Reclassification of Existing Positions

Definition

Reclassification of a position is required when there is a significant change in the position's duties and responsibilities. Reclassification always involves a change of title, but not necessarily a change of salary or salary grade.

State Professional Positions

How do I reclassify an existing State Professional position?

Submit the following items to Classification and Compensation:

• A detailed Position Description: Non-Teaching Professional with appropriate approvals. Essential job duties indicated with an "E".
• An organization chart showing all positions in the department. Include names, official titles and line numbers (salary grades and other supporting data can be helpful in expediting the review process).
• A cover memo explaining:
• How the job has changed.
• Whether the new responsibilities were previously handled by another position.

Classification and Compensation will review the job description and discuss appropriate action with the Vice Presidential Coordinator. Based on the discussions, appropriate steps will be taken.

How long will it take?

Reclassification of existing State UUP positions must be entered on the SUNY-wide Human Resource Management System (HRMS). This usually takes about 4 weeks. Classification and Compensation will notify the department representative when the certification process is complete.

Management Confidential (M/C) positions require external review and approval of the Assistant Vice Chancellor for Personnel located in Albany at SUNY Central. Classification and Compensation will submit the job description and pertinent information to the Assistant Vice Chancellor. The waiting period is contingent upon Albany's approval which may take 6 weeks or more. Once approved, Classification and Compensation will notify the department representative.

State Classified Positions

How do I reclassify an existing State Classified position?

Submit the following items to Classification and Compensation:

• Form CC-2: Application for Change in Title or Salary. Essential job duties indicated with an "E".
• An organization chart showing all positions in the department. Include names, titles and line numbers (salary grades and other supporting data can be helpful in expediting the review process).
• A cover memo explaining:
• How the job has changed.
• Whether the new responsibilities were previously handled by another position.

Classification and Compensation will review and discuss appropriate action with the Vice Presidential Coordinator. Based on the discussions, appropriate steps will be taken.

How long will it take?

Requests for reclassification of an existing State Classified position must be approved by the Department of Civil Service and the Division of the Budget. This process usually takes about 6 weeks from the time the paperwork leaves the campus. Once approved, Classification and Compensation will notify the department representative.