Important Reminders for State Employees

Thanksgiving

Stony Brook University Hospital, Schools of Medicine and Dental Medicine outpatient facilities, as well as the Long Island State Veterans Home, will maintain normal operations during the holiday period. Departments on West Campus, Health Sciences Schools, Stony Brook Southampton and Stony Brook Manhattan may choose to close on Friday, November 28, 2014, which is a holiday for UUP represented employees only, all others employees must charge the appropriate accrual. Employees should check with their supervisors for department's holiday schedule.

Year End Holidays

The official holiday closings are: Christmas Day, Thursday, December 25, 2014 and New Year's Day, Thursday, January 1, 2015. However, many offices will choose to close on Friday, December 26 and Friday January 2 as well as operate with reduced staffing from Monday, December 29 through Wednesday, December 31. Stony Brook University Hospital, Schools of Medicine and Dental Medicine outpatient facilities, as well as the Long Island State Veterans Home, will maintain normal operations.

Winter Holiday Reassignments

Departments are encouraged to make appropriate arrangements for employees who do not wish to charge their vacation, holiday or personal time on days other than official holidays, when the department may choose to close. Supervisors may contact Recruiting & Employment Services who will work with the employing department to provide an alternative work location/revised assignment. We ask that requests be submitted by e-mail no later than November 19, 2014 for the day after Thanksgiving and no later than December 17, 2014 for the Christmas holiday week.

To facilitate a reassignment, supervisors should e-mail the following information to hrs_recruiting@stonybrook.edu:

  • Employee Name
  • Employee Phone Number
  • Reassignment Dates
  • Position Title
  • Supervisor Name
  • Supervisor Phone Number
  • Department

Charging Accruals during Holiday Weeks

Please note that employees taking time off must secure approval from their supervisor and charge all absences except the official holidays, November 27, November 28 (for UUP represented employees only), December 25, 2014 and January 1, 2015 to the appropriate accruals.

Snow Emergencies

In the case of snow or other weather emergencies, the best way to find out about University cancellations and other critical information is to access the University Emergency Management at www.stonybrook.edu/emergency/alerts. You can also call (631) 632-SNOW or (631) 444-SNOW for up to date information.

Information will also be furnished to the following media outlets: WUSB 90.1 FM, WALK 97.5 FM, WBLI 106.1 FM, WBAB 102.3 FM, WKJY 98.3 FM, WRCN 103.9 FM, WINS 1010 AM, WHLI 1110 AM, and News 12 Long Island.

Because of delays in broadcasting weather emergency information, and the inability of media to provide comprehensive information specific to our employees, individual departments are urged to develop their own procedures for handling weather emergencies. These should include creating phone chains or having employees contact their supervisors for information.

The (631) 632-SNOW and (631) 444-SNOW numbers are generally used to inform public vendors and other non-University personnel about the status of the University. Therefore, faculty, staff, and students should monitor the University web site, or broadcast media, to get the quickest, most up-to-date information.

Please be aware that only the Governor can order State offices and facilities to be closed. When classes are cancelled, University offices are still open and employees are expected to report to work. If individual employees choose not to report to work because of weather conditions, they must call in and charge their absence to appropriate accruals with supervisory approval.

In the case of rapidly deteriorating weather conditions, which can occur during the work day, an employee who wishes to leave early must secure supervisory approval, and charge this time to appropriate accruals.

Human Resource Services (HRS) Holiday Observance and Closing Information

Please note that HRS will be closed on the following dates as we celebrate the holidays:

  • From 3:00 P.M., Wednesday, November 26, 2014 through Sunday, November 30, 2014
  • From 3:00 P.M., Wednesday, December 24, 2014 through Sunday, December 28, 2014
  • From 3:00 P.M., Wednesday, December 31, 2014 through Sunday, January 4, 2015

For additional information contact Time and Attendance at (631) 632-6181 or email HRS_TimeAtt@stonybrook.edu