University Archives: Celebrating Over 50 Years of Stony Brook University

Note: Records Management

Stony Brook University has a de-centralized records management system. The University Archives do not have oversight of or management of department or unit records.

Resources:

Groundbreaking at Stony Brook, 1960


University History
about SBU - history - timeline of highlights - traditions -- library subject guide and resources about Stony Brook and the State University of New York.

Dr. John F. Lee



Administration and Facts
Office of the President - Office of the Provost - fast facts - past presidents- full list of presidents and former chief executive officers - honorary degree recipients.

Students at the Oyster Bay campus, 1957


Collections
finding aids - faculty collections - information and vertical files - Stony Brook Authors and Editors Collection.

Dr. Lee E. Koppelman


Donor Recognition
Recent donors to the University Archives: Max Fink - William le Noble - John Gagnon - Frances Bonner - and Lee Koppelman.


Jimi Hendrix at Stony Brook, 1967


Multimedia and Social Media
photograph archive
- Melville Library Author Series - Poetry Center readings - Pinterest - Flickr - Stony Brook University's YouTube channel - Facebook - twitter.


Specula Yearbook, 1967


Digital Collections
Access archived webpages and read the digitized versions of publications created by SBU's faculty, staff and students, including: Specula yearbooks; campus newspapers The Stony Brook Statesman, Stony Brook Press and Blackworld; reports from administrative departments; material created by University governance; technical reports from College of Engineering and Applied Science; the Long Island Historical Journal; historic documents from the University Archives; and more...

Dr. Karl D. Hartzell


University History Projects
Stony Brook Oral History Project - School of Medicine Oral History Project - Oral History Project of East Campus.

DSpace: Institutional Digital Repository

DSpace is an open source, institutional repository system created to publish and store digital and electronic scholarship created by an academic institution. DSpace at Stony Brook University is part of a cooperative initiative established by the State University of New York to provide access to electronic publications and research produced by its campuses. Originally designed at MIT, this software allows faculty and staff to disseminate and preserve original works in electronic format. DSpace at Stony Brook is administered by the University Libraries.

Access to Stony Brook University Libraries' Digital Collections

Access to the entire SUNY DSpace Repository

Mission Statement

DSpace at Stony Brook University is an active participant in the SUNY Cooperative Institutional Repository Program. It is the official archival repository for electronic files created by Stony Brook University . The University Libraries manages the implementation process which includes the acquisition, distribution, and preservation of digital content.

Current Initiatives

Stony Brook University Libraries has populated the SUNY DSpace database with digital content that supports research and teaching and with items that document the history of the university. Examples of material already added are:

  • administrative documents (reports from the Office of the President, Office of the Provost, and United University Professionals)
  • campus publications (isses of Long Island Historical Journal, The Brook, Stony Brook University Medical Center News)
  • records of university governance (University Senate, Arts and Sciences Senate)
  • theses and dissertations (2007 - present)
  • meeting minutes from student clubs and organizations
  • photographs of the university (1957 – present)
  • multi-media collections (videos of campus events and audio files of faculty/staff interviews)
  • archival collections
  • technical reports (produced by the College of Engineering)
  • specialty publications (faculty memoirs and anniversary brochures)
  • library and teaching material.

Future Goals

The next phase of the University Libraries' DSpace initiative is to acquire scholarship and research in electronic form produced by the faculty and staff of Stony Brook University. Additional personnel and resources are necessary to embark on this important project. If these requirements are met, the Libraries will actively solicit digital content from the campus community including: unpublished and published manuscripts; research and data sets; technical reports; and multi-media presentations.

DSpace Organization

SUNY DSpace is hierarchically organized by “Communities.” Each participating campus is a “community” and can include of an infinite number of “sub-communities” or “collections” depending upon the administrative needs of a campus. Additionally, each collection can contain an unlimited number of digital objects or files. SBU DSpace is divided into “Sub-Communities.” Each sub-community represents specific units at Stony Brook University; they include official colleges, schools, centers, academic departments, and administrative departments.

Example: The sub-community titled Campus Newspapers and Journals contains university-produced publications, including:

  • Blackworld (student publication)
  • The Brook (magazine produced by the Office of the President)
  • Long Island Historical Journal (academic journal)
  • Stony Brook Shelanu (student publication)
  • Stony Brook Press (student publication)
  • The Stony Brook Statesman (student publication).

Administration

The University Libraries is responsible for the management, preservation, cataloging, and distribution of the electronic content.
These tasks include:

  • acquiring and capturing digital content
  • determining the organizational structure of the repository
  • cataloging content, including amending metadata
  • distributing content, in concert with the SUNY protocol
  • preserving content using accepted preservation techniques
  • maintaining joint copyright, which allows for the preservation and publication of materials.