Important Reminders for State Employees

Thanksgiving

While the University Medical Center, Long Island State Veterans Home, and Clinical outpatient facilities maintain normal operations during the upcoming holiday, some West Campus, Schools of the Health Sciences Center, Stony Brook Southampton and Stony Brook Manhattan departments may elect to close from Wednesday, November 23, 2011, close of business, through Sunday, November 27, 2011. Employees should check the office holiday schedule with their supervisor.

The day after Thanksgiving (Friday, November 25, 2011) is considered a holiday for UUP members.

Year End Holidays

• Christmas Day and New Year's Day Sunday, December 25, 2011 and Sunday, January 1, 2012 will be observed on Monday, December 26, 2011 and Monday, January 2, 2012.
• During the week of December 27, 2011 through December 30, 2011 all campus operations must continue with at least a skeleton crew/reduced staff.

Winter Holiday Reassignments

Departments are encouraged to make appropriate arrangements for employees who do not wish to use their vacation or personal time on days other than official holidays when offices may choose to close. Supervisors may contact Recruiting & Employment Services who will work with the employing department to provide alternative locations/revised assignments. We ask that requests be submitted by e-mail no later than November 16, 2011 for Thanksgiving and December 19, 2011 for Christmas.

The following information is required to facilitate a reassignment. Please e-mail it to HRS_Recruiting@notes.cc.sunysb.edu:

• Employee Name
• Employee Phone Number
• Reassignment Dates
• Position Title
• Supervisor Name
• Supervisor Phone Number
• Department

Charging Accruals During Holiday Weeks

Please note that employees taking time off must secure approval from their supervisor and charge all absences (except the official holidays, November 24, 2011, November 25, 2011 (for UUP represented employees) December 26, 2011, and January 2, 2012) to the appropriate accruals. CSEA represented employees may request to use Deficit Reduction Leave Days (DRL) during the holiday season.

Snow Emergencies

In the case of snow or other weather emergencies, the best way to find out about University cancellations and other critical information is to access the University SB Alert Website that is maintainced by the Office of Emergency Management. You can also call (631) 632-SNOW or (631) 444-SNOW for up to date information.

Information will also be furnished to the following media outlets: WUSB 90.1 FM, WALK 97.5 FM, WBLI 106.1 FM, WBAB 102.3 FM, WKJY 98.3 FM, WRCN 103.9 FM, WINS 1010 AM, WHLI 1110 AM, and News 12 Long Island.

Because of delays in broadcasting weather emergency information, and the inability of media to provide comprehensive information specific to our employees, individual departments are urged to develop their own procedures for handling weather emergencies. These should include creating phone chains or having employees contact their supervisors for information.

The (631) 632-SNOW and (631) 444-SNOW numbers are generally used to inform public vendors and other non-University personnel about the status of the University. Therefore, faculty, staff, and students should monitor the University web site, or broadcast media, to get the quickest, most up-to-date information.

Please be aware that only the Governor can order State offices and facilities to be closed. When classes are cancelled, University offices are still open and employees are expected to report to work. If individual employees choose not to report to work because of weather conditions, they must call in and charge their absence to appropriate accruals with supervisory approval.

In the case of rapidly deteriorating weather conditions, which can occur during the work day, an employee who wishes to leave early must secure supervisory approval, and charge this time to appropriate accruals.

Human Resource Services (HRS) Holiday Observance and Closing Information

Please note that HRS will be closed on the following dates as we celebrate Thanksgiving:

• From 04:00 P.M., Wednesday, November 23, 2011 through Sunday, November 27, 2011.

For additional information contact Time and Attendance at (631) 632-6181 or email HRS_TimeAtt@notes.cc.sunysb.edu

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