Important Reminders for State Employees

Thanksgiving

While Stony Brook University Hospital, Schools of Medicine and Dental Medicine outpatient facilities, as well as the Long Island State Veterans Home, will maintain normal operations during the holiday period, many offices on the West Campus and in the Schools of the Health Sciences Center, Stony Brook Southampton and Stony Brook Manhattan departments may choose to close on Friday, November 29, 2013, which is a holiday for UUP represented employees only, all others employees must charge the appropriate accruals Employees should check the office holiday schedule with their supervisor.

Year End Holidays

In addition to the official closings for Christmas Day, December 25, and New Year's Day, January 1, campus operations must continue with at least a skeleton crew/reduced staffing from Thursday, December 26, through Tuesday, December 31, 2013. Again, Stony Brook University Hospital, Schools of Medicine and Dental Medicine outpatient facilities, as well as the Long Island State Veterans Home, will maintain normal operations.

Winter Holiday Reassignments

Departments are encouraged to make appropriate arrangements for employees who do not wish to use their vacation or personal time on days other than official holidays, when offices may choose to close. Supervisors may contact Recruiting & Employment Services who will work with the employing department to provide an alternative location/revised assignment. We ask that requests be submitted by e-mail no later than November 18, 2013 for the day after Thanksgiving and December 16, 2013 for the Christmas holiday week.

The following information is required to facilitate a reassignment. The supervisor should e-mail it to hrs_recruiting@stonybrook.edu:

  • Employee Name
  • Employee Phone Number
  • Reassignment Dates
  • Position Title
  • Supervisor Name
  • Supervisor Phone Number
  • Department

Charging Accruals during Holiday Weeks

Please note that employees taking time off must secure approval from their supervisor and charge all absences (except the official holidays, November 28, November 29 (for UUP represented employees only), December 25, and January 1, 2014) to the appropriate accruals. UUP represented employees may request to use Deficit Reduction Leave Days (DRL) during the holiday season.

Snow Emergencies

In the case of snow or other weather emergencies, the best way to find out about University cancellations and other critical information is to access the University Emergency Management at www.stonybrook.edu/emergency/advisories. You can also call (631) 632-SNOW or (631) 444-SNOW for up to date information.

Information will also be furnished to the following media outlets: WUSB 90.1 FM, WALK 97.5 FM, WBLI 106.1 FM, WBAB 102.3 FM, WKJY 98.3 FM, WRCN 103.9 FM, WINS 1010 AM, WHLI 1110 AM, and News 12 Long Island.

Because of delays in broadcasting weather emergency information, and the inability of media to provide comprehensive information specific to our employees, individual departments are urged to develop their own procedures for handling weather emergencies. These should include creating phone chains or having employees contact their supervisors for information.

The (631) 632-SNOW and (631) 444-SNOW numbers are generally used to inform the public, vendors and other non-University personnel about the status of the University. Therefore, faculty, staff, and students should monitor the University web site, or broadcast media, to get the most up-to-date information. We also encourage you to register for or update your information on the SB Alert emergency notification system . For more information visit www.stonybrook.edu/emergency/alerts or contact the Office of Emergency Management at 632-3046.

Please be aware that only the Governor can order State offices and facilities to be closed. When classes are cancelled, University offices are still open and employees are expected to report to work. If individual employees choose not to report to work because of weather conditions, they must call in and charge their absence to appropriate accruals with supervisory approval.

In the case of rapidly deteriorating weather conditions, which can occur during the work day, an employee who wishes to leave early must secure supervisory approval, and charge this time to appropriate accruals.

Human Resource Services (HRS) Holiday Observance and Closing Information

Please note that HRS will be closed on the following dates as we celebrate the holidays:

  • From 3:00 P.M., Wednesday, November 27, 2013 through Sunday, December 1, 2013
  • From 3:00 P.M., Tuesday, December 24, 2013 through Wednesday, December 25, 2013
  • From 3:00 P.M., Tuesday, December 31, 2013 through Wednesday, January 1, 2014

For additional information contact Time and Attendance at (631) 632-6181 or email HRS_TimeAtt@stonybrook.edu