education, juvenile, youth.
  • Civil rights: Civil, rights, black, colored, discrimination, Martin, King, minority, economic, opportunity, equal, employment, indians, Puerto Rico, Hispanic.
  • Election: Campaign, elect
  • Employment and retirement: Employ, retire, income, security, act, pension (i.e., erisa)
  • Environment: Environment, canal, forest, nature, oil, pollution, river, water.
  • Equal rights: Women, abortion, child, daycare, divorce, equal, rights, amendment, family, female, girl, mother, pregnancy, sex, widow, woman.
  • Labor and health:Labor, United, Mine, Workers, black, lung, disease
  • Latin America: Cuba, Caribbean, Castro, Bay, Pigs, Latin, America.
  • Middle East: Arab, Egypt, Iran, Iraq, Israel, immigration, naturalization, Jew, King, Hussein, Kuwait, Middle, East, Near, East, Palestine, Liberation, Organization, Saudi, Soviet, Suez, Syria, Union of Soviet Socialist Republics, Yiddish, Zionism.
  • Long Island: Long, Island, Suffolk, Nassau, Fire, Island. Also search by specific place names.
  • Natural resources: Oil, petroleum, organization, exporting, countries, federal, energy, administration (i.e., fea, opec).
  • Politics: Republican, gop.
  • Vietnam Conflict: Vietnam, southeast, Asia, Cambodia, Laos, My Lai.
  • War Powers Resolution: War, powers.
  • Western alliances: North, Atlantic, treaty, organization, economic, community, development (i.e., nato, oecd).
Topic Inventories were prepared separately for each series and subseries upon completion of the initial processing of the Javits Collection. These inventories, prepared under the direction of archivist Mary Boccaccio, have not been revised or updated when materials have been rearranged or added. There is no comprehensive Topic Inventory. This subject approach may supplement database searching and other indexes.

Topics inventories have been prepared as noted below:

Series / Subseries
  1. 12
  2. One inventory, no subseries
  3. One inventory, no subseries
  4. 17
  5. 12, in one inventory
  6. 14
  7. One inventory, no subseries
  8. 13, in one inventory
  9. 15, in one inventory
  10. 13, in one inventory
  11. One inventory, no subseries
  12. No Topic Inventory prepared
  13. No Topic Inventory prepared
  14. 12
  15. 12, Special Inventories prepared
  16. No Topic Inventory prepared
  17. No Topic Inventory prepared
The following topics have been used to organize the file folder titles in the series noted above:
Administration
Agriculture
Arts and Humanities
Civil Rights
Economy ­ United States
Education
Elections
Environment
Foreign Policy ­ Economic
Foreign Policy ­ Political
Government Operations
Health and Safety
Housing
Immigration
Judiciary
Labor
Law Enforcement
Middle East
Military
Miscellaneous
New York State
Political ­ United States
Public Works
Science and Technology
Social Services


Editing Notes

Acronyms, abbreviations, names of states, and days of the months have generally been spelled out in full to achieve consistency and to enhance computer indexing and database searching. Unknown acronyms are spelled without any periods. Unknown acronyms, and acronyms that have been spelled out, are listed in an appendix. Names of chemical compounds (i.e., DES, DNA) and call letters of radio and television stations and networks have not been spelled out. For example: TV has been spelled out only when used to refer to television in general; when TV is a part of a broadcast station's call letters or of a network, it has not been spelled out.

Compound words, in general, are spelled out as two nouns. Compound words beginning with anti, co, multi, non, pre have generally been hyphenated.

Dates. Years are given with four digits. When dates are unknown, the word undated has been inserted. When the day and the month are known, but not the year, the arbitrary year 1900 has been entered (which aids in computer searching).