|Descriptive Title: Program Associate||REF#: WC-S-9273-14-10-S|
|Budget Title: Staff Assistant||State Professional Position|
|Department: Wang Center||State Line#: TBD|
|Grade: SL-2||Campus: Stony Brook West Campus/HSC|
|Salary: $38, 630 - $45, 000|
Required Qualifications: Bachelor of Fine Arts or Bachelor Degree in any of following studies: Business Management, Art Administration, art history, museum studies, anthropology, linguistic studies, Asian and Asian American studies, graphic design, communication, or performing arts. Two years of demonstrated experience as an Arts Administrator in cultural programs, preferably in museums, theater, cultural centers, or not-for-profit institutions. Graphic design experience in print and web. Experience in managing budgets. Excellent verbal and written communication skills. Proficiency in Microsoft Office, Adobe Creative Suite and Social Media.
Preferred Qualifications: Master of Fine Arts. Additional years of demonstrated experience as an Arts Administrator
in cultural programs, preferably in museums, theater, cultural centers, or not-for-profit
institutions. Demonstrated experience working closely with artists and their audiences.
Some proficiency in Asian languages is helpful.
Brief Description of Duties: The Program Associate, under the supervision of the Director, will oversee and manage the administrative responsibilities of the Charles B. Wang Center’s Cultural Programs, which includes exhibitions, performing arts, lectures, films, workshops, and cultural festivals. The Program Associate will assist the Director on a daily basis in management of all funds. S/he will assist the Director in all phases of the Wang Center’s communications and public relations strategy. Also, responsibilities will include maintaining websites; and drafting the design of various promotional materials such as posters, e-blasts, brochures and program notes.
- Acts as the primary liaison for the Director's Office. Manages the Director’s calendar on a daily basis, confirming and coordinating appointments, receiving and responding to all phone calls and email inquiries.
- Participates in all phases of hiring and supervision of student staff. Effort includes setting up interviews, coordinating assignments, monitoring students' performance and ensuring maximum student coverage for the department. Works closely with University departments including External Relations, Facilities, University Police, Campus Operations and Maintenance, and other relevant departments when assisting in the operation of cultural programs.
- Assists with coordination of program activities and events, such as opening receptions, artist talks, musical performances, workshops and lectures. Acts as a resource for audience and community in providing information. Manages RSVP list and orders supplies for events.
- Maintains electronic spreadsheets for all department accounts. Effort includes submitting and tracking electronic requisitions, working with vendors to ensure services are complete and vendor payments are processed timely. Will reconcile credit card and cash revenue at the conclusion of each paid program. Works closely with procurement office to resolve and/or correct vendor discrepancies.
PR Marketing Efforts:
- Maintains and updates program website with information related to the program. Uploads pictures, posts announcements, makes sure all information is current and accurate. Contributes to the overall development and implementation of the Wang Center's communications and public relations by tracking and analyzing effectiveness of public relations. Effort may include monitor and update e-news, print, and TV and radio publicity campaigns. Drafts design materials (posters, flyers, brochures) and Facebook and other social media promotions as instructed by the Director.
- Other duties or projects as assigned and as appropriate to rank and to Department mission.
Special Notes: This is a full time appointment, Monday through Friday, 8:30 a.m. to 5:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Some nights and weekends may be required.
The selected candidate must successfully clear a background investigation.
Application Procedure: Those Interested in this position should submit a cover letter and resume to :
Charles B Wang Center Suite 302
Stony Brook University
Stony Brook, NY 11794-4044
Fax # 631 632-9503
|Applications for this position must be received, as specified in the Application Procedure
Section, no later than 5:00 PM Eastern Time on 11/07/2014, unless specifically noted otherwise in the Special Notes Section.
Founded in 2002 as an Asian and Asian American Cultural Center, the Charles B. Wang Center offers public programs that reflect both traditional and contemporary Asian and Asian American cultures and societies. These programs include exhibitions, films, lectures, conferences, performances, and educational discussions.
The Charles B. Wang Center seeks interns to assist its various public programs. Applicants should have an interest in Asian culture and be able to create high-quality work for the Wang Center.
- Research, update and maintain database records
- Compile statistics of attendee for the program summary
- Collect press articles relating to the Charles B. Wang Center and its programs
- Prepare promotional materials for upcoming programs
- Assist in the preparation and implementation of public programs
- Monitor the exhibition and the registration desk of various public programs
- Perform various administrative tasks to support the Wang Center
- Assist in program promotional outreach efforts, using social media and email campaigns
- Proficient in using social media tools such as Facebook, Twitter, and YouTube and proven creativity in disseminating information through social media
- Experience with Photoshop, InDesign and knowledge of web-based platforms, browsers, HTML and CSS will be desirable.
- Interest or academic background in Asian & Asian American Studies, History, Art History, Fine Arts, Design, Education
- Strong attention to detail and organizational skills
- Excellent oral and written communication skills
- Good knowledge of Asian contemporary culture a plus
Internships are unpaid positions. Candidates are required to commit to a minimum of 12 weeks, and one to three days per week, or the equivalent of 8-20 hours per week; evening availability once or twice a month for events. Class credit available
How to apply:
- a cover letter and the days and hours you are available to work
- a resume
- In Word or PDF format with the subject line "Internship" to: Jennifer Iacona ( firstname.lastname@example.org)
Please do not follow-up on applications by phone.