- administrative documents (reports from the Office of the President, Office of the Provost, and United University Professionals)
- campus publications (issues of Long Island Historical Journal, The Brook, Stony Brook University Medical Center News)
- records of university governance (University Senate, Arts and Sciences Senate)
- theses and dissertations (2007 - present)
- photographs of the university (1957 – present)
- multimedia collections (videos of campus events and audio files of faculty/staff interviews)
- archival collections
- technical reports (produced by the College of Engineering)
NEW: Browse and View Digitized Collections from the University Archives
ABOUT THE UNIVERSITY ARCHIVES
The University Archives selectively acquire materials created by Stony Brook University faculty, staff, and students of permanent enduring and historical value. The archives include primary source materials and records dating from the founding of the university through the present. Collections include published reports, speeches, subject files, photographs, yearbooks, newspapers, materials that document campus life, master theses and doctoral dissertations in hardcopy format (through May 2007) and the Stony Brook Authors and Editors Collection.
Access to certain university records may be restricted. A record is: "Any information kept, held, filed, produced or reproduced by, with or for an agency or the state legislature, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or discs, rules, regulations or codes." (source:SUNY University-wide Policy and Procedures).
Stony Brook University has a decentralized records management system. The University Archives do not have oversight of, or management of, department or unit records. Please contact the department for more information. Freedom of Information Law requests (FOIL) are managed by the Office of Management Analysis and Audit.
Resources on records management can be found at:
University History and Collections
Administrative History and Facts
Photographs, Multimedia, and Social Media
University History Projects
DSpace is an open source, institutional repository system created to publish and store digital and electronic scholarship created by an academic institution. DSpace at Stony Brook University is part of a cooperative initiative established by the State University of New York to provide access to electronic publications and research produced by its campuses. Originally designed at MIT, this software allows faculty and staff to disseminate and preserve original works in electronic format. DSpace at Stony Brook is administered by the University Libraries.
Materials housed in the University Archives do not circulate, but researchers are welcome to consult the collections by scheduling an appointment. Published books, newspapers, and official reports are open to all researchers. Items can be located using STARS, the University Libraries' catalog. Materials housed in the University Archives are denoted with "Archives" as the location.
Access to certain university records may be restricted. Please contact the department for more information. Freedom of Information Law requests (FOIL) may be submitted directly to the Office of Management Analysis and Audit.