Donating to the University Archives
The University Archives is comprised of over 1,000 linear feet of administrative files, student-produced media, photographs, publications, and ephemera that document the history of the Stony Brook University. The University Archives is also the official repository for master theses and doctoral dissertations and the Stony Brook Authors and Editors Collection.
Level 1 - High Priority
Master plans and related documents
Materials concerning the degree granting authority of the university
Course information records: official copy of any literature or other material made available to the public, including college catalogs and student handbooks, e.g., undergraduate and graduate bulletins and student handbooks
Faculty and faculty-student research records (published books, papers, journal articles, and other materials made available to the public)
Directory or other master summary record of alumni and all other degree recipients, such as published alumni catalogs
Executive Records (Office of the President)
President's annual reports
University Senate minutes
Stony Brook Council minutes
Commencement and dedication programs
Statistical data, master plans, accreditation reports, correspondence and information relating to initiation, implementation and evaluation of college-wide programs and policy and information concerning the role, functions and operation of the President’s Office
Inaugural and anniversary records: including the inauguration of chancellors and campus presidents; anniversary records pertaining to the recognition of an anniversary of the university’s existence and similar recognition of the various campuses existence. Records consist of lists of invitees, planning committee material, production scripts, programs, press releases, etc.
Dissertations and theses in electronic format (ETDs)
Office of Communications
Official publications, including but not limited to: Welcome; The Brook
Annual security report
Student Produced Media
The Stony Brook Statesman; Stony Brook Press; Blackworld; SB Independent
Stony Brook Foundation
Official copies of commencement programs
Level 2 - Secondary Priority
Facility and planning documents; photographs; press releases; faculty collections*; department-produced ephemera
*For faculty collections, items include: books and edited volumes; original research notes; curriculum vitae; and files documenting university history.
The University Archives does not accession: reprints; student papers; syllabi; and general books and periodicals.
Gifts-in-kind will be accepted and added to the collection only if they are in conformity with the collection development strategy and do not exhibit preservation concerns or hazards (e.g., mold, dampness, or insect damage).