Writing a Job Description Summary

  1. Describe the basic purpose of the job. (Why it is performed)
  2. List the various duties in order of importance. (Describe what the task is, how it is performed and why it is done)
  3. Begin each sentence with an action verb.
  4. Use examples to add meaning.
  5. Define jargon or initials.
  6. Assume the reader knows nothing about your job.
  7. Answer all the why, how and with who questions that your sentences generate.
  8. Provide an organization chart; include names, titles and line numbers. Ensure that the chart answers the following questions:
    1. To whom does this position report?
    2. What other positions report to the same supervisor?
    3. What positions report to this position?

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