University Archives: Celebrating Over 50 Years of Stony Brook University
- Note: Records Management
- Collections and Finding Aids
- DSpace: Institutional Digital Repository
- Archived University Websites
The State University College on Long Island held its first classes on September 17, 1957, on the grounds of Planting Fields, the majestic 350-acre former estate of benefactor William Robertson Coe. Classes were held in Oyster Bay while a new campus was prepared in the quaint community of Stony Brook, on acres of woodlands donated by philanthropist Ward Melville. A groundbreaking ceremony was held on April 8, 1960. The Fall of 2007 marked the 50th anniversary of Stony Brook University.
The University Archives is comprised of over 1,000 linear feet of research materials that document the history of the University, including offical reports, governance files, photographs, directories, student newspapers, faculty papers, and yearbooks. The archives is also the official repository for Stony Brook's master theses and doctoral dissertations and the Stony Brook Authors and Editors Collection.
Stony Brook University has a de-centralized records management system. The University Archives do not have oversight of or management of department or unit records.
- Stony Brook University Records Officer: Office of Management Analysis and Audit
- 2010 State University of New York Records Retention and Disposition Schedule
- General Retention and Disposition Schedule for New York State Government Records (effective January 2008)
- New York State Archives and Records Administration (Managing Government Records)
Recent donors to the University Archives: Max Fink - William le Noble - John Gagnon - Frances Bonner - and Lee Koppelman.
Access archived webpages and read the digitized versions of publications created by SBU's faculty, staff and students, including: Specula yearbooks; campus newspapers The Stony Brook Statesman, Stony Brook Press and Blackworld; reports from administrative departments; material created by University governance; technical reports from College of Engineering and Applied Science; the Long Island Historical Journal; historic documents from the University Archives; and more...
University History Projects
Stony Brook Oral History Project - School of Medicine Oral History Project - Oral History Project of East Campus.
DSpace is an open source, institutional repository system created to publish and store digital and electronic scholarship created by an academic institution. DSpace at Stony Brook University is part of a cooperative initiative established by the State University of New York to provide access to electronic publications and research produced by its campuses. Originally designed at MIT, this software allows faculty and staff to disseminate and preserve original works in electronic format. DSpace at Stony Brook is administered by the University Libraries.
DSpace at Stony Brook University is an active participant in the SUNY Cooperative Institutional Repository Program. It is the official archival repository for electronic files created by Stony Brook University . The University Libraries manages the implementation process which includes the acquisition, distribution, and preservation of digital content.
Stony Brook University Libraries has populated the SUNY DSpace database with digital content that supports research and teaching and with items that document the history of the university. Examples of material already added are:
- administrative documents (reports from the Office of the President, Office of the Provost, and United University Professionals)
- campus publications (isses of Long Island Historical Journal, The Brook, Stony Brook University Medical Center News)
- records of university governance (University Senate, Arts and Sciences Senate)
- theses and dissertations (2007 - present)
- meeting minutes from student clubs and organizations
- photographs of the university (1957 – present)
- multi-media collections (videos of campus events and audio files of faculty/staff interviews)
- archival collections
- technical reports (produced by the College of Engineering)
- specialty publications (faculty memoirs and anniversary brochures)
- library and teaching material.
The next phase of the University Libraries' DSpace initiative is to acquire scholarship and research in electronic form produced by the faculty and staff of Stony Brook University. Additional personnel and resources are necessary to embark on this important project. If these requirements are met, the Libraries will actively solicit digital content from the campus community including: unpublished and published manuscripts; research and data sets; technical reports; and multi-media presentations.
SUNY DSpace is hierarchically organized by “Communities.” Each participating campus is a “community” and can include of an infinite number of “sub-communities” or “collections” depending upon the administrative needs of a campus. Additionally, each collection can contain an unlimited number of digital objects or files. SBU DSpace is divided into “Sub-Communities.” Each sub-community represents specific units at Stony Brook University; they include official colleges, schools, centers, academic departments, and administrative departments.
Example: The sub-community titled Campus Newspapers and Journals contains university-produced publications, including:
- Blackworld (student publication)
- The Brook (magazine produced by the Office of the President)
- Long Island Historical Journal (academic journal)
- Stony Brook Shelanu (student publication)
- Stony Brook Press (student publication)
- The Stony Brook Statesman (student publication).
The University Libraries is responsible for the management, preservation, cataloging, and distribution of the electronic content.
These tasks include:
- acquiring and capturing digital content
- determining the organizational structure of the repository
- cataloging content, including amending metadata
- distributing content, in concert with the SUNY protocol
- preserving content using accepted preservation techniques
- maintaining joint copyright, which allows for the preservation and publication of materials.