Minimum Wage Increases


For more information please see the SUNY press release here.

Appointment Dates


**Please note: Summer Federal Work Study positions will always begin July 1st.

Changing A Student's Wage
 If the student’s first timesheet has not been submitted, the hourly rate can be changed on the student employment assignment page.

If the first timesheet has been submitted, the employer must submit an e-mail to State Payroll at The e-mail must include the student’s name, Stony Brook ID number, new hourly wage, budget account number, and effective date of increase.

A department who initially charged a student employee’s salary to one budget account number and wishes at a later date to substitute another account number can accomplish this by creating a new position and clearing the student on a new budget account number. Changing the budget account number on an existing appointment is not permitted.

Timesheets & Paychecks (for State Payroll)
Students will be logging their hours daily using the SOLAR System Student Employment Time Sheet. Authorizers will approve or deny time sheet entries. It is recommended that this be done on the Thursday immediately following the end of the pay period. This will give the department 24 hours to reconcile any discrepancies with the student. Time sheet approvals submitted after Friday at 5:00 PM will be included in the next pay period.  

Paychecks are available on alternate Fridays and should be picked up by 12:00 noon by the authorized signatory from each department. Any discrepancies in a student’s paycheck should be reported immediately to the State Payroll Office and resolved as soon as possible.

A table defining pay period dates can be found on the SOLAR System Web site.  On the SOLAR home page, locate the Student Employment Service section. Click the link titled Payroll Periods.

Student Staffing Resources (for FSA Payroll)
SUNY Student Assistant Policy - effective 9/1/2014
 This policy limits student assistant employment at all times, including semester breaks and during the summer, to a maximum of 29 hours per week combined across all assignments. International students are limited per USCIS regulations to working no more than 20 hours per week while classes are in session.  The complete policy may be found at:

Work Hour Restrictions that are in place for all student employees:

  • According to Section 161 of the NYS Labor Law, between Sunday and Saturday a worker must have one consecutive 24 hour period of rest.
  • According to Section 162 of the NYS Labor Law, a worker must take a 30 minute break after working 6 consecutive hours. If a student has more than one assignment, they still must take a 30 minute break if 6 hours of consecutive work was performed.  Students must take into consideration the time it takes to go from one assignment to another when logging in their hours.

Student Specific hour restrictions for the following students:

  • Students on academic probation
  • Graduate students receiving a stipend
  • International Students

The student employment clearance page will define the specific restrictions for each student.

The total number of hours a FWS student may work during the academic year is determined by the amount of their FWS award, the hourly wage paid to the student, and the number of weeks the student intends to work. For example, a student with a $2,200 FWS award earning $9.75 per hour and working a full academic year (approximately 31 weeks) may work on average seven hours per week. A student choosing to work a greater number of hours per week will exhaust their award before the end of the academicyear and will not be able to work thereafter through the FWS Program. Federal Work Study students may not work more than 40 hours per week.

  • Both the student and the supervisor should closely monitor the FWS student’s award balance to ensure that the student does not work beyond their eligibility. Students who exceed their allocated awards must be compensated through departmental funds. 



Login to Edit