Academic Regulations and Procedures
Grades & Academic Standards
Assignment of Grades
Final grades are recorded in the fall at the end of the term and at the end of module session 3, and in the spring at the end of the term and at the end of module session 8, except in courses designated by the school as part of a grading sequence in which a final grade is given only after the sequence has been completed.
A letter grading system is used by the Schools of Health Technology and Management, Nursing, Social Welfare, Basic Sciences, Master of Public Health and Nutrition programs. The School of Dental Medicine uses the letter grading system, for all didactic and laboratory courses, including basic sciences courses, except those specifically identified by the school.
A Satisfactory/Unsatisfactory (S/U) and/or Satisfactory/Failure (S/F) grading system is used for selected courses in the Schools of Health Technology and Management, Nursing, Social Welfare and Graduate Program in Public Health and for all clinical courses and seminars in the School of Dental Medicine. The School of Dental Medicine also uses an honor grade of (H). The School of Medicine uses the Honors/Pass/Fail grading system as described in the School of Medicine section of this Bulletin.
The Schools of Health Technology and Management, Nursing, Social Welfare, Basic Science, Master of Public Health and Nutrition programs may use plus or minus grades for students of these schools.
Grades are assigned point values as follows:
A = 4.00 (superior work)
A- = 3.67
B+ = 3.33
B = 3.00 (good work)
B- = 2.67
C+ = 2.33
C = 2.00 (satisfactory work)
C- = 1.67
D+ = 1.33
D = 1.00 (minimum passing work)
F = 0.00 (failing work)
S = (indicates satisfactory work)
U = (indicates unsatisfactory work)
The letter grades D and D+ may not be assigned to graduate students in a graduate level course in the schools of Nursing, Social Welfare and Master of Public Health program. The following are also used in the grading system:
Incompletes (I) may be given at the discretion of the instructor when a student is unable to complete all course requirements because of circumstances beyond his or her control. Incomplete (I) grades are used by the Health Sciences programs and the Schools of Medicine and Dental Medicine as described in the school section of this Bulletin. If a grade is not reported by the deadline date appearing in the academic calendar, or if the instructor does not extend the period for completing the course requirements, the grade of I will automatically be changed to U or I/F as appropriate. The grade of I/F will be averaged as F when computing the I/F or No Credit (NC) grade point average (GPA) or determining other aspects of the academic standing of the student. Under unusual circumstances, an instructor may extend the period for completing the course requirements. In such cases, the instructor must notify the Health Sciences Office of Student Services in writing of the new deadline.
An instructor may assign a grade of No Record (NR) for students in the Schools of Health Technology and Management, Nursing, Social Welfare, Master of Public Health and Nutrition programs. The Schools of Dental Medicine and Medicine do not use the NR grade. The NR grade is assigned for students who have never (to the instructor’s knowledge) participated in the course in any way, but appear on the final grade roster for the course.
Undergraduate grades of NR that have not been replaced by a final grade or by withdrawal (W) by the end of the ninth week of the fall semester (for spring NR grades) or by the end of the ninth week of the spring semester (for fall NR grades) will be converted to one of the following grades: N/F for letter graded course, N/U for courses graded S/U, or N/C for courses taken under the Graded/Pass/No Credit option (GPNC). The grade of N/F will be treated as a failure (F) for the purposes of academic standing and will be averaged as a failure (F) in the computation of the student’s GPA.
Graded/Pass/No Credit Option (GPNC)
Graded/Pass/No Credit Option(GPNC) may be used by undergraduates in the Schools of Social Welfare and Health Technology and Management for courses taken outside the school’s program.
The following provisions reflect the intent of this option, which is to encourage students to explore other and sometimes less familiar areas of study.
- The GPNC process requires students to select a threshold letter grade as the minimum acceptable grade for the course. If a student should achieve his/her minimum grade or higher, the achieved grade will be the final reported grade on the transcript and will be factored into the GPA. If a student should achieve a grade less than the threshold but higher than F, the final reported grade on the transcript will be P (Pass). If a student fails the course, the final reported grade on the transcript will be NC (No Credit).
- Courses graded P or NC cannot be used to satisfy the Diversified Education Curriculum (D.E.C.) requirements or the Stony Brook Curriculum (SBC) learning objectives.
- Courses graded P may be used to satisfy the university upper-division credit requirement.
- Election of the GPNC option must be completed before the end of the ninth week of the semester as specified in the academic calendar at http://www.stonybrook.edu/registrar. After the date specified in the academic calendar, no changes either to or from the GPNC option may be made. Students may not petition to change a course to letter-graded after the deadline for changing courses to or from the GPNC option has passed.
- The GPNC option may be elected only once for a given course. The GPNC option may be elected more than once per course (but only once per distinct course topic) in courses designated as repeatable for credit. See link for more information on repeatable courses.
- Students may elect the GPNC option for no more than one course per term.
- The Registrar does not communicate to the instructor of a course the names of students who elect the GPNC option.
- Courses for which the grade of P or NC is recorded are not considered among the minimum of 12 credits required for a student to be on the Dean's List.
- Majors and minors in the College of Arts and Sciences, the College of Business, the School of Marine and Atmospheric Sciences, and the School of Journalism have specific restrictions on the use of the GPNC option to satisfy their requirements. Refer to the specific major or minor requirements in the "Approved Majors, Minors, and Programs" chapter of this Bulletin for details. Students in the College of Engineering and Applied Sciences may not take any courses in the major, including technical electives, under the GPNC option. Only Open Electives may be taken under the GPNC option.
- Certain courses may not be taken under the GPNC option, such as developmental courses, or courses with special grading bases such as S/U, or ABC/U. Courses not available for the GPNC option are noted in the Bulletin course descriptions and/or here
A Reserved (R) grade is used by the Schools of Health Technology and Management, Medicine, Nursing and Social Welfare to indicate attendance during the first course in a sequence for which a final grade will be assigned only at the completion of the second course in the sequence. R grades are not computed in the GPA.
Satisfactory/Unsatisfactory or Satisfactory/Failure
A Satisfactory/Unsatisfactory (S/U) or Satisfactory/Failure (S/F) grading basis may be used by the Schools of Health Technology and Management, Nursing, Social Welfare and Master of Public Health Program in specially designated courses where finer grading distinctions are impractical, and an S/U or S/F grading policy is announced in the course description provided by the school. No other grades may be assigned in such courses and students may not elect to take such courses for P/NC. The School of Dental Medicine uses S/U grading and adds an Honors (H) grade for all clinical courses and seminars, and those specifically identified by the school. F grades are computed in the grade point average, S and U grades are not computed in the GPA.
A mark of W is recorded when the student withdraws from a course after the tenth class meeting for Undergraduate and Graduate students. The W is used to indicate that the student withdrew after the end of the add/drop period. The W is not calculated into the grade point average.
Grade Point Average
For the purposes of determining grade point averages for the undergraduate and graduate students in the Health Sciences programs, letter grades with an assigned point value are included in the grade point average. To compute the cumulative grade point average, the number of points equivalent to the letter grade earned in a given course is multiplied by the number of credit hours for that course. The total number of points earned in all courses is then divided by the total number of credit hours for which the student has been enrolled. Only grades earned at the Stony Brook University are included in the grade point average.
Grades and courses appearing on the student’s academic record at the time the degree is conferred, cannot be changed except in exceptional circumstances . Students will be permitted to graduate with the grade of F on the academic record in exceptional circumstances, and if permission is granted by the dean of the school.
With the approval of the program director, a student may repeat or retake a course. All grades having assigned points and credit hours will be included in the grade point average, but a given course which has been repeated may be counted only once in satisfying degree requirements. Definition: Repeating-to take a course again that is marked as "may be repeated. Examples include topic's courses, teaching seminars or internships. Retaking-to take a course again that is not marked as "may be repeated".
Academic Renewal Policy
Effective October 1997, students who have not been enrolled at the University for at least 10 consecutive semesters and/or have previously earned a degree or certificate from Stony Brook University, may be eligible for academic renewal. Under this policy, the student’s cumulative grade point average and cumulative credit total will be calculated based on course grades earned as of the date of academic renewal, although the original grades and grade point average remain on the transcript. After academic renewal, students must earn 55 credits in residence to be considered for degrees with distinction. For eligibility requirements, see a representative in your Health Sciences school.
degree progress report
The Degree Progress Report (available through Stony Brook's Academic Records System-SOLAR), at http://www.stonybrook.edu/solar ) evaluates and reports a student’s progress toward fulfilling degree requirements. The report is designed to be a helpful advisory tool and is not an official evaluation of a student’s progress . Note that students should consult the major and minor departments to help plan a course schedule that fulfills the requirements for the major or minor.
The academic standing of Health Sciences students is subject to the policies of the school in which the student is enrolled. Each school has a committee on academic standing which is advisory to the dean. Appeals from decision of deans are directed to the senior vice president for Health Sciences.
Similar procedures are followed in cases where academic dishonesty is alleged to have occurred. Refer to the academic standing requirements for each in subsequent “School” sections of this Bulletin.
Intellectual honesty is the cornerstone of all academic and scholarly work; academic dishonesty is viewed as a serious matter. Detailed policies and procedures for hearings and other matters are provided in the “School” sections of this Bulletin.