selection guidelines for offsite storage

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SELECTING MATERIALS FOR OFFSITE STORAGE

The purpose of these guidelines is to identify broad categories of materials to be sent to offsite storage. The final decision to send items offsite will be made by selectors. Individual selectors may wish to consult with faculty in certain instances before making a final decision. The selection of materials for offsite storage will depend on the discipline and the significance of a title as determined by the appropriate selector(s). The number of times a title has circulated since it was acquired is available from STARS for help in making decisions. The circulation information goes back to 1990. Priority will be given to areas needed for stack maintenance. The following general categories should guide the process of selecting materials for offsite storage:

Serials
>JSTOR titles
>Serials that have ceased publication and titles that are no longer received on a current subscription
>Volumes of serials that are on current subscription based on subject and date of volume. As a general guideline pre-1980 volumes of science and technology journals, pre-1960 volumes of journals in the social sciences, and pre-1900 volumes in the humanities. Titles should be reviewed individually.

Print volumes held in other formats
Monographs
>Titles published before 1950

Other formats
>Infrequently used microforms

Members of the task force:
Dana Antonucci
Mary Ficuciello
William Glenn
Brigitte Howard
Daniel Kinney
Susan Lieberthal
Donna Sammis
Lynn Toscano
David Weiner

February 2007

Stony Brook University Libraries
Frank Melville Jr. Memorial Library, Stony Brook, NY 11794-3300
631.632.7100 (t), 631.632.7116 (fax)

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Copyright 2003. Last Update: February 2007