Satisfactory Academic Progress (FedSAP) -OLD

IMPORTANT: EFFECTIVE SUMMER 2013 THESE GUIDELINES ARE NO LONGER VALID

Federal Satisfactory Academic Progress Policy for Undergraduate Students

Eligibility for assistance from the federal financial aid programs is contingent on students meeting both quality (GPA) and quantity (pace) standards within a maximum time frame. To remain eligible to receive federal financial aid students must continue to meet satisfactory academic progress guidelines.

Federal Financial Aid programs that require students to meet these minimum guidelines:

  • Federal Pell Grants
  • Federal SEOG Grants
  • Federal Direct Stafford Loans
  • Federal Perkins Loans
  • Federal Work Study
  • Federal Parent PLUS Loans

What does the University monitor?

  • Cumulative Grade Point Average:
    • Students must have a minimum cumulative GPA of 2.0 by the end of their third term of attendance and every term thereafter.
    • Click here for GPA Calculator
  • Pace: Students must earn 67% of the credits they attempt.  This is monitored on a cumulative basis.  The completion rate is calculated at the end of each semester by dividing the number of credits earned by the number of credits attempted.
  • Maximum Time Frame: Students are no longer eligible to receive federal financial aid once they have attempted 150% of the credits required to complete their degree. A 120 credit program must be completed by the time a student has attempted 180 credits:

120 X 1.5 (150%) = 180

Examples of Pace and Maximum Time Frame:

Example 1:  Student A has attempted 45 credits over the course of their first 3 semesters of attendance.  The student received a failing grade in 3 classes totaling 9 credits.  They earned 36 credits. 

36

÷

45

=

.80 or 80%

Total Credits Earned

 

Total Credits Attempted

 

Completion Rate(Pace)

Student A is meeting the Pace Requirement.

Example 2: Student B has attempted 45 credits over the course of their first 3 semesters of attendance.  The student received failing grades and withdrew from classes totaling 24 credits.  They earned 21 credits. 

21

÷

45

=

.47 or 47%

Total Credits Earned

 

Total Credits Attempted

 

Completion Rate (Pace)

Student B is NOT meeting the Pace Requirement.

Example 3: Student C has attempted a total of 190 credits while working towards their undergraduate degree. Their degree requires them to pass a total of 120 credits. 

190

÷

120

=

1.58 or 158%

Total Credits Attempted

 

Total Credits Required for Academic Program

 

Completion Rate

Student C is NOT meeting the Maximum Time Frame Requirement because they have attempted 158% of the credits required for degree completion.

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IMPORTANT INFORMATION ABOUT FedSAP AND SUMMER ENROLLMENT

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For additional information about FedSAP guidelines, read our FAQ page

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FedSAP Status

Financial Aid Warning - Students who met SAP requirements in their prior review, but are now failing to meet the requirements for the upcoming semester will be granted a Warning status. This will allow the student to continue to be eligible to receive federal financial aid for the upcoming semester. The student is encouraged to use this semester to successfully return their academic record to within compliance.

Understanding FedSAP Warning and Academic Standing of Probation

Ineligible - Students who still fail to meet SAP requirements after their Warning semester ended, or students who have exceeded the Maximum Time Frame requirement are determined to be ineligible to receive federal financial aid.

Appeal Process

Students found to be ineligible to receive federal financial aid, based on a SAP review, will have the opportunity to appeal the loss of their aid. At the time they are notified of their ineligibility to receive federal financial aid, students will be provided with directions as to where to submit their appeal. The appeal must include:

  • an explanation as to why the student failed to meet SAP requirements
  • an explanation as to what has changed that will allow the student to meet the SAP requirements moving forward
  • an academic plan that will define how long it will take the student to restore their academic record to a point where they meet the SAP requirements

The appeal form can be found here.

Outcome of Appeals

Appeal Granted

  • Student placed on Financial Aid Probation - One Term - Status assigned to a student who has successfully appealed the loss of their financial aid.  A review of the appeal documentation indicates it is reasonable for the student to achieve the minimum SAP requirements within one successful term.  Therefore financial aid eligibility will be reinstated for one term only.  Students assigned this status must meet SAP requirements by the end of the probationary term.  Failure to meet the SAP requirements will result in suspension of their financial aid eligibility. 
  • Student placed on Financial Aid Probation - an Academic Plan is in place- Status assigned to a student who has successfully appealed the loss of their financial aid.  A review of the appeal documentation includes an academic plan that indicates it will require more than one successful term to achieve the minimum SAP requirements.  Financial aid eligibility is reinstated and monitored on a term by term basis.  Continued financial aid eligibility under the academic plan is contingent upon the specific terms as described in the student’s appeal approval notification.  Additionally, students who are considered to be on an academic plan must achieve a minimum term GPA of 2.0 and be successfully completing coursework towards degree completion.

Appeal Denied


  • Student remains ineligible to receive federal financial aid – Students will  have their financial aid eligibility automatically restored in a future term once they meet all of the FedSAP guidelines.  Students may also submit an additional appeal if they have completed at least one additional term of attendance at Stony Brook University and their academic record indicates that the student successfully completed and passed all classes for which they were enrolled.  Students whose petition was denied because they had exceeded the maximum allowable attempted credits cannot submit an additional appeal.