Temporary Staffing Guidelines

The following process applies to ALL requests for Temporary Agency Staffing.

Step One: Generating the Requisition Paperwork
Department determines need and completes the Temporary Agency Staffing Request Form detailing the following:
  • Job duties (noting word processing or other skills and requirements), dates (not to exceed four months), hours, location, contact person's name and telephone number, account number.
  • Only an individual with signatory authority for the billed account may authorize by signing the form. The Department will send the request to the appropriate VP Coordinator.
Step Two: VP Coordinator Review
Review the request and forward it to Recruiting & Employment Services (Recruiting). Requests may be e-mailed to Human Resource Services at HRS_Recruiting@stonybrook.edu
Step Three: Human Resource Services Recruiting Section
Recruiting will place the order with the appropriate Temporary Staffing Agency. Recruiting will contact the department and VP Coordinator once a temp has been identified as well as enter the temp's information into PeopleSoft.
Recruiting will remind the Staffing Agency that the temp will be asked to produce a Photo ID and that this will be copied for our records.
Departments are not responsible for paying for temporary staff parking.
Step Four: Photo ID
On the first day of the assignment, the department makes a copy of the Photo ID (Driver's License) and sends that copy to Recruiting.
Step Five: University ID Badge
All Temporary Agency Staff will receive a University ID Badge. The department will send the Agency Temp to the Campus ID Card Office (West or East Campus locations) to obtain the badge. Agency Temps will receive an Affiliate ID Badge. Agency Temps are required to have and wear a University ID Badge in accordance with the appropriate policy. HRS will enter the temp's information into PeopleSoft as soon as the Agency informs Recruiting about the assignment at the University.
The University ID Badge is the property of Stony Brook University and must be returned upon an assignment ending. Departments are responsible for collecting and forwarding the ID Badge to Recruiting.

Where it is anticipated that a temp will be needed for more than two months, the request must have a recruiting plan attached.