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Areas of Responsibility
Professional Appointments
This section is responsible for:
- Appointments including UUP 211 waivers, re-appointments, permanent appointments, term appointments and summer session appointments.
- Extra service/dual employment appointments.
- Resignations, non-renewals, terminations.
- Graduate and Teaching Assistant appointments, re-appointments, salary changes, terminations.
- Performance programs and evaluations.
- Leave, salary changes, title, status and FTE changes.
- Maintaining Immigration/Visa information and I-9 file retention.
- Personnel transaction notices to employees.
Classified Appointments
This section is responsible for:
- Liaison between Civil Service and West Campus Human Resource Services.
- Appointing eligible persons from Civil Service lists to State classified positions.
- Determining and ranking eligible persons for non-competitive State classified positions.
- Appointing eligible persons to Labor Class positions.
- Utilizing PeopleSoft and NYSTEP Systems to input all State classified appointments, changes and terminations.
- Processing State Classified probation forms, reviewing requests for extensions and terminations.
- Processing and reviewing performance programs and evaluations.
- Advising employees on Civil Service examinations and their placement on Civil Service lists.
- Arranging Employee Health Service physical examinations.
- Re-certifications and re-classifications.
- Reinstatement of former employees to state service.
- Job placement for 55b candidates.
- Administer typing performance tests.
- Initiate background investigations for prospective new employees.
State Payroll
This section is responsible for:
- Payment for all appointments and leaves.
- Payments for overtime, standby/on-call, lost time, extra time, pre-shift briefing, uniform allowance, shift pay, vacation lump sum pay, longevity, inconvenience pay, extra service, negotiated salary increases, salary deferral & payback.
- Overtime journal entries.
- Salary calculations and re-certifications.
- SFE, Hourly/Fee Payroll.
- Graduate and Teaching Assistant payroll processing.
- Maintain general payroll coding.
- Hourly/Fee journal entries.
- Paycheck adjustments.
- Retroactive salary adjustments.
- Performance advances (step increases).
- Salary increases and corrections.
- Salary overpayments.
- Payroll Schedule.
State Tax & Deductions
This section is responsible for:
- Name and address changes.
- Supplemental retirement annuities.
- Employee retirement system.
- United Way / SEFA.
- Federal withholding taxes.
- New York State withholding taxes.
- Social Security / Medicare taxes.
- Disciplinary fines.
- Traffic fines.
- Monthly parking garage fees.
- Direct Deposit Program.
- Processing and distributing W-2 Forms.
- Duplicate W-2's.
- Duplicate 1042S
- Form 8233 for NRA's.
Student Employment
This section is responsible for:
- Student appointments and payroll processing.
- Student payroll split changes.
- Student employment verifications.