Donating to the University Archives

The University Archives is comprised of over 1,000 linear feet of administrative files, student-produced media, photographs, publications, and ephemera that document the history of the Stony Brook University. The University Archives is also the official repository for master theses and doctoral dissertations and the Stony Brook Authors and Editors Collection.

Level 1 - High Priority

Academic Affairs

Master plans and related documents

Materials concerning the degree granting authority of the university

Course information records: official copy of any literature or other material made available to the public, including college catalogs and student handbooks, e.g., undergraduate and graduate bulletins and student handbooks

Faculty and faculty-student research records (published books, papers, journal articles, and other materials made available to the public)

Alumni Association

Directory or other master summary record of alumni and all other degree recipients, such as published alumni catalogs

Executive Records (Office of the President)

President's annual reports

Faculty handbooks

University Senate minutes

Stony Brook Council minutes

Commencement and dedication programs
Statistical data, master plans, accreditation reports, correspondence and information relating to initiation, implementation and evaluation of college-wide programs and policy and information concerning the role, functions and operation of the President’s Office

Inaugural and anniversary records: including the inauguration of chancellors and campus presidents; anniversary records pertaining to the recognition of an anniversary of the university’s existence and similar recognition of the various campuses existence. Records consist of lists of invitees, planning committee material, production scripts, programs, press releases, etc.

Graduate School

Dissertations and theses in electronic format (ETDs)

Office of Communications

Official publications, including but not limited to: Welcome; The Brook

Public Safety

Annual security report

Student Produced Media

The Stony Brook Statesman; Stony Brook Press; Blackworld; SB Independent

Stony Brook Foundation

Annual reports

Student Records

Official copies of commencement programs

Level 2 - Secondary Priority

Facility and planning documents; photographs; press releases; faculty papers; department-produced ephemera

Gifts-in-Kind

Gifts-in-kind will be accepted and added to the collection only if they are in conformity with the collection development strategy and do not exhibit preservation concerns or hazards (e.g., mold, dampness, or insect damage).